Arizona GEAR UP Year 3 Planning

1. Arizona GEAR UP Year 3 Planning “The Beginning is the Most Important Part of the Work” Plato AZ GEAR UP Year 3 Planning Meeting May 1, 2014

2. Change AND transition

3. transition Process

4. Planning for GEAR UP in 2014-15“Year 3” Process 2014STEP  May 1Planning Meeting; School Task Force members complete Planning Guides and Budget Worksheets  May 5-31 NAU GEAR UP Staff prepares draft work plan and budget June 2-16 NAU GEAR UP Staff consults with GEAR UP Task Force members, as needed to finalize Year 3 work plans and budgets  June 17-23 GEAR UP submits documents to NAU Office of Grant & Contract Services (OGCS) Jun 24-30 NAU OGCS prepares and issues Partner Agreements  Jul 1 GEAR UP Project Year 3 Commences

5. YEAR 3 Planning Guide

6. YEAR 3 Planning Guide

7. Planning Guide

8. Objective 1- Increase academic performanceand preparation for postsecondary education. • Rigorous/Advanced Coursework/ Curriculum • Professional Development/Staff Training • STEM Enrichment

9. Objective 2- Increase the rate of high schoolgraduation and participation postsecondary education. • PEPS • Academic Mentoring/Tutoring • Mentoring • Metacognitive/Self Regulatory/Intrinsic Motivation and Master Student Skills Development. • Absence Intervention • College-going Visuals/Communications • Career Exploration • Summer School/Credit Recovery • Dropout Recovery • Summer Enrichment • STEM Enrichment and Exposure

10. Objective 3- Increase student/family knowledgeof postsecondary options, preparation and financing • Family Information Event/Workshops • Financial Literacy • Family Newsletters • New Student and Family Orientation • College visits • National GEAR UP Week

11. YEAR 3 Planning Guide

12. YEAR 3 Planning Guide 1.2 B.Improve quality of instruction, through staff training and professional development that: increases teachers’ capacity to engage students as active learners, develops problem-solving and critical thinking skills, and students’ intrinsic motivation and self-regulatory capacity. • Is technology needed to improve classroom instruction and student learning? 2.4 B. Support students’ development of metacognitive and self-regulatory skills and intrinsic motivation. • What resources are needed (e.g., books, technology, etc.) to ensure teachers are properly equipped to support students in this way?

13. Section 4- Transition to High School • High School Transition Activities

14. Section 5 – Administrative Responsibilities You will not need to spend much time on this section except for: 5.5 – Coordinator/Counselor CAP training: Decide on the number of attendees (optional) 5.6 & 5.11 - GEAR UP Conferences and Year 3 Planning: Decide on the number of attendees for each for budgeting purposes.

15. Plan Template

16. Keeping the End in Mind At the End of Today’s Meeting: • One Planning Template and one Budget Worksheet with your final notes goes back with your Team. • One Planning Template and one Budget Worksheet with your final notes is given to us. Web-site -

17. YEAR 3 BUDGET

18. Budget Worksheet Keep in mind: • The work plan drives the budget • Approved work plans are funded by both federal (reimbursement) and match (costshare) resources – stay within providedparameters • Year 3 amounts (both federal and match) arethe same as Years 1 and 2 (even though NAU is again directly paying Summer Program costs in Year 3) • Year 3 Allocation / Target excludesCoordinatorand (if applicable) Assistant salary + benefits

19. Budget Worksheet When considering needs, think about: • who(besides GEAR UP Coordinators) will devote significant time to activity(ies) -- district staff? consultants? • how much time, what is the value of that time • other resources(supplies, fees, transportation) necessary to accomplish tasks • scope(how many students/families are involved, etc.)

20. Budget Worksheet Tips (see reverse side of Budget Worksheet): • Summer Program #s have been determined, program costs will be paid directly by NAU GEAR UP, budget for other related costs • Pay close attention to notes on travel costs • Be as detailed as you can be, for both federal and match (cost share) at this earlypoint in the process • At the end of the day, give one Budget Worksheet with your final notes to us

21. Budget Worksheet New for Year 3: Information Technology Request form • Demonstrates how technology purchased with GEAR UP funds is necessary to achieve GEAR UPwork plan task(s) • Must be completed for any proposed Year 3 technology purchase • Submit to Site Support Specialist no later than Friday, May 23, 2014

22. Room Assignments • 9:15 am Team Planning TG’s Sites(602-505-0003) · Yuma Union …………..……………………………………Crescent I  · Douglas ………………………………………………….…Crescent II · Casa Grande Union …………..………………………….…Crescent III · Mingus Union …………..……………………………….….Crescent IV RL’s Sites (602-999-4630) · Winslow ……………………………………………….……Canyon 1 · Holbrook ……………………………………….…………..Canyon 3 · Kingman ………………………………………….………....Crescent Ballroom A  · Colorado River Union………..……………………………...Crescent Ballroom B · Humboldt …….………………...………………...............…Crescent Ballroom C

23. Room Assignments • 11:30 amNetworking Lunch (Phoenix Patio-Garden or Phoenix B) • 12:30 pm Team Planning – continued (same rooms) • 3:00 pm Adjourn – we will not reassemble, please drop off your draft plan, budget, and event evaluation forms to us, and pick up your professional development hours certificate before you leave! Planning Meeting Website: http://tiny.cc/nauguplan3

24. Wisdom “Before beginning, plan carefully”. Cicero, Marcus T.c 106-43 BC Great Roman Orator Politician