WPBA How to build an e-portfolio fit for assessment

1. WPBAHow to build an e-portfolio fit for assessment Lynda Carter

2. Objectives • What is the e-portfolio for? • Planning your e-portfolio • How many acronyms?! Or the Evidence • Naturally Occurring Evidence (for the Deanery) • How to prepare for a review • ARCP • The last 12 months • Top tips and resources

3. Competencies assessed by WPBA • Communication and consultation skills • Practising holistically • Data gathering and interpretation • Making a diagnosis/decisions • Clinical management • Managing medical complexity • Primary care admin and IMT • Working with colleagues and in teams • Community orientation • Maintaining performance, learning and teaching • Maintaining an ethical approach • Fitness to practise

4. PLANNING! • Your responsibility • Need to plan what you are going to do throughout each job and when you are going to do it • Timeline • Planning may seem like more hassle but it makes it easier in the long run!

5. Planning for each 6 months • Learning Log - quantitative - qualitative - shared • Personal Development Plan (PDP) • - Are your PDP entries SMART. Specific, Measurable, Achievable, Realistic, Time-bound • - Transfer learning needs from your learning log to your PDP as they arise

6. CBDs and COTs • Minimum needed is 6 of each in ST1 and ST2 (3 for each 6 month post) and 12 of each in ST3 (6 for each 6 month post). • CBD - explore some of the competency areas • COT - explore some of the competency areas - videoed or directly observed consultation • a range of contexts and settings for CBDs and COTs • CBD and COT mapping • Mini-CEX – hospital equivalent of COT

7. MSF, PSQ, DOPS • MSF - Two cycles need to be done in ST1 and 2 cycles in ST3. • PSQ - only occurs in primary care. It will be done once if the GPStR is in General Practice for 12 months but will be done twice if the GPStR is in General Practice for longer than 12 months. • DOPS - normally done in ST1 and ST2 in hospital posts. There are 8 mandatory and 11 optional procedures. Need to self rate and include forms giving evidence, completed by an appropriate clinician

8. CSR • CSR for each post undertaken (if in a community post you may need a CSR from each supervisor) • Yorkshire and the Humber Deanery requires CSRs from GP posts as well as hospital • Needs to be done before your Educational Supervision meeting

9. Naturally Occurring Evidence • There are Yorkshire and Humber Deanery requirements (not RCGP) • Significant event analyses - 3 per 6 months (Any complaints or lack of success in the AKT or CSA are significant events) • Reflection on learning from each post • An audit or QOF reflection (should be completed during first GP post) • Case study or presentation in each 6 month post

10. Other things... • OOH sessions – when in GP “Has Met Out of Hours Session Requirements” Currently Airedale VTS = 7 paired sessions + 3 telephone triages sessions during ST3 • Sick Leave – record and inform the deanery • AED

11. Preparing for Educational Supervision • 2 in each 6 month post • “Review preparation” on e-portfolio website • 1. Curriculum coverage – check breadth • 2. Skills Log • 3. Competency Self Rating - Update your self rating for the 12 competency areas and, in your comments, refer to what evidence there is in your e-Portfolio to back that up.

12. Preparing for Educational Supervision • Learning Log – any entries you want to highlight • PDP – any entries you want to highlight • COT/MiniCEX, CBD, PSQ, MSF, DOPs, CSR - how many of each have you done - any you want to highlight • NOE • Other – OOH, AED, sick leave

13. Things To Make Sure Get Done With Your CS / ES • Declarations – make sure they are countersigned. • Reading Log Entries – make sure they have been read, validated and commented on where appropriate • MSF and PSQ – make sure the scores and comments have been released (get your ES to release them before your meeting so you can have reflected on them before you meet) • Educational Supervisor Competency Rating – make sure the 12 competency areas are updated and refer to any evidence in your e-portfolio which backs this up. Needs to be done before each ARCP panel.

14. Planning for ARCP panel • External moderation by a Deanery Panel • Meet every Dec and June • Need to think of each job as shorter as need to have done ES by end of Nov and end of May (4 months not 6!) • Exceed the minimum requirement of evidence

15. Progress to Certification • AKT - enter results. if you have been unsuccessful, have you reflected on this and developed clear plans for the future, including an SEA log entry? • CSA - enter results. if you have been unsuccessful, have you reflected on this and developed clear plans for the future, including an SEA log entry? • CPR/AED certificate - log entry and attach the certificate. Will your CPR/AED be valid when you progress to certification? Obtained within GPST

16. Top Tips • Your responsibility • Use it from day 1 and get familiar with it straight away • Have your e-Portfolio open every day • If you struggle to document learning log activities as they happen set aside 1 hour each week to do this and set a designated time to do this so that it happens! • Get your trainer on board – ask them if you can document your tutorial or debrief as you go along or have 5 minutes at the end of each tutorial designated for this • Make a timeline plan for when you are going to do everything • Use the COT / CBD mapping

17. Resources • www.bradfordvts.org.uk • http://www.airedale-gp-training.co.uk/ • RCGP WPBA minimum evidence is here http://www.rcgp-curriculum.org.uk/nmrcgp/wpba/minimum_evidence.aspx • YH deanery NOE requirements can be found here http://www.yorksandhumberdeanery.nhs.uk/general_practice/trainees/NaturallyOccurringEvidenceinePortfolio.aspx • YH deanery statement of leave spreadsheet can be found here http://www.yorksandhumberdeanery.nhs.uk/general_practice/documents/StatementofLeaveandComplaintsSep09forweb.xls