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WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL

WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL. Mr. TV Pillay: CD MFMA Implementation – 12-13 May 2011. AR - Chapter 1- Foreword. MAYOR'S FOREWORD MUNICIPAL MANAGER'S OVERVIEW Number of households in municipalities

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WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL

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  1. WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL Mr. TV Pillay: CD MFMA Implementation – 12-13 May 2011

  2. AR - Chapter 1- Foreword • MAYOR'S FOREWORD • MUNICIPAL MANAGER'S OVERVIEW • Number of households in municipalities • Proportion of households with access to basic services • Population details • Socio Economic Status • Population for types of settlement

  3. AR - CHAPTER 2 - GOVERNANCE • INTRODUCTION TO GOVERNANCE • COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE • COMPONENT B: INTERGOVERNMENTAL RELATIONS • Introduction to Co-operative Governance and Intergovernmental relation • National Intergovernmental Structures • Provincial Intergovernmental Structures

  4. AR CHAPTER 2 – GOVERNANCE • COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION • Overview of Public Accountability and Participation • Communication, Participation and Forums • COMPONENT D: CORPORATE GOVERNANCE • Overview of Corporate Governance • Risk Management • Fraud and Anti-corruption strategy • Overview of Supply Chain management • By-Laws • Municipal website

  5. AR - CHAPTER 3 - SERVICE DELIVERY PERFORMANCE • Annual Report must be aligned with the planning documents, therefore service delivery should have similar structures to the Integrated Development Plan (IDP) and the Budget

  6. COMPONENT A: HOUSING BASIC SERVICES • THE FOLLOWING ARE HOUSING BASIC SERVICES UNDER - COMPONENT A • Water • Sanitation • Electricity • Waste management • Housing

  7. COMPONENT B: BASIC SERVICES • THE FOLLOWING ARE BASIC SERVICES UNDER COMPONENT A • Roads • Transport • Waste Water(Storm water Drainage)

  8. COMPONENT C: PLANNING AND DEV. • THE FOLLOWING ARE SERVICES UNDER COMPONENT C • Planning • Local Economic Development

  9. COMPONENT D: COMMUNITY & SOCIAL SERVICES • libraries and archives • museums arts and galleries • community halls • cemeteries and crematoria • child care; aged care; social programmes • theatres

  10. COMPONENT E: ENVIRONMENTAL PROTECTION • pollution control • biodiversity • landscape • coastal protection

  11. COMPONENT F: HEALTH • clinics • ambulance services • health inspections

  12. COMPONENT G: SECURITY AND SAFETY • Police • Fire • Other (disaster management, licensing and control of animals, and control of public nuisances, etc.)

  13. COMPONENT H: SPORT AND RECREATION • community parks • sports fields • sports halls • stadiums • swimming pools • camp sites

  14. COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES • Corporate policy offices • Financial services • Human resource services • ICT services • Property services

  15. Detail information that need to be provided on the services (example - WATER) • Introduction to water provision • Total use of water by sector (cubic meters) • Water use by sector (graph) • Comment on water use by sector • Water service delivery level • Access to water (graph) • Water service policy objective taken from IDP

  16. Detail information that need to be provided on the services (example - WATER) • Employees: Water Services • Financial Performance: Water services • Capital Expenditure: Water Services • Overall comment: Water Services

  17. Other services • The same information as indicative for WATER should be provided for the following services; • SANITATION • ELECTRICITY • WASTE MANAGEMENT • HOUSING • ROADS • TRANSPORT • WASTE WATER( STORMWATER DRAINAGE) • PLANNING • LOCAL ECONOMIC DEVELOPMENT

  18. CHAPTER 4- ORGANISATIONAL DEVELOPMENT - PERFOMANCE (PERFORMANCE REPORT PART II)

  19. COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL • Indicate the Employee totals, Turnover and Vacancies • Indicate the Vacancy rate based on the total approved posts • Indicate the Turn-over rate based on the total number of employees occupied posts at the beginning of the year • Comment overall on the vacancies and turnover

  20. COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE • Introduction to Municipal workforce management • Policies (Listing of all policies applicable to the Municipality) • Comment on workforce policy development • Injuries, Sickness and Suspensions • Comment overall on injuries and sick leave • Comment on the suspensions and cases of financial misconduct • Comment on performance rewards

  21. COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE • Introduction to Workforce capacity development • Skills Development and Training • Comment on skills development and related expenditure and on the financial competency regulation

  22. COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE • Introduction to Workforce Expenditure • Workforce Expenditure trends • Comment on Workforce Expenditure • Indicate the number of employees whose salaries where increased due to their position being upgraded • Employees whose salary levels exceed the grade determination by Job evaluation • Employees not appointed to established posts • Comment on upgraded posts and those that are at variance with normal practice • Disclosure of financial interest

  23. CHAPTER 5 - FINANCIAL PERFORMANCE

  24. Component A: Statement of financial performance • Introduction to financial statements • Statement of financial performance • Comment on financial performance • Grants • Comment on operating transfer • Comment on the conditional grants and grant received from other sources • Asset management • Comment on assets management • Comment on repairs and maintenance • Financial ratios based on key performance indicators • Comment on financial ratios

  25. Component B: Spending against Capital budget • Introduction to spending against capital budget • Capital expenditure (graph indicator)) • Sources of finance • Comment on sources of finance • Capital spending on 5 large projects • Comment on capital projects • Basic service infrastructure Backlogs overview • Introduction to basic service and infrastructure backlogs • Comment on backlogs

  26. Component C: Cash flow management and investments • Introduction to cash flow and investments • Cash flow • Comment on the cash flow outcomes • Borrowings and Investments • Introduction to borrowing and investments • Comment on Borrowings and Investments • Public Private Partnership

  27. Component D: Other Financial matters • Supply Chain Management • GRAP Compliance

  28. Chapter 6 – Auditor-General audit findings • Introduction • Component A: Auditor-General opinion of financial statements (previous year) • Auditor General reports • Auditor-General Report on Financial Performance • Auditor-General Report on Service Delivery Performance • Component B:Auditor General opinion (current year) • Auditor General report • Auditor-General Report on Financial Performance • Auditor-General Report on Service Delivery Performance • Auditor General reports on the financial statement (attach report) • Comment on Auditor-General’s opinion • Comment on MFMA Section 71 responsibilities

  29. Appendices

  30. Appendices • Ward • The new template requires Municipalities to report on information that previously was not reported on in the Annual Report(e.g. National and provincial services, Schools, Clinics, Police station) • Report on the functionality of the Ward Committees • Details of the ward committee meetings held during the year • Information on elected Ward committee members • Capital projects undertaken in each ward • Indicate the top four service delivery priorities per ward and progress

  31. Appendices • Entity • Entity are required to provide information to and seek comment from Council • The work of the Entity should be reported • Indicate the functionality of the Entity

  32. Appendices • Councilors • Details of council meetings held • Details of Council members • Committees of Council • Administrative structure • Service connection Backlogs • Revenue collection performance by vote and source • Conditional grants • Capital expenditure, programme by project • Disclosure of financial interest • Long term contracts and PPP • Recommendation of Audit committee • Declaration of Loan and Grants

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