Understanding USDA S SEVERE NEED BREAKFAST PROGRAM

1. Understanding USDA�S SEVERE NEED BREAKFASTPROGRAM Welcome to DPI�s webcast on Severe need breakfast. I�m Loriann Knapton and my goal today is to assist you in understanding the requirements for claiming reimbursement under USDA�s Severe Need Breakfast program. Welcome to DPI�s webcast on Severe need breakfast. I�m Loriann Knapton and my goal today is to assist you in understanding the requirements for claiming reimbursement under USDA�s Severe Need Breakfast program.

2. What is severe need breakfast? Severe need breakfast is a USDA program that provides additional breakfast reimbursement to schools who serve at least 40% or more of school lunches to children who qualify for free or reduced price meals. Severe need breakfast is a USDA program that provides additional breakfast reimbursement to schools who have served at least 40% or more of their school�s lunches to children who qualify for free or reduced priced meals. Severe need breakfast is a USDA program that provides additional breakfast reimbursement to schools who have served at least 40% or more of their school�s lunches to children who qualify for free or reduced priced meals.

3. REIMBURSEMENT RATESRegular Breakfast vs. Severe Need Breakfast Qualifying schools receive higher reimbursement s for each breakfast they serve to students in the free and reduced priced category. For Example; During the 2009/2010 school year the federal reimbursement for each breakfast served to students qualifying for free meals is and the for students qualifying for reduced priced meals. Schools that qualify for severe need breakfast rates will receive an additional cents for every free and reduced breakfast they serve. Paid reimbursement remains the same as regular breakfast. Qualifying schools receive higher reimbursement s for each breakfast they serve to students in the free and reduced priced category. For Example; During the 2009/2010 school year the federal reimbursement for each breakfast served to students qualifying for free meals is and the for students qualifying for reduced priced meals. Schools that qualify for severe need breakfast rates will receive an additional cents for every free and reduced breakfast they serve. Paid reimbursement remains the same as regular breakfast.

4. DOES YOUR SCHOOL QUALIFY? If 40% or more of lunches served in the second preceding year were served t o students who qualified for free or reduced priced meals your school is eligible for severe need breakfast rates. It is important to remember that eligibility is determined on a school by school basis as listed in the most current copy of the Wisconsin school directory which may list more than one school even for districts which may be housed in one building. For example a pk-12 building may list an elementary school and a high school in the directory. It should also be noted that schools are required to apply for severe need rates when the online contract is renewed each year. If 40% or more of lunches served in the second preceding year were served t o students who qualified for free or reduced priced meals your school is eligible for severe need breakfast rates. It is important to remember that eligibility is determined on a school by school basis as listed in the most current copy of the Wisconsin school directory which may list more than one school even for districts which may be housed in one building. For example a pk-12 building may list an elementary school and a high school in the directory. It should also be noted that schools are required to apply for severe need rates when the online contract is renewed each year.

5. 40% or more means� That at least 40% of all lunches were served to students who are eligible for free or reduced priced meals. Not to be confused with the number of students who are eligible for free or reduced priced meals. As this slide indicates 40% or more means that at least 40% of all lunches claimed by the school were served to students who qualified for free or reduced priced meals in the second preceding school year. This should not be confused with the number of students who qualify for free or reduced priced meals. As this slide indicates 40% or more means that at least 40% of all lunches claimed by the school were served to students who qualified for free or reduced priced meals in the second preceding school year. This should not be confused with the number of students who qualify for free or reduced priced meals.

6. The term School means� Each school as listed in the Wisconsin School Directory regardless of the number of serving sites. For example: When applying for severe need breakfast rates it is critical that you are able to calculate the number of lunches served by school regardless of the number of buildings involved. For example: If you look at the chart you will see that the number of schools in a district may not always coincide with the number of school buildings. For example, one building may house all students attending the school. However in the Wisconsin school directory the same school district will include 3 schools usually separated by grade level. When applying for severe need breakfast rates it is critical that you are able to calculate the number of lunches served by school regardless of the number of buildings involved. For example: If you look at the chart you will see that the number of schools in a district may not always coincide with the number of school buildings. For example, one building may house all students attending the school. However in the Wisconsin school directory the same school district will include 3 schools usually separated by grade level.

7. How to apply� Must be completed and updated each year Must enter the number of lunches from two years ago for each participating school. May have some schools in breakfast and other schools in severe need breakfast program Schools are required to apply for severe need breakfast rates each year during the on-line contract renewal. The number of lunches served for each school entered on schedule A of the online contract. It is important to remember that some schools in your system by qualify for severe need breakfast rates while others do not. The following slides explain the process. Schools are required to apply for severe need breakfast rates each year during the on-line contract renewal. The number of lunches served for each school entered on schedule A of the online contract. It is important to remember that some schools in your system by qualify for severe need breakfast rates while others do not. The following slides explain the process.

8. Updating the contract Main policy page � (Policy Statement Part II) Indicate which schools (sites) will be participating severe need breakfast It is important to note that some schools may be participating in both severe need and non-severe need breakfast. Schedule A Update the number of meals by category The computer will calculate the percentage To update the on-line contract you must enter the number of schools that will be participating in severe need breakfast as well as the number of schools that will be participating in regular breakfast on the main policy page of the on-line contract. After completing the main policy page you must then enter the number of meals by category under schedule A for each participating school. Once the numbers are entered the computer will calculate the percentage of meals. To update the on-line contract you must enter the number of schools that will be participating in severe need breakfast as well as the number of schools that will be participating in regular breakfast on the main policy page of the on-line contract. After completing the main policy page you must then enter the number of meals by category under schedule A for each participating school. Once the numbers are entered the computer will calculate the percentage of meals.

9. The main policy page The arrow points to the area where you enter the number of schools participating in severe need breakfast on the main policy page. This is also the area where you indicate what type of Point of Service (POS) system you will utilize and the dates of participation. The arrow points to the area where you enter the number of schools participating in severe need breakfast on the main policy page. This is also the area where you indicate what type of Point of Service (POS) system you will utilize and the dates of participation.

10. ENTERING MEAL COUNTS ONLINE CONTRACT � SCHEDULE A EACH SCHOOL IS A POTENTIAL SEVERE NEED BREAKFAST SCHOOL MUST BE ABLE TO SEPARATE MEAL COUNTS BY SITE Once the main policy page has been updated you will proceed to schedule A of the contract to update the lunch counts for each school qualifying for severe need. Remember that each school in your system may qualify for severe need rates but in order to verify eligibility you must have an adequate system for separating meal counts by individual schools. Once the main policy page has been updated you will proceed to schedule A of the contract to update the lunch counts for each school qualifying for severe need. Remember that each school in your system may qualify for severe need rates but in order to verify eligibility you must have an adequate system for separating meal counts by individual schools.

11. Schedule A This arrow points to the area that you click on to access each school on schedule A. Clicking on the name of each school will open a new page of the contract. This arrow points to the area that you click on to access each school on schedule A. Clicking on the name of each school will open a new page of the contract.

12. After the new page opens, you will need to enter the qualifying lunch numbers by category in the spaces provided under severe need breakfast. Remember that the qualifying counts are obtained from lunches served in the second preceding school year. For example: for school year 2009-2010, lunch counts from school year 2007/2008 would be reported in the appropriate spaces. After the new page opens, you will need to enter the qualifying lunch numbers by category in the spaces provided under severe need breakfast. Remember that the qualifying counts are obtained from lunches served in the second preceding school year. For example: for school year 2009-2010, lunch counts from school year 2007/2008 would be reported in the appropriate spaces.

13. Submitting claims for severe need breakfast Severe need breakfast is entered separately from regular breakfast rates. Since severe need breakfast rates are entered separately from regular breakfast rates it is critical that once your school or schools have been approved for Severe need breakfast rates that care be taken when entering the online claim to ensure that breakfasts are served in the appropriate breakfast program. Since severe need breakfast rates are entered separately from regular breakfast rates it is critical that once your school or schools have been approved for Severe need breakfast rates that care be taken when entering the online claim to ensure that breakfasts are served in the appropriate breakfast program.

14. Select the appropriate program for each school When submitting your monthly online claim you will need to select the program you are claiming for from the drop down box. For example if you have two schools in the regular breakfast program you would select regular breakfast from the dropdown box and submit the claim for the qualifying schools. Once that claim is submitted you would go back in and select the severe need breakfast program and submit the claim for the severe need schools. When submitting your monthly online claim you will need to select the program you are claiming for from the drop down box. For example if you have two schools in the regular breakfast program you would select regular breakfast from the dropdown box and submit the claim for the qualifying schools. Once that claim is submitted you would go back in and select the severe need breakfast program and submit the claim for the severe need schools.

15. Submit the claim Remember to verify from the �breakfast Type� box that you are claiming for the appropriate program. Remember to verify from the �breakfast Type� box that you are claiming for the appropriate program.

16. REMEMBER Severe Need Breakfast is� Determined by Schools which may or may not be located in the same building. Based on the number of lunches served in the second preceding school year. Applied for annually when submitting the on-line contract. Submit separate claims for each program Regular Breakfast Severe Need Breakfast To summarize�Severe need breakfast rates are available to qualifying schools. When determining if one or more of your schools qualify it is important to remember that eligibility is determined by (schools within your system which may or may not be located in the same building. That eligibility depends on the number of lunches served in the second preceding year which must be updated annually on the on-line school nutrition program contract and that schools are required to submit separate claims for regular and severe need breakfast if not all schools in a district qualify for severe need rates. � To summarize�Severe need breakfast rates are available to qualifying schools. When determining if one or more of your schools qualify it is important to remember that eligibility is determined by (schools within your system which may or may not be located in the same building. That eligibility depends on the number of lunches served in the second preceding year which must be updated annually on the on-line school nutrition program contract and that schools are required to submit separate claims for regular and severe need breakfast if not all schools in a district qualify for severe need rates. �

17. QUESTIONS? For more information about severe need breakfast or any other USDA child nutrition programs you may access the DPI website at: http://dpi.wi.gov/fns/index.html Or You may contact a child nutrition consultant from the online directory at: http://dpi.wi.gov/fns/directory.html For more information about severe need breakfast or other USDA child nutrition programs please access the DPI website at the addresses listed. Thank you for your role in serving Wisconsin�s children through the child nutrition programs. For more information about severe need breakfast or other USDA child nutrition programs please access the DPI website at the addresses listed. Thank you for your role in serving Wisconsin�s children through the child nutrition programs.