Presentation Transcript

1. Student Success Through Facility Space Planning and Utilization

   Academic and Student Affairs Leadership Conference, May 29-30, 2014 Brian Yolitz, Associate Vice Chancellor for Facilities Greg Ewig, Director, Capital Development
2. Purpose Provide an overview of campus facility planning and management processes and tools Highlight academic and student affairs leadership role in the facilities planning and management Arm you to participate in your campus facility planning and management processes
3. What we’ll cover Who we are What we do Facilities primer Capital Budget 101 Role of academics in capital budget process Key components of space utilization Action Items
4. Who are we? Brian Yolitz, Associate Vice Chancellor for Facilities, Capital planning and budget Design and construction Environmental health & safety Risk management Greg Ewig, Director, Capital Development Capital planning and budget Facilities analytics Real estate and property management
5. What do we do We facilitate the process to develop capital budget priorities for the system Develop facility planning framework – Capital budget guidelines Manage facility data and analytics Manage process – scoring Make recommendations – recommend to the Board Engage the legislature
6. Educating Minnesota’s Workforce 31 institutions 7 state universities 24 community and technical colleges 54 campuses 47 communities > 430,000 total students 58% of the state’s undergraduates 88% are residents 41,000 degrees, certificates and diplomas awarded annually 81% of graduates get jobs in related fields 80% stay in Minnesota 16,000 customized training, occupational and professional programs Delivered to more than 120,000 Minnesota businesses and other employees annually Source: GOMN Publication http://www.mnscu.edu/media/publications/pdf/GoMN_2013-2014_Guide_to_MnSCU.pdf 6
7. Sources: University of Minnesota, At a Glance, 2011 (http://uservices.umn.edu/ubuildings/assets/pdf/At_A_Glance.pdf) Department of Administration, Real Estate and Construction Services, Dec 28, 2012 (Archibus)
8. MnSCU Facilities as of 6/30/13 Academic Auxiliary/Revenue Fund Residence halls, dining, unions, parking, wellness Square Footage: 4.6 million Plus 1.2 million sf for parking Current replacement value: $1.2 billion Backlog: $112 million FCI (Facilities Condition Index): 0.09 Classrooms, labs, student services, office space Square Footage: 22 million Current replacement value: $6.4 billion Backlog: $715 million FCI (Facilities Condition Index): 0.11
9. Total Capital Investment History Millions
10. Capital Project Timelines Today 2013 Calendar Year: 2012 2014 2015 2016 2013 Fiscal Year: 2012 2014 2015 For Bonding Bill: HEAPR and Capital Projects 2012 2014 2016 For Revenue Fund Bonds: 2011 2013 2015 Legislative Session Design and Construction Campus Tours Design and Construction Program Development Board Action Legislative Session Design and Construction Legislative Session Campus Tours Program Development Board Action Design and Construction Program Development Board Action Bond Sale Design and Construction Program Development Board Action Bond Sale Design and Construction
11. Project Locations 2014 Capital Bonding 2015 Revenue Fund Candidate Revenue Fund Campuses
12. 2016 Capital Budget Schedule Summer 2014 - Campuses hire architects to begin predesign Fall 2014 - Predesign review and completion Nov. 2014 – Scoring team appointed January 2015 - Scoring projects March 2015 – Board’s first hearing May/June 2015 – Board approves and recommends 2016 Capital Budget
13. 2016 Capital Budget Criteria Score based on four criteria established by the Board Is this meeting a regional and statewide academic program focus? How is this taking care of what we have ? Minimize new square footage Building flexible and adaptable space Other features Facilities Impact. Percentage impact on facilities (1% of classroom space) Student Impact. How many students will this improvement serve Academic Programs. What specific programs will it serve Results. What are the results Expected operating expenses (assumptions about tuition freeze) Strategic Alignment (Charting the Future)
14. Academic role in Capital Projects Education is our “business” Drive investment priorities Academic needs tomorrow (long funding window) Space use on campus Class scheduling policy Student success Retention Scoring teams (fall)
15. Space as a Key Ingredient
16. How we use space use numbers Space Utilization Numbers
17. SPACE IS UNDERUTILIZED
18. Current space standard
19. Space Utilization (Spring 11 – Fall 13)(Hour Utilization, 110, 210 Room Types)
20. New Space Scheduling Background Known as “CEMRS” for Classroom Event Management and Resource Scheduling Vendor is Dean Evans & Associates (“DEA”) Implementation started last year with 5 schools All 54 campuses are now on board
21. Impacts of efficient space utilization Impact student’s ability to get classes when they need them Respond to student schedules Minimizes “hassle factor” and barrier to attendance Ultimately improves retention Reduce capital investment and operating expenses
22. Key components Your scheduler’s computer should not look like this! Space use doesn’t count if it doesn’t get entered. Centralize scheduling Report ALL your space use Have a scheduling process and use it Space is an institutional asset; no one owns a classroom
23. Your action plan Find your campus: Facilities officer Scheduler Facilities master plan EMS reports and products Assess campus facilities ability to support academic and student plans and programs…today and into the future Where are the most egregious gaps? Space, alignment, technology, condition? Express what needs to change: Condition, flexibility, utilization Academic and student outcomes
24. Your action plan – continued Be part of the team Campus facility planning: Master planning, Bonding for 2016 and beyond, Revenue fund System facility planning: Project scoring Assess your EMS reports and products Where are opportunities for better space utilization? Do your scheduling policies support efficient use of space? Feedback What are you biggest challenges with space What are key considerations when we score projects
25. Wrap Up Facility space can be a major campus asset…or liability Academic plans must drive facility planning and investment Resource constrained environment calls for more efficient space utilization
26. Contacts Brian Yolitz, Associate Vice Chancellor for Facilities Brian.yolitz@so.mnscu.edu Phone: 651.201.1777 Greg Ewig, Director, Capital Development gregory.ewig@so.mnscu.edu Phone: 651.201.1775
27. Space Examples Following slides have pictures of different types of space within MnSCU
28. Formal Space L Top - Eveleth L Bottom - Virginia R Top – SCSU R Bottom – Itasca
29. Informal Space L Top, L Bottom – Wadena R Top – SCSU R Bottom – MSU Moorhead
30. CISCO High Def Instruction Itasca Cisco HD Lab
31. Science and Trades Labs L: Solar/Electrical Lab, Hibbing R: SCSU, ISelf
32. Clinic, Art and Nursing Labs L Top – Hibbing , Dental Clinic R Top – Vermilion, Art Center, Bottom – Rainy River, Nursing Lab
33. Flexible Space L: Mesabi, Virginia R: SCSU, Iself
34. Design and Construction update “Dead” Space