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Consolidated Invoicing Authors: D. Laidlaw, C. Thompson, A, Cookson Dec 2004

Consolidated Invoicing Authors: D. Laidlaw, C. Thompson, A, Cookson Dec 2004. Invoice Consolidation. Project objectives Consolidation rules Consolidation Method. Why?.

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Consolidated Invoicing Authors: D. Laidlaw, C. Thompson, A, Cookson Dec 2004

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  1. Consolidated Invoicing Authors:D. Laidlaw, C. Thompson, A, Cookson Dec 2004

  2. Invoice Consolidation • Project objectives • Consolidation rules • Consolidation Method

  3. Why? • Persistent complaints in Customer Satisfaction Surveys that Unisys cannot produce a single invoice for a single customer order. • Reduce the number of manual Invoices and manual transactions, tighten controls. • Taking steps to make the Invoicing and AR Process standard world wide.

  4. Objectives • Combine ERP transactions from different ERP feeder systems for the same Customer Bill To on to a single printed Invoice without detrimental impact to revenue accounting, taxation, AR Tie Backs to Feeder Systems or AR processing/reporting • Provide a mechanism to allow users visibility of and control over transactions awaiting release for Consolidation. • Facilitate Automatic Consolidation of recurring transactions for the same Bill To in Service Contracts (E.g. Lease with Maintenance)

  5. Objectives • Facilitate creation and printing of Manual AR Invoices & Credit Memos via AR and CONBIL • Facilitate reporting of manual AR Invoices & Credit Memos from AR • Minimize impact to current operations

  6. Consolidation Rules • Must be the same Customer • Must be the same Bill To • Invoice Consolidation Group DFF on the Order/SC/PA header must be the same • Payment Terms on all orders must be the same • Credits and Invoices will not combine with each other

  7. Method • Use the ORACLE Consolidated Billing Number (CBN) to link AR Transactions from different orders and/or feeder systems in order that they can be printed on a single invoice. • Use the Invoice Consolidation Group DFF on Order/SC/PA headers to link the transactions to be consolidated • Hold nominated transactions in the AR Interface tables • Provide a new form to allow users to view and control release of consolidation nominated transactions.

  8. Method • Create new Interfaces to and from CONBIL for International • Create new interfaces to CONBIL and SCORES for Manual Invoices & Credits • Modify downstream AR Reports/Interfaces to include the CBN number. • To maintain a consistent approach for AR processing & reporting, CBN will always be populated even if the transaction is not a consolidated one.

  9. Process Flow Process Flow Consolidated Invoicing Process Flow Order Procurement , Management Warehousing , Billing Activity ( Product ) Shipping Release Project Documentation From Start Accounting Billing Activity Consolidation Preparation ( Projects ) Form Service Contracts Billing Activity ( Recurring , ETP , SSU ) Flow Information to CONBILSystem Import into Accounts Receivable Final Printed Invoice

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