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HR information system - sHaRe Bureau Veritas group

Learn about sHaRe HR information system implemented at Bureau Veritas for structured HR processes, analytical understanding of employees, training management, and HR reporting improvement.

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HR information system - sHaRe Bureau Veritas group

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  1. HR information system - sHaRe Bureau Veritas group Samo MIGLIČ March 2012

  2. GENERAL OVERVIEW & STRATEGIC ORIENTATION • sHaRe – HR PROCESESS

  3. WHY sHaRE - our expectations • A).To structure HR processes in the field of: • HR administration • Training, • Recruitment, • Performance Assessment (PMP) and career evolution • B).Get an analytical understanding of our employees (BV main assets) • pyramid of age by BU in order to anticipate recruitment and succession planning • skills mapping in order to find easily the capabilities within our teams (e.g. for large contracts requiring the involvement of several countries) • allocation of the training budget by BU, by job family, business line etc. • retention and turnover • C).Atomization of HR reporting / KPI’s and improvement of the follow-up quality

  4. HOW - 4 main objectives 1- KNOW our resources in order to enable our business to grow in a SUSTAINABLE manner. Early signals on age/cost and Early signals on skills limitations versus business development Early signals on issues with qualifications necessary for keeping our licence to operate Leverage on BV network in an efficient and structured manner 2- MANAGE TRAINING as an investment i.e. Align training with the needs of the BU (future business development, management, technical, accreditation…) Make the training part of the ‘BV package’ and an argument to attract & retain employees. Measure investment in Money and Time versus expected outcome 3- STREAMLINE HR processes Recruitment, Employee files, PMP, Pay rise, Monthly HR reports, 4- INTEGRATE into BV systems and managed/updated by HR Feed TQRM systems: BV Qualifs, WebAccs, etc.. Link with codes in ZIG Prod / Siebel Integrate PMP for all employees

  5. Geographical scope & organisation • NEZ Continental (S.M.) • 18 countries • 1500 FTE

  6. sHaRe (HRIS) – set up WORKFORCE ADMINISTRATION SKILLS & COMPETENCIES RECRUITMENT PMP PERFORMANCE REVIEW System Entrance REPORTING TRAINING & DEVELOPMENT LOCAL PAY-ROLL SYSTEM BV QUALIF

  7. sHaRe – 3 levels of interaction • 3 different possibilities • As an Employee • Read access on your own file + edit access on your own CV and address information + edit access on your own file in the PMP module during the PMP cycle. • As a Manager/Supervisor • Read access on your own file + all your employees files + edit access on your own CV and address information + edit access on your own and you employees files in the PMP module during the PMP cycle. • As HR • Full read and edit access on your own and all employees within your working area (BU/Devision/Country/District/Region).

  8. sHaRe – EMPLOYEE’S + MANAGERS PORTAL ACTION BUTTONS

  9. sHaRe – HR PORTAL MODULES

  10. ORGANISATION & STRATEGIC ORIENTATION • sHaRe – HR PROCESESS

  11. sHaRe – PMP PROCESS (MAIN STEPS) 2. SR INPUT (FUNCT. MANAGER) 1. SELF ASSESMENT 3. N+1 INPUT & INTERVIEW PMP CLOSED& ARCHIVED IN sHaRe 5. EMPLOYEE ACKNOWLEDGMENT 4. HR CONSISTENCY CHECK

  12. sHaRe – PMP Module STEPS OF PMP

  13. sHaRe – PMP Form PAGES

  14. Employee Employee N+1 Employee+HR Employee Employee N+1 (or N+2) 1. Request for holiday 4. Approves or rejects 3. Receives confirmation /approval for holiday 4. Enters the changes (max in 2 weeks) 4. Takes the holiday 2a. Receives automatic info & explanation 2. Receives request and approves or rejects it End Holiday request and recording process flow 2weeks max. HOLIDAY BALANCE IN WA TRG catalogue IF OK If different than original request IF NO Minimum info requested NEW HOLIDAY BALANCE IN WA • First day of absence • Last day ob absence • Total days to be taken (min unit 0,5 day) • Holiday type (regular, previous years, compensatory, extra paid day...) • New balance IF NO IF OK See nex page for details

  15. sHaRe – Holiday Module

  16. HR Employee Employee+HR Employee N+1 1. Application on training course from catalogue 4. Final records on executed TRG and closing in the system 3. Participates the training 3a. Receives automatic info 2. Receives request and approves or rejects it HR 1a. Opens new TRG in catalogue TRG application and recording process flow TRG CATALOGUE TRG catalogue Executed TRG recorded&saved in employee’s personal file IF OK IF TRG COURSE NOT IN CATALOGUE IF NO End Timetable + deadlines Definition Management rules • Manage the execution and post TRG activities

  17. sHaRe – Training • Training planing • Training catalog • Registration management • Post training activities • Budgeting&costs tracking

  18. sHaRe – Search functionality • By geography • By skils • By qualificaton • By codes • By RL • By key words • .....

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