Overview of Presentation Design Best Practices

1. Overview of Presentation Design Best Practices Created by Rick Rava Handout - Design - Presentation Best Practices.ppt

2. What is Groupware? • Technology that enables: • Teamwork • Synchronous or asynchronous communication • Working from local or remote locations • Normally includes the following technologies: • Communication / EMail • Programming / Custom Application Development • Workflow / Business Rules • Web • Security Handout - Design - Presentation Best Practices.ppt

3. What is Groupware? • Is it WebMail? • Is it AOL Instant Messenger? • Is it WebCT Discussion Forums? Handout - Design - Presentation Best Practices.ppt

4. Ask the CEO Improving a Company’s Communication Handout - Design - Presentation Best Practices.ppt

5. To Improve Teamwork & Communication Feedback Will to Used to Improve Service to Patients, Families, and Employees Why? Handout - Design - Presentation Best Practices.ppt

6. Let’s examine how the process would work without any technology! Ask The CEO Suggestion Box Manual Process Handout - Design - Presentation Best Practices.ppt

7. Questions What problems did the employee uncover? What did the CEO notice? What obstacles did the Vice President uncover? Manual Process Handout - Design - Presentation Best Practices.ppt

8. Overview How Does the Technology Solution Work? What Happens Behind the Scene Employee Sees This Handout - Design - Presentation Best Practices.ppt

9. Security How Does the Technology Solution Work? Groupware Secures Information to Authorized Personnel CEO Answers the question Employee Can Only See the Response Handout - Design - Presentation Best Practices.ppt

10. How Does it Work? The Details… Employee Posts Question Question Handout - Design - Presentation Best Practices.ppt

11. Administrative Assistant Routes the Question to the most Appropriate Sr. Staff Person How Does it Work? The Details… Question Route to Sr. Staff Handout - Design - Presentation Best Practices.ppt

12. Sr. Staff Researches Ideas & Routes to CEO How Does it Work? The Details… Question Route to Sr. Staff Sr. Staff Ideas Handout - Design - Presentation Best Practices.ppt

13. CEO Reviews & Writes Response How Does it Work? The Details… Question Route to Sr. Staff Sr. Staff Ideas CEO Response Handout - Design - Presentation Best Practices.ppt

14. Communication Manager Reviews & Posts How Does it Work? The Details… Question Route to Sr. Staff Sr. Staff Ideas CEO Response Approval Handout - Design - Presentation Best Practices.ppt

15. Employees Read Answer How Does it Work? The Details… Question Route to Sr. Staff Sr. Staff Ideas Groupware Enables Workflow That Can be Sequential or Random CEO Response Approval Answer Handout - Design - Presentation Best Practices.ppt

16. Ask The CEO Demo • Employee starts up Ask The CEO from Company Intranet Groupware Enables Web Based Solutions What is an Intranet? Handout - Design - Presentation Best Practices.ppt

17. Ask The CEO Demo Groupware Enables Customized Application Development • Employee Asks Question Joint Strategic Plan Why is the Joint Strategic Plan between GHS and the Guthrie Clinic so important? Handout - Design - Presentation Best Practices.ppt

18. What is a doc link? Ask The CEO Demo • Administrative Assistant Routes Question & Sr. Staff Person Receives Email Groupware Aids In the Processing of Work (reminders) Guthrie Notes Server Sr. Staff Member Handout - Design - Presentation Best Practices.ppt

19. Ask The CEO Demo • Sr. Staff Enters Their Ideas and Forwards it to CEO or other Sr. Staff Member Groupware Allows All Members of Sr. Staff and the CEO To Collaborate on All Posts Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: Both organizations must plan together… Reviewedby: anonymous; administrative assistant Handout - Design - Presentation Best Practices.ppt

20. Ask The CEO Demo • CEO Reviews Ideas and Creates Response & Forwards to Manager of Communications Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations Reviewedby: anonymous; administrative assistant; sr. staff member, ceo Handout - Design - Presentation Best Practices.ppt

21. Ask The CEO Demo • Manager of Communications Reviews and Posts to Intranet for Employees to View Groupware Ensures Proper Approval Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations Approved? Yes Handout - Design - Presentation Best Practices.ppt

22. What are the Results? • Improved Communication • Fast Turnaround on Questions • Elimination of Paper Bottlenecks • Accountability • More Suggestions and Improvements are Implemented to Improve Service to Patients, Customers, and Employees Besides using this solution with CEO’s, where else could this solution be applied? Handout - Design - Presentation Best Practices.ppt

23. What are the Results? • Latest Trends Statistics provided by Deb Twigg, Guthrie Web Administrator Handout - Design - Presentation Best Practices.ppt

24. Presentation Best Practices Handout - Design - Presentation Best Practices.ppt

25. Notice anything about the graphic? Ask the CEO Customized Graphics Improving a Company’s Communication Handout - Design - Presentation Best Practices.ppt

26. What is Groupware? • Is it Email? • Is it WebCT Discussion Forums? • Is it AOL Instant Messenger? Bulleted Builds Why use bulleted builds? Handout - Design - Presentation Best Practices.ppt

27. To Improve Teamwork & Communication Feedback Will to Used to Improve Service to Patients, Families, and Employees Why? Illustrative Diagram Why diagrams? Handout - Design - Presentation Best Practices.ppt

28. How Does it Work? Can you Read This? What Happens Behind the Scene Employee Sees This Color Triad What color combinations do you dislike? Handout - Design - Presentation Best Practices.ppt

29. How Does it Work? Answer the question Employee Can Only See the Response Layout Employee Can Only See the Response Inclusion Handout - Design - Presentation Best Practices.ppt

30. How Does it Work? The Details… Employees Read Answer Much less contrast and impact With the same color! Question Route to Sr. Staff Color Emphasis Sr. Staff Ideas CEO Response Approval Answer Handout - Design - Presentation Best Practices.ppt

31. How Does it Work? The Details… Sr. Staff Researches Ideas & Routes to CEO Question How is this accomplished? (slide 11) Route to Sr. Staff Sr. Staff Ideas Process Diagrams: Animation / Builds Handout - Design - Presentation Best Practices.ppt

32. Ask The CEO Demo • Manager of Communications Reviews and Posts to Intranet for Employees to View Screen Shots Almost Live! Subject: Strategic Plan Question: Why is the joint strategic plan between GHS and the Guthrie Clinic so important? Response: I am convinced, as so are the rest of our leadership, that these two organizations must work together rather than separately. It is so fundamental to our combined success that I would even say that to not do so would hurt our organizations. Handout - Design - Presentation Best Practices.ppt

33. What are the Results? Charts • Latest Trends Statistics provided by Deb Twigg, Guthrie Web Administrator Handout - Design - Presentation Best Practices.ppt

34. Summary The following lend to good presentation media design: • Contrast of color, size, layout • Progressive builds of words and graphic objects • Charts, diagrams, and illustrations • Screen captures “almost live” • Successful use of color combinations give presentations “zip” • Interaction (questions & activities) – “focus on the audience” • Message – “focus on the purpose” Handout - Design - Presentation Best Practices.ppt

35. Some Additional Items to Consider Handout - Design - Presentation Best Practices.ppt

36. Some Additional Items to Consider Handout - Design - Presentation Best Practices.ppt

37. Some Additional Items to Consider Handout - Design - Presentation Best Practices.ppt

38. Thank You! :-) Handout - Design - Presentation Best Practices.ppt