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About the University

Building collections, educating users, and managing information: innovation and professional agility in an e-library setting Kylie Chan Acting University Librarian 2005 PRDLA Meeting in conjunction with PNC and ECAI Annual Conference 1 Nov 2005. About the University. Introduction.

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About the University

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  1. Building collections, educating users, and managing information: innovation and professional agility in an e-library setting Kylie Chan Acting University Librarian 2005 PRDLA Meeting in conjunction with PNC and ECAI Annual Conference 1 Nov 2005

  2. About the University

  3. Introduction About the University • Founded in 1956 • 50th anniversary in 2006 • Public-funded tertiary institution with a Christian education heritage • 7 Faculties and Schools

  4. Introduction • No. of student headcount 2004/05: Undergraduate 4,801 Postgraduate 2,380 Associate degree & postgraduate diploma 3,859 (offered through School of Continuing Education) Total no. of students:11,040

  5. Introduction • No .of teaching staff in headcount FT: 481 PT: 1,024 Total: 1,505 • No. of non-teaching staff in headcount FT: 1,185 PT: 37 Total: 1,222 Total no. of staff: 2,727

  6. About the Library • No. of FT Staff Professional librarians: 14 IT officer: 1 Support staff: 40 Total: 55 • No. of Libraries: 2 • (will increase to 3 in summer 2006) • Total Collection Budget: Over HK$19 million • (US$ 2.4 million) About the Library

  7. Library Resources • Print collections:888,000 vols • Active periodicals:3,800 titles • Audiovisual & microform:115,000 items • Electronic databases:151 titles • E-books:3,900 titles • E-journals:15,000 titles • Exponential increase in electronic resources

  8. Application of information technology in 3 distinct areas of interest: I. Library Coordinators’ Portal & Online Book Selection Program (for collection development efforts) II. Information Literacy Tutorials (for e-learning) External Faculties, Students

  9. Application of information technology in 3 distinct areas of interest: III. Intranet & Document Management System (for internal communication) Internal Library Staff

  10. I. Building collections How does the Library “train” our faculty members so that they become an extension of the Library collection “staff” or agent?

  11. Contains structured information pertaining to collection development and management functions

  12. Journal management activities Library collection budget reports Lib. Coordinators Day

  13. Role of Library Coordinators / Liaison Librarians • Concerted efforts to build a balanced and quality collection • 45 library coordinators (representatives from faculties and schools) • 13 liaison librarians

  14. Role of Library Coordinators / Liaison Librarians

  15. Role of Library Coordinators / Liaison Librarians

  16. Online Book Selection Program • Conventional: paper forms, lengthy process during selection, approving, purchasing, and manually inputting data • Online: facilitates the entire review, selection and ordering process of titles from vendor supplied approval slips and other new book lists.

  17. Online Book Selection Program Aims: • Streamline the acquisitions operations in an efficient manner • Strive to be an agile organization through the optimized use of information technology as one strategic direction

  18. Online Book Selection Program History: • Handled YBP approval books in late 1999 • YBP approval plan subject profile was arranged in Dewey Decimal Classification • Covered Chinese new publications (Man’s catalogues) and YBP approval slips in late 2001

  19. Online Book Selection Program • Won “First Be Innovative! Awards – Most Innovative Use of Staff Module” in April 2002

  20. Online Book Selection Program The system incorporated the following essential features: • An online new books selection with the capability of checking through html links against the Library’s Web OPAC

  21. Online Book Selection Program • An automatic checking facility to remove duplicated selected titles • Automatic generation of bibliographical MARC and order records and uploading to Innopac system

  22. Online Book Selection Program • By-product: Collection assessment function • Enable us to assess our collection strength by outputting our library’s holdings for checking against another library's collection using Innopac Web OPAC or vice versa

  23. Online selection

  24. Subject Profile Book DDC Fund Codes Slip

  25. Selection Rounds for Books

  26. Selection Rounds for Slips Coordinators can view their selected items

  27. Coordinators can view total estimated cost of selected items Convert automatically from US$ to HK$

  28. Dynamic checking on author, title, series, DDC, ISBN and subject headings on Web OPAC Sample Page of Online Slips (1st Round)

  29. Enhanced in Jan 2004 with book content such as TOC, summaries, cover images, author notes which are linked to YBP online selection program via Syndetic Solutions

  30. Sample Page of Online Chinese Catalogue

  31. Sample Page of Title List by Broad Subject Categories: (Language, 語言)

  32. Online Book Selection Program How does the system work after the selection?

  33. Significantly reduce staff time in keying in bibliographical and order records data! Online Book Selection Program Download all selected titles from server Automatically checks duplicate on ISBN, Author-title, keyword Removes duplicates and convert non- duplicates to MARC formats Upload MARC and order records

  34. Online Book Selection Program Processing Time of Creating Bibliographic & Order Records Using this Program 0.13 0.11

  35. Online Book Selection Program Statistics of Online Book Selection: 2001-2005

  36. II. Educating users Information Literacy Tutorials i. Foundations of Searching Library Resources ii. Information Literacy Tutorial on Chinese Medicine

  37. Information Literacy Tutorials Foundations of Searching Library Resources • Accepted into PRIMO (Peer-Reviewed Instructional Materials Online) in summer 2004 • Subsequently selected as • October 2004 Site of the Month - PRIMO is maintained by Emerging Technologies In Instruction Committee of the Instruction Section of ACRL

  38. Information Literacy Tutorials Background: • For users who are not familiar with searching information • Funded by Teaching Development Grant from Government in 2001 • Encourage innovative approaches in teaching and further improve the quality of the learning environment

  39. Information Literacy Tutorials • Emphasis on teaching and learning without physical and time constraints • In support of WebCT online teaching adopted in the University • HK$41,626 (US$5,200)approved in Feb 2001 • Launched in late August 2001 • Made use of Dreamweaver, Photoshop, Flash and Javascript on a WebCT platform

  40. Information Literacy Tutorials • Developed 5 modules + Online exercise: • Basic survival skills • Searching books and journals in Library Catalogue • Finding course reserves and past exam papers • Online renewal and reservation • Searching journal articles in databases • Available in each student’s WebCT account or through Library’s homepage

  41. Module 1

  42. Information Literacy Tutorial on Chinese Medicine • Developing an online interactive teaching and learning aid for Chinese Medicine • 4 subject-specific modules in Chinese ( 2 have been completed)

  43. Library resources Searching skills

  44. Acupuncture

  45. Information Literacy Tutorials • Benefits - Flexible delivery channel of library information literacy program to all types of library users - Stimulate users’ interest in learning library skills by using interactive graphics and components - Online course for new comers

  46. Information Literacy Tutorials • Benefits - Online learning in an on-demand and self-access format - Asynchronous learning -24 by 7 convenient access especially for part-time students - Reinforce library skills that users have learned in workshops

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