EXTERNSHIP PROGRAM Summer and Fall 2013

1. EXTERNSHIP PROGRAM Summer and Fall 2013 “Experience: The Real Teacher” Jennifer Barnes, Director , Externship Program Carolyn Landry, Externship Coordinator

2. Four “Real World” Externship Experiences: • Agency and Judicial Externships • Advanced Writing Clerkship (3L’s only!) • Washington D.C. Program • LA Program (Santa Monica-coming soon)

3. Important dates for Externship Applications • You may begin applying on Symplicity on Friday, December 21, 2012. • Deadline to apply on Symplicity is noon on Wednesday, January 16, 2013 (except fall D.C. and LA.) • Interviews may begin week of January 21, 2013. • First place offers from Carolyn will begin Monday, February 25, 2013.

4. Symplicity • If you are interested in a placement for summer, or fall or both, upload all documents under summer and/or then again under fall, (but remember to change semester of interest in your cover letter.) It will be obvious to you when you apply on Symplicity.

5. Offers • Respond to offer(s) within 24 hours of receiving offer(s) or talk with Carolyn Landry to discuss any issues with acceptance. • If you have any questions about your offer(s), please e-mail or see Carolyn Landry or Professor Barnes in Room 101.

6. General Information- Summer • 60 hours for each credit earned (required weekly hours will vary depending on the arrangements with your placement supervisor and your number of credits.)

7. General Information- Fall • 60 hours for each credit earned (three credits averages 14 hours p/week for 13 weeks; two credits averages 10 hours p/ week for 13 weeks.) • May not apply for an externship if you are on academic probation in the fall/spring semesters.

8. General Info-(Fall continued) • May start one week before semester begins, work during fall break, and/or work after classes cease, if necessary. • Give yourself blocks of time for working at externship site, such as full days on M and W, or T and Th all day, or 3 half days free. • Must work at placement site.

9. Academic Component • Every externship every semester must complete an academic component. • Externship credits are pass/fail. • Mandatory attendance required at scheduled classes if this is your first externship experience. • All externs must timely submit four reflective journals.

10. Application Process • All cover letters, resumes, and writing samples (if required) are submitted through “Symplicity” for any externship (except D.C. and LA externships.) • Deadline for applying to all externship programs on Symplicity is Wednesday, January 16, 2013 by noon.

11. Application process – cont. • May apply to as many or as few externships as desired. • We recommend that you have someone from Career Services review your cover letter and resume by January 11, 2013, but don’t wait until the last minute. Reviews can be done over winter break.

12. Application Process-cont. • Must sign form on Symplicity before applying for summer placements that you are not volunteering for a summer position, but that you will earn credit(s). • Externship placement is not guaranteed in any semester.

13. Conflicts of Interests • Beware of potential conflicts before and during application process (current or past employment, family members, etc. ) • Examples: Currently work for private defense attorney, now applying to Maricopa County Attorney’s Office; Worked for private firm representing client against state in property dispute, now applying to State Land Department.

14. Judicial Externships • Must enroll for 3 or more credits for most Judicial Externships. • If applying for Maricopa County Superior Court, please fill out a “Preference Sheet” to select a particular calendar, (i.e. Criminal, Civil, Juvenile, Family) a particular courthouse (i.e. Mesa or North Phoenix), or a particular Judge. Form available on website under “Externship Program.” • Not all preferences will be granted due to availability.

15. US Department of Justice • Security clearance applies to US Attorneys Office, Immigration Courts, Department of Homeland Security. • Security clearance required and is very detailed. If selected, immediately begin security clearance, so that externship may start timely. May take 3-4 months! • May review USAO application with Carolyn.

16. Interviews • Once agency/judges get packets, they are reviewed, and then agencies and some judges will set up interviews directly with students by e-mail or phone. • Professionalism required at all times. Notify agency/judge if declining offer for interview. Show up on time dressed professionally. Turn your cell phone off, etc. • Be prepared to pay for parking.

17. Interviews-cont. • Majority of interviews are at agency/judge’s office. Some interviews are held on campus. • Recommend that you bring a copy of a writing sample with you to give to interviewer(s). • Do your best to not miss any classes for interviews.

18. Offer Process • Agencies/judges will contact Carolyn and not students with offers. (Penalty to accept early) • Carolyn will begin contacting students on Thursday, February 23, 2013 with first place offers. • Once student receives offer(s), student has 24 hours to get back to Carolyn with decision.

19. Offer Process-cont. • Carolyn communicates acceptance first, then student communicates supervisor to set up schedules/training, etc. • Once you accept any offer, you are committed to that placement for the semester. (Consider it a semester long job interview.) • YOU MAY NOT BACK OUT OF YOUR COMMITMENT ONCE POSITION IS ACCEPTED! • If you back out, you will not be allowed to enroll in any other externships or clinics in the future.

20. Value of Externship • If you commit to the work, the externship experience will be very helpful on your resume. • Placement may assist you in figuring out if you want to engage in a certain type of practice, or not, once you graduate and pass a bar exam. • Great networking opportunities! • Extern supervisors know that you are students, so expectations are manageable, but communication with your supervisor is critical!

21. Advanced Writing Clerkship • Three (3) credit clerkship in Maricopa County Superior Court Civil (not Criminal) Division (180 hours.) • Incredible opportunity to interact with Superior court judges. • Open to three (3) third year (3L) students. • Most work done offsite (not at the courthouse.)

22. Experiences: • Review assigned dispositive motions and/or complex substantive motions. • Brief facts/issues in a preliminary memorandum as directed by assigned judge. • Attend oral arguments. • Discuss oral argument with judge. • Write final order or memorandum.

23. Academic Component • Writing clerks must complete same academic component, but may also include several meetings with Judge Rea. • Mandatory attendance required at scheduled classes if this is your first externship experience. • All clerkship externs must timely submit four reflective journals.

24. How to apply? • Provide four items on Symplicity: • 1. Cover letter addressed to: Honorable John Rea East Court Building 101 W. Jefferson, Suite 414 Phoenix, Arizona 85003-2243

25. Applications – cont. • 2. Resume • 3. Unofficial transcript • 4. Writing sample (five or so pages no smaller than 10 pt. double spaced.)

26. Selection Process • Upload documents on Symplicity under Summer or Fall 2013, (or both, if no preference.) • DEADLINE: Wednesday, January 16, 2013. • Judge Rea and a selection committee will review applications and may interview qualified students. • Students will be notified of clerkship selection by Thursday, February 25, 2013.

27. The Washington, D.C. Legal Externship Program-Summer 2013 • Secure government or non-profit agency placement and live in D.C. • Earn up to twelve credits for externship. • Externship Academic Component (two classes and four journals.) • No classes in D.C. during summer session.

28. The Washington, D.C. Legal Externship Program-Fall 2013 • Secure government or non-profit agency placement and live in D.C. next fall. • Earn up to nine credits for externship. • Enroll in one or two classes (three credits each) taught by ASU faculty member. • Externship Academic Component (will be decided by professor.)

29. Washington D.C.-cont. • Must secure own housing ($600-1000/mo.) • Placement may require background check. • Submit completed on-line application with statement and resume to Carolyn Landry by deadline: February 25, 2013 for Summer, and March 29, 2013 for Fall 2013 (Do not apply on Symplicity for D.C. externships)

30. Los Angeles Externship Program • Coming soon-Fall 2013 or Spring 2014!! • Secure government or non-profit agency placement and live in LA next fall or spring 2014. • Earn up to nine credits for externship. • Enroll in one or two classes (two or three credits each) taught by ASU faculty member. • Externship Academic Component (will be decided by professor.)

31. Summary: Important dates for all externships (except D.C. or LA)! • Apply through Symplicity by Wednesday, January 16, 2013 by noon. • Interviews begin week of January 21, 2013. • First place offers from Carolyn will begin February 25, 2013. • Respond to offer(s) within 24 hours of receiving offer(s).

32. Questions? • For more information, or questions, contact: Jennifer Barnes, Director, Externship Program, at jennifer.barnes@asu.edu,or call 480-727-7331; or: Carolyn Landry, Program Coordinator at carolyn.landry@asu.edu, or call 480-965-4862.