Cheyney University Federal Work-Study Program Information Presentation 2012-2013

1. Cheyney University Federal Work-Study Program Information Presentation 2012-2013

2. Cheyney University Work-Study Procedures • You cannot start working until you have been approved by Payroll Office . • Any work done before approval will not paid. • You cannot be approved to work by a campus supervisor.

3. To apply for the Federal Work-Study Program at Cheyney University you must complete and submit application to the • Financial Aid Office by 5:00 pm on Monday, October 8, 2012 • If you were offered Federal Work-Study on your award and do not submit a application before the set deadline it will be interpreted that you do not want to participate in the work-study program and your award will be cancelled.

4. All of the documentation required to participate in the Federal Work Study Student Employment Program can be found online at http://www.cheyney.edu/financial-aid/Student-Employment.cfm

5. You cannot begin working until your completed Contract & appropriate employment documentation has been received in the Payroll Office.

6. Student payroll is processed through e-Time access • Your e-Time username is your Cheyney email address • Your e-Time password is your Desire 2 Learn (D2L) password

7. Employment documentation includes: • Passport OR • Birth certificate OR • Social security card • AND a valid driver’s license; school ID or voter’s registration card. • ONLY ORIGINAL DOCUMENTS CAN BE ACCEPTED!

8. You must electronically sign your timesheets. Unsigned timesheets cannot be processed even if your supervisor approves your time. • All time must be entered through e-Time by midnight Friday, end of the pay period. • Only students with e-Time access problems will be allowed to use paper timesheets. Once the access issue has been resolved, e-Time entry will be mandatory.

9. You are only allowed to work 15 hours per week . • You can earn up to $875.00 per semester if you work.

10. Approved student will be directed to print: (1). employment packet, (2). I-9 form and (3).W-4 form and submit it to the Payroll Office in Wade Wilson, Room 218. • Payroll Office will review the documentation. • Payroll Office will inform the student and the Financial Aid Office when student can begin working.

11. Print student employment application • Student must completes ALL questions on the employment application. • Incomplete application WILL NOT be processed. • Student submits application to the Office of Financial Aid, Burleigh Hall, 2nd Floor. • Financial Aid Office will notify student via CheyneyE-mail ONLYif he or she has been approved to participate in Federal Work-Study Program.

12. If you have awarded a federal work-study job, student will assigned site to be interviewed for. • If hired the employer will inform Payroll Office.

13. Employment offers are based on compliance with the deadlines and the federal regulations governing the program ANDthe availability of funding.

14. Each student agrees to the terms of the student employment when he/she signs an application for student employment. • Student must maintain Satisfactory Academic Progress (SAP) to be eligible to participate in the Federal Work-Study Program at Cheyney University.

15. Time worked must be entered online when due. • Submitted unapproved time sheets by either student or supervisor will not be paid by payroll.

16. Remember you represent the university in the area that you work in. (ex: admissions) • Work appropriate attire for the office/area you work in is a must. (tank tops, lose pants, etc… not proper attire) • Always report to work on time. • Remember to inform your supervisor when reporting late or not coming in to work. Develop good work habits. • Spot checks will be done by the Financial Aid office.

17. You cannot change your job because you don’t want to work in that area. Changes must be approved by the Financial Aid Office. • You cannot be asked to work until you are approved. • If you do not want to accept the work-study award please let us know.

18. Everyone must sign confidentiality policy and procedures. • Breach of this confidentiality policy may result in termination of your assignment. • Conduct unbecoming to the university can be grounds for termination.

19. You can be terminated from work-study. • Always late and not calling in is just an example. • Make sure you are working when you do report to work!

20. Be aware of Sexual Harassment on the work-site. • Know that you can report it to our Social Equity Officer at Cheyney University. • Ms. Sheilah Vance, JDChief of Staff/Social Equity Officer 610-399-2220svance@cheyney.edu

21. Job Location examples: a. Computer lab b. Athletics c. Resident Halls d. Admissions f. Bursar’s Office g. Financial Aid h. Off-campus sites

22. Enjoy your experience participating in the Federal Work-Study Program.