eCV: Show What You Know

1. eCV: Show What You Know Sandra Burge, Ph.D. Department of Family and Community Medicine

2. Objectives • Briefly review requirements for academic promotion • Demonstrate how to use eCV to document expertise in • Teaching • Research • Service

3. My Qualifications? • eCV user • Tenured Professor • Former Member, UTHSCSA promotion & tenure committee

4. The Academic Life – An Overview • Every university has 3 basic missions: • Teaching • Research • Service • Administrative • Patient Care

5. The Academic Life – An Overview • Each faculty must “develop excellence” in one or more of these missions • “Excellence” is built by Peer Review • we share our expertise with others so that… • they may use our knowledge to improve their own work, and … • we improve our work using their feedback. • Excellent work in isolation is not scholarly!

6. The Academic Life – An Overview • Thus, one aspect of promotion is your Reputation • In teaching, research, and/or service • Documented in your c.v.

7. The Academic Life – An Overview • To get promoted at UTHSCSA… • Tenured or Tenure-track faculty must demonstrate excellence in two missions and develop a national reputation • Non-tenure-track faculty must demonstrate excellence in one mission and develop a local/ regional reputation

8. Using eCV to Document Our Expertise • How do I get there? • From the UTHSCSA homepage, • Select “Inside UTHSCSA” • Log in and select “HSC Business Applications” • Select “eCV System” • https://ecv.uthscsa.edu/scripts/nx.dll/nx3.nx.dll • Lost your password? • Your department has an eCV administrator

10. Using eCV to Document Our Expertise • eCV creates a c.v. with 4 major sections: • General Information • Teaching • Research • Service

11. Using eCV • These sections populate your c.v. • BUT! Not in this sequence! • These items are organized in alphabetical order, not logical order

12. GENERAL INFO • Biographical Data • Degrees/Education • Employment History • Lic/Certifications • Honors & Awards • Prof. Development TEACHING • Teaching Activities RESEARCH • Expertise • Projects • Publications • Presentations • Research Grants • Patents SERVICE • Service Activities • Prof. Organizations • Grant Reviews • Committees

13. eCV - Teaching

14. eCV – Teaching • This section documents all preparation time + contact with learners • Most common problems with documentation: • Not enough information to make a decision • Or, items located in the wrong sections – and sometimes missed. • Or, Irritating repetition

15. Teaching Activities

17. eCV Teaching – What Goes Where? • “Course Teaching Activity” • For courses with course numbers • In our catalogs • “Other Teaching Activity” • Everything else: Clinics, hospitals, labs, one-on-one, theses and dissertations, etc.

18. Drop-Down Menus School, Dept, & Course Number Course-based Teaching Other Info Include details about your workload & responsibilities

19. Course-Based Teaching: CV Item 07/1988 - 06/2006 FAPR3005 FP Clerkship Graduate Sole Teacher Preparation Hrs: 72; Student Contact Hrs: 24; Since 1988, when the Family Medicine Clerkship first began at UTHSCSA, I have provided medical students with instruction in a variety of behavioral science and primary care topics. I taught one-to-three hour workshops on the following topics, generally averaging 3 to 8 contact hours with 25 students per rotation (8 rotations per year). The topics have included: Substance Abuse Domestic Violence Family Dynamics Obesity Health Behavior Change Counseling

21. eCV Teaching – What Goes Where? • “Other Teaching Activity” • Everything else: Clinics, hospitals, labs, one-on-one, theses and dissertations, etc.

22. “Category” Drop-down Menu Creates Sub-Titles “Other” Teaching Include details about your workload & responsibilities

23. Group Instruction High School/ Jr. High Student Supervision Individual Instruction Theses, Dissertations Directed Supervising Committees Pre-Doctoral Student Supervision Post-Doctoral Rotation Supervision Post-Doctoral Student Supervision Rotation Student Supervision Undergraduate Student Supervision Visiting Graduate Student “Other Teaching” Categories:

24. eCV Teaching – What Goes Where?

25. eCV Teaching – What Goes Where?

27. eCV Teaching - Tips • Always provide some details about the level of work & responsibility • How many hours per month or year of student contact? Of preparation time? How many students? What is your role?

28. eCV Teaching - Tips • A curriculum is more impressive than a long list of (otherwise disconnected) lectures or workshops. • Use the “details” to describe a full set of lectures and workshops that comprise a curriculum

29. eCV – Do Not… • Please do not list the same activity over and over and over again, year after year, semester after semester. • Instead, include a range of dates, and details about your effort, responsibilities & role over time: • “I have taught this course for 8 semesters in the last 10 years…”

30. eCV Teaching – FAQ “I gave a talk. Is it ‘Teaching,’ a ‘Presentation,’ or ‘Community Service?’” • Burge’s Rule – consider your audience • TEACHING = Talks given to your students, learners, and/or faculty in your own department/ division • PRESENTATIONS = Talks given to professional audiences outside your own department • COMMUNITY SERVICE = Talks given to non-professional groups, like high schools, nursing homes, boy scout troops, churches

31. eCV Teaching - FAQ “I am responsible for a large training program. Where does that go?” Or, “I coordinate a large set of teachers to deliver a coordinated set of talks and workshops to our trainees.” • Administrative responsibilities for teaching and training programs belong in the Service Section.

32. eCV Teaching - FAQ “I developed a method for building learner-centered portfolios over a 3-year time span. This does not necessarily include direct face-time with students.” • Special projects that support the teaching mission can be included under “Projects” in the Research Section.

33. eCV Teaching - Summary • Course-based Teaching is generally delivered to students; must have a course number • For “Other Teaching” the drop-down menu of categories will create subtitles in your c.v. • DO include much detail about your effort & responsibilities. • Some activities that support the Teaching Mission can be included in other sections of the c.v.

34. eCV - Research

35. GENERAL INFO • Biographical Data • Degrees/Education • Employment History • Lic/Certifications • Honors & Awards • Prof. Development TEACHING • Teaching Activities RESEARCH • Expertise • Projects • Publications • Presentations • Research Grants • Patents SERVICE • Service Activities • Prof. Organizations • Grant Reviews • Committees

36. eCV Research • Research includes 6 sections. • Expertise • Projects • Publications • Presentations • Research Grants • Patents

37. eCV Research • The Research Section includes all scholarly activity and innovation • Not limited to hypothesis-testing research • Do include innovative curricular, clinical, administrative projects • Do include areas of expertise • Do list all talks given to nondepartmental professional groups

38. eCV Research • Most common problems with documentation: • Non-researchers skip this section • Teachers include their lectures under “Presentations” • eCV sometimes generates repeated items

39. Expertise

42. Projects

43. Category Drop-Down Menu Creates Sub-Titles

44. Clinical Trials Collaborative Research Grant proposals Measurement Studies Papers Posters Presentations And also… Curriculum Development Departmental Projects Software Development Projects Teaching Projects University Projects Project Categories include…

46. eCV Research - Projects • Teachers • Do include curricular projects and teaching innovations under “Projects” • Clinicians • Do include clinical projects (Practice Management, Quality Improvement efforts, Electronic Medical Records projects, etc.) under “Projects” • Administrators • Do include management projects, organizational projects, and other administrative efforts under “Projects”

47. Publications

48. Publications are listed by subtitle Subtitles found under “Local Type” Subtitles include: Book Chapters Book/ Monograph Developed Software Dissertation/Thesis Editorial Electronic/ Web Publication Journal Articles Not Specified Other Papers Submitted Review Articles eCV Research

49. Can Import Articles from Medline

50. eCV Research - Publications • Some cautions • eCV will ask you for other UTHSCSA co-authors • When you include them in the author list, this article will show up in their eCV. • And vice versa (their additions on yours) • When downloading Medline imports • eCV may not check to determine whether this article is already on your c.v. • Hence – repeated items may appear