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Mikogo: Web Conferencing Software

Mikogo: Web Conferencing Software. John L. Mohammed External Vice President Computer Committee Sacramento Professional Network. New Internet functionality available to SacProNet for one year. September 18, 2012. What is Web Conferencing?.

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Mikogo: Web Conferencing Software

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  1. Mikogo:Web Conferencing Software John L. Mohammed External Vice President Computer Committee Sacramento Professional Network New Internet functionality available to SacProNet for one year September 18, 2012

  2. What is Web Conferencing? • It's a way for geographically separated people to interact over the web • Generally, one person at a time can let all the other participants see the application(s) running on their computer • Participants can also communicate via telephone conference, and chat windows • Useful for: • Meetings • Presentations • Technical Support Mikogo Web Conferencing John L. Mohammed

  3. What is Web Conferencing? Contact Information QR Codes John L. Mohammed

  4. Mikogo Features • Desktop Sharing ("presenter's" desktop is viewed by many other participants) • Multiple Meeting Participants (up to 25) • Switch Presenter • Participants can take turns sharing their screens • Remote keyboard and mouse control • One participant can control the computer of another whose desktop is being shared • HTML viewer • participants do not have to download software • using the HTML viewer reduces functionality Mikogo Web Conferencing John L. Mohammed

  5. Mikogo Features • Whiteboard • Presenter can draw and type text on the shared screen • Presenter can allow other participants to draw and type text on the shared screen • Useful for: • highlighting areas of the document or application being viewed • having "chalkboard" discussions • Whiteboard drawings can be saved to keep a record of the discussion Mikogo Web Conferencing John L. Mohammed

  6. Mikogo Features • Chat • Participants can type notes into a chat window that are immediately shared with other users • Notes can be shared with all participants, or directed at a particular participant • Participant Pointer • Participants can use their own mouse to "point" at things on the shared screen: when they click their mouse a large pointer appears where they clicked that is visible to all participants • Emoticons • Participants can set an emoticon that appears next to their name in the participant list Mikogo Web Conferencing John L. Mohammed

  7. Mikogo Features • Session recording and playback • Any participant can record the meeting for later playback, using a free "session player" • Audio conferencing • Participants can speak to each other via a free teleconference • Involves a long-distance call to a within-state number: for some users, such calls are not free Mikogo Web Conferencing John L. Mohammed

  8. Using Mikogo - Download Software • People can participate without downloading software, using the HTML Viewer • Such participants can't become presenters or controllers, or use chat • They CAN use the Participant Pointer and Whiteboard features • For full functionality, the meeting organizer and primary presenter should download the Mikogo software Mikogo Web Conferencing John L. Mohammed

  9. Download Mikogo Software www.mikogo.com click Download Contact Information QR Codes John L. Mohammed

  10. Download Mikogo Software follow instructions for your computer's operating system Contact Information QR Codes John L. Mohammed

  11. Starting Mikogo • (On MS Windows) Mikogo puts an icon • in your system tray • the Quick Launch area of your Start menu • in the Programs folder of your Start menu • Click on this icon to bring up the Mikogo Session starter Contact Information QR Codes John L. Mohammed

  12. Starting a Session • First, login using the SacProNet account Mikogo Web Conferencing John L. Mohammed

  13. Specifying account information Enter account name Enter password: (available on our site) Contact Information QR Codes John L. Mohammed Enter your name: (merely identifies you to participants)

  14. Starting a Session • Next, click on the first icon to start a session Mikogo Web Conferencing John L. Mohammed

  15. Starting a Session • Mikogo generates a session Id, which you then email to all the participants Mikogo Web Conferencing John L. Mohammed

  16. Joining a Session • Participants visit the "go.mikogo.com" site and enter the session Id to join using the HTML Viewer • Participants with the Mikogo software can join by starting the software, then clicking on the "join session icon" Mikogo Web Conferencing John L. Mohammed

  17. Joining a Session Enter session Id Enter your name Contact Information QR Codes John L. Mohammed

  18. Controlling Features Control whether participant list is visible Control whether white board tools are visible Control whether chat window is visible Select which application(s) should be shared Transfer files to participants Start/stop recording session Pause recording session Control whose screen is being shared Contact Information QR Codes John L. Mohammed Control who is controlling the shared screen Set your emoticon

  19. Whiteboard Contact Information QR Codes John L. Mohammed Choose tool Select color Select line width Select text tool Select eraser Save whiteboard to file Allow others to draw

  20. Chat Messages appear here Contact Information QR Codes John L. Mohammed Type Message here Click Send Control recipient

  21. Application Sharing Select which applications are shared Contact Information QR Codes John L. Mohammed Select which monitors are shared

  22. Sending Files Contact Information QR Codes John L. Mohammed

  23. Considerations • Audio: is the conference call a toll-free call for all participants? • Internet connection: do your participants have a sufficiently fast connection? • Screen size: • different participants have different screen sizes • Mikogo will automatically resize for each participant • but want to be sure that your screen isn't so much larger than your followers that they can't see anything • Preparation: you can create and email the session id well ahead of the meeting Mikogo Web Conferencing John L. Mohammed

  24. Why Mikogo? • Mikogo is more stable and reliable than other web conferencing software we've tried • Mikogo has unique useful features (remote control, participant pointer, whiteboard) not found in other software • For presentations, Mikogo can be used without requiring that participants download any software • Mikogo is becoming a SacProNet sponsor, making their service available to us for free for one year. Mikogo Web Conferencing John L. Mohammed

  25. Missing features • Web Cam: • the Web Cam feature enables participants that have web cameras to see other's faces during meetings, making the meeting more like an in-person meeting • Computer microphone & speaker • Mikogo requires a telephone conference for audio • some other web conferencing software allow audio to be carried over the internet using the computer's microphone and speaker • avoids telephone tolls, but unless people use earbuds or headsets there can be audio problems, such as echos • AnyMeeting.com has a free service that includes these two features, but not the Mikogo features, and it requires users to install Java Mikogo Web Conferencing John L. Mohammed

  26. Addendum: New Website Functionality • Created a simple Module ("Mikogologin") that displays a page that facilitates using Mikogo • Appearance is different depending on the member's role: • Ordinary members are helped to join sessions • Executive Committee members are additionally helped to start sessions using the SacProNet account • Additional page (and list within the page) enables management of recurring sessions • Also configured Mikogo to display SacProNet logo on controls, SacProNet banner in waiting room Mikogo Web Conferencing John L. Mohammed

  27. Accessing the Mikogologin page Contact Information QR Codes John L. Mohammed Takes member to Mikogo Web Conferencing page Takes member to page listing scheduled sessions

  28. Instructions for joining a Mikogo session by down-loading software Controls sport SacProNet logo Capability to join a Mikogo session from this site Collapsed fieldset contains listing of scheduled sessions Instructions for joining the audio conference Mikogo Web Conferencing John L. Mohammed Mikogo User Guides

  29. Joining a session directly from our site Member's real name from profile is automatically entered Clicking "Join Session" button joins the session Expanding fieldset shows list of scheduled sessions Clicking session ID inserts the number in the Session ID field above Clicking session title takes member to the session description page Mikogo Web Conferencing John L. Mohammed

  30. Session Description Page Can be inserted into Event Calendar with repeats Documents organizer, date, time and purpose of session Mikogo Web Conferencing John L. Mohammed

  31. Additional Info for Executive Committee members Mikogo Web Conferencing John L. Mohammed For Executive Committee members, the Mikogo Web Conferencing page includes information about how to start or schedule a session, and provides a hyperlink for creating session description pages.

  32. Waiting Room Sports SacProNet Banner Contact Information QR Codes John L. Mohammed

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