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Preservation of web resources, part II

Learn about the importance of preserving web-based resources for universities, including strategies for protecting, managing, and preserving digital assets. Discover why collaboration and selecting the right approach are key.

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Preservation of web resources, part II

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  1. Preservation of web resources, part II Ed Pinsent, ULCC

  2. Summary • What are web resources? • Why bother? • Whose job is it? • Some suggested approaches JISC PoWR workshop 27th June 2008

  3. Likelyto be included • Institutional web site, and web-based resources • Publications • Prospectuses • Corporate records - evidence of institutional activity • Digital assets of the University • Project records and project pages • e-learning objects and teaching materials • Systems for managing assessments and examinations JISC PoWR workshop 27th June 2008

  4. Likely to be excluded • Institutional repositories (DSpace, ePrints, Fedora) - already managed • Research outputs • Digital libraries • Digitised resources • Image collections • Common services (room bookings, circulations, automated student submissions) - not really worth preserving, though may need some degree of management JISC PoWR workshop 27th June 2008

  5. Why bother? • Uniqueness • Audit • Authenticity • Money • Heritage JISC PoWR workshop 27th June 2008

  6. Whose job is it? • Collaborate – don’t go it alone • Team of information professionals: • IT manager • Web master • Sys admin • Information manager • Asset manager • Records manager • Archivist JISC PoWR workshop 27th June 2008

  7. Some options • Protect web site short to medium term • Manage web site content as part of an RM programme • Preserve web sites and web resources permanently JISC PoWR workshop 27th June 2008

  8. Protect • For example, as part of digital asset management programme • Ensure continuity and longevity • Asset can be shared and repurposed • Not necessarily the same as “forever” JISC PoWR workshop 27th June 2008

  9. Manage • Within University RM programme • Web site is itself a record OR a place where records can occur • Retention and disposal programme • Legal and regulatory framework • Information-compliance • University business needs JISC PoWR workshop 27th June 2008

  10. Preserve • Archive web site • In entirety • Selectively • By snapshots • Most expensive option JISC PoWR workshop 27th June 2008

  11. Conclusion • Identify your resources • Collaborate • Choose the appropriate approach (or approaches) • You may not need to keep everything JISC PoWR workshop 27th June 2008

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