Cash Handling and Management

1. Cash Handling and Management Guideline # 4.1 – Cash Handling and Management http://www.utsa.edu/financialaffairs/opguidelines/4.1.html Guideline #4.1.1- Processing Cash Payments http://www.utsa.edu/financialaffairs/opguidelines/4.1.1.html “Cash” refers to any form of payment and includes cash, checks and credit cards. Your Partner for Successful Solutions

2. Each unit that accepts “cash” must submit the following forms: • Departmental Cash Handling Request Form • Departmental Cash Handling Security Policy Your Partner for Successful Solutions

3. Departmental Cash Handling Request Form Click Here • Every unit that accepts cash is required to obtain authorization by completion of this form • Type and source of payment received • Benefit to UTSA • Also method to request Credit Card merchant ID Your Partner for Successful Solutions

4. Departmental Cash Handling Security Policy Click Here • Every unit that accepts cash is required to report their security policy for safeguarding deposits & sensitive information by completion of this form • Specific security measures implemented for paper and electronic security • Name & title of cash handlers Your Partner for Successful Solutions

5. Cash Handling 101 – AM 560 • All cash handlers listed on Security Policy are required to attend AM 560 • Upcoming Classes offered in TXCLASS • 05/28/10 UC 2.03.06 9:30 – 11:00 • 06/29/10 BV 4.304A 9:30 – 11:00 • 07/20/10 UC 2.214 9:30 – 11:00 Special one-on-one training may be authorized if a valid business need is communicated. Your Partner for Successful Solutions

6. QUESTIONS? Your Partner for Successful Solutions