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Collection of Accountable Articles

Collection of Accountable Articles. REGISTRATION. Objectives Of Registration. Sender will get a receipt Sender will get acknowledgement duly signed by addressee if paid for acknowledgement Ensures more security during transmission Delivered to the addressee under acquittance

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Collection of Accountable Articles

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  1. Collection of Accountable Articles

  2. REGISTRATION

  3. Objectives Of Registration • Sender will get a receipt • Sender will get acknowledgement duly signed by addressee if paid for acknowledgement • Ensures more security during transmission • Delivered to the addressee under acquittance • Unique Barcodes used for booking/Bags • Track and trace facility is available • Record is kept at all offices handling Register articles • Complaint can be lodged by sender in case of non delivery or non receipt of acknowledgement • In case of loss, department pays compensation up to a maximum of Rs. 100/-

  4. Registration Service • Articles that can be sent by Registered Post • Letter Mails except Post Card • Parcels

  5. Registration Service • Registration compulsory for • Any parcel weighing more than 4 KGs • All VP articles • All Insured Articles • Any article bearing the superscription “Registered” • URP found in letter box • Registered Articles reposted after delivery

  6. Tariff of Registered articles

  7. Examination of regd. Articles presented for booking • Weight within prescribed limits • Size as per condition of concerned mail • Properly packed. • Name and complete address of addressee and sender along with pin code. • Acknowledgement is properly filled in and stitched to the article • Postage paid (Fully paid, partially paid, not paid) – Option available in Point of sale to collect cash

  8. Practice • Exercise 2.2.5.1

  9. Introduction to MM Point of Sale • Meghdoot Millennium Point of Sale is Front office Module • Software for Multi Purpose counter Machines in DOP • Enables in booking of • Inland Mails • Foreign Mails • Financials (Except Savings Bank) • Service • Developed by CEPT, Mysore • Integrated with other Meghdoot Millennium Modules including Treasury for accounting

  10. MM- Point of Sale • Different user levels • Administrator • Supervisor • Operator • IPO Stock PA • User Creation • Administrator Created at the time of installation • Supervisor Created by Administrator • Operators Created by Supervisor • User IDs and Passwords are required to Login

  11. Login Screen of MM Point of Sale

  12. Duties in MM Point of Sale • Supervisor • Shift begin & Shift end • User accounts • Work allocation • Verification of Account Submitted • Generation of Consolidated reports • Operator • Booking & Accounting of Transactions

  13. Counter Operations Menu

  14. Menu Selection for Inland Reg. Letter

  15. Inland Registered Letter Booking

  16. Circle wise allocation of Barcode For Registered Articles

  17. Circle wise allocation of barcode For Registered Articles

  18. Meghdoot Point of Sale Demo

  19. Practice • Exercise 2.2.5.2 and 2.2.5.3 - booking of registered letters

  20. Booking of foreign articles • Recall the discussions on foreign mail • Separate registration fee is charged on letters and packets only; No separate registration fee is charged on parcels • Insurance booking is subject to availability of service • Flat rate boxes can also be used by customers • Customs declaration and despatch note to be attached by customers

  21. Tariff • Registration fee • For letter, Postcard, aerogramme, small packets and printed papers – Rs. 50/- • Bulk bags – Rs. 200/- • Blind literature – No fee • Parcels – No separate fee • Advice of delivery (acknowledgement) • For Nepal and Bhutan – Rs. 5/- • For other foreign countries – Rs. 10/- • Insurance fee • Same as inland rates (service available only for select countries)

  22. Foreign mail booking menu in POS

  23. Foreign mail booking demo • Watch the demo of booking foreign articles

  24. Practice • Exercise 2.2.5.4 (booking foreign articles)

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