Facility Planning

Facility Planning

Contents • Introduction • Planning for Existing Facilities • Planning for Future Facilities • Summary

Introduction • Planning is a fundamental skill required by all managers • Planning involves a significant amount of time and effort • Planning forms a base for short-term needs and long-term vision

Fundamentals of Planning • Planning – a process of determining the appropriate allocation of precious resources to ensure facility success. Through A group of people (a gang in a room – AGIR) Authoritarian technique (one man on a mountain – OMOM)

AGIR (A gang in a room) • Facility users (students, athletes, faculty) • Community members • Lawyers, architects, engineers • Who would you include for a professional stadium and then a high school gym?

OMOM (One man on a mountain) • One person decides everything • What are the strengths and weaknesses of this method?

Types of Facility Planning • Planning for existing facilities • What events and when • Planning for future facilities • If and when to build

Planning for Existing Facilities • A Manager may be involved in the facility planning process from the beginning phase to the occupancy permit.

Manager’s Jobs • Coordinate maintenance • Monitor concession purchases and sales • Deal with various issues relating to the facility and its ancillary areas • Fiscal planning Concession area Parking area

Main Responsibilities • Money, personnel, and scheduling • Space management

Money, Personnel, and Scheduling • Money (construction, business) • Personnel (operational hours, events, where, what skills) • Scheduling (games, events, number of participants. • Documentation.

Space Management • Growth needs (proper allocation of time and space for bookings) • Move management (to free up space) • Swing space (any space available during renovations, alterations, or realignment) • Growth space Maximizing revenue

Planning for Future Facilities • Where, what, how to build • To meet greatest current needs • To anticipate future needs • To cause the least amount of financial harm or inconvenience

Planning Process • The first step is to analyze existing internal and external constituents • Steps: • Conduct a feasibility study • Develop a potential budget • Organize various planning committees • Set realistic goals and objectives • Study political and financial marketplace • Bring in the right people before the project starts

Community Support • Public funds require community involvement to convince the public & opponents about the need of the facility. • Facility planners need to respect opponents who raise valid concerns.

Creating a Planning Committee • A typical committee for a college recreation center might include: • Administration • Athletic department • Faculty • Recreation staff • Students • Off-campus constituents

Needs Assessment • Internal demand (future facility users, industry-driven needs) • Market assessment needs (facility standards, survey results, local competition) • Demographics (age, nationality, gender, religion, race)

Types of Facilities • Stadiums • Arenas • Gyms • Community Sport Centers • Sportsplexes • Domes • Other facilities: Golf courses, water parks…

Feasibility Studies • Two phases • Preliminary phase: preliminary • Study Size and Comprehensiveness • Cost and Time Required • Expanded Phase • Economic Impact

Site Planning • Site selection and design • Analysis of legal and government concerns

Others Plans • Developing and Selling the Future Plan • Developing a Business Plan for a Facility

Financing the Facility • To determine whether to purchase, build, or lease. • Analysis of the cost of capital, lease terms, purchase price, the cost and political issues associated with borrowing money/leasing.

Summary • The Planning process entails…. • examining what type of facility will meet a given need/objective and working out the justification for building or leasing. • determining what facility to build or lease and to justify the need for the facility

Facility Planning