PAYROLL FORMS: WHY, WHEN, WHERE, WHAT, HOW

PAYROLL FORMS:WHY, WHEN, WHERE, WHAT, HOW HR FORUM FEBRUARY 17, 2009 HR Forum

WHY? • To process a onetime manual check request for an entire missed pay period, or missed days of a pay period. • To request a “dock” from future pay when an employee has been overpaid • To correct/adjust an exempt employee’s leave balance • Request a One-time payment HR Forum

WHEN? • ASAP • Manual check request: • Forms received during any week (Mon-Fri) will be processed and paid on the following Friday. • If check request is for a regularly scheduled pay period, the payment will not be made prior to the pay date for that pay period • One-Time Payment form: Watch calendar deadlines. HR Forum

WHERE ARE THE FORMS?http://www.depts.ttu.edu/payroll/forms.aspxhttp://www.ttuhsc.edu/hr/forms.aspx HR Forum

WHAT…DO I NEED TO KNOW • Department Org • Employee Name • Employee Tech ID, R _ _ _ _ _ _ _ _ • Employee Position Number, H _ _ _ _ _ • Suffix 00 • COA = H • FOAP, Fund, Orgn, Acct, Program • Dates of work, leave involved, etc. • Earnings Codes • Clear comments HR Forum

Earnings Codes HR Forum

HOW…TO COMPLETE THE FORMS Manual Check Request for Non-Exempt Manual Check Request for Exempt Exempt-Manual Leave Adjustment Form HR Forum

HR Forum

Multipurpose One-Time Payment form RevisitedWhat kind of payment am I processing? • Additional Compensation – ADC: See OP 70.16: Additional Compensation paid to employees that are exempt from the Fair Labor Standard Act. This payment is for work performed outside of normal duties and outside the employee Home Department. This payment is for completion of a project or assignment. Payment is made upon completion of the project or assignment. Part A is still required. The One-Time Payment form replaces Part B. HR Forum

Multipurpose One-Time Payment form • Lump Sum Payment – LSP: A Lump Sum Payment is normally paid to a non-exempt employee who has completed a project or assignment that was performed outside of the Home Department and is paid at the completion of the project or assignment; or, was used by payroll to make-up underpayments. • Cash Awards – AWD: See OP 72.03 Replaces Attachment B of the OP. Note: processing of this form will pay the award on the next regularly scheduled payroll. HR Forum

Multipurpose One-Time Payment form • Taxable Moving Expense – MOV: See OP 72.03: This One-Time Payment Form replaces attachment B from the OP. Documentation must be attached. Read OP instructions carefully. • Other Taxable Benefits – OTB: See OP 72.03: The One-Time Payment Form replaces Attachment B from the OP. Documentation must be attached. Read OP instructions carefully. HR Forum

Multipurpose One-Time Payment form • Special Augmentation – SPA: HSC Schools’ Practice Plans provide for this type of pay augmentation. Departments should strictly adhere to the practice plan guidelines of their school. Be sure to provide reason/description in comment section. HR Forum

Common errors on the form:Tech ID is the employee’s R numberPay status is either SM or MNPosition is the employee’s Banner position numberSuffix is usually 00 HR Forum

QUESTIONS? Thank you for participating in the HR Forum HR Forum

PAYROLL FORMS: WHY, WHEN, WHERE, WHAT, HOW