East Riding Club Accreditation Scheme - ERCAS

1. East Riding Club Accreditation Scheme - ERCAS • Partnership between ERYC Sport, Play and Arts Development Service • Supporting sports clubs to achieve a minimum standard of safeguarding and practice in sports on an annual basis • Ensuring that sports clubs have further support in terms of their voluntary status

2. ERCAS Changes to the East Riding Club Accreditation Scheme Previously 3 levels to ERCAS, Levels 1, 2, 3. Now only 2 levels : ERCAS & ERCAS Gold

3. ERCAS • Main Criteria: • Safeguarding Policy & named Child Welfare Officer • Safeguarding Training attended • Valid First aid training • Completed Risk Assessments • Insurance • Qualified Coaches • If your club already has a NGB accreditation in most cases it will • automatically allow you to become ERCAS accredited

4. ERCAS Gold • Main Criteria: • Clubs Codes of Conduct • Volunteer Policy & Club Volunteer Co-ordinator • All coaches to have valid safeguarding training • Child Welfare Officer training undertaken • Publicity of Child Welfare information to club members • Minimum 1 level 2 coach • All coaches to have valid first aid training • Minimum 1 person to have attended equity in your • coaching t & coaching disabled performers training • Minimum 1 person to have attended equity in your • coaching training • School Club Links • Minimum of 2 years club development plan • Club communication methods to all members

5. ERCAS Benefits of being ERCAS accredited • Authorised use of East Riding schools and leisure facilities • Access to East Riding Sport, Play and Arts Development Service grants • Localised FREE training • Newsletters and e-bulletins • Access to a range of free Networking Events • Funding advice and support • 20% discount on all Bishop Sports & Leisure branded items as indicated • in their catalogue • ABOVE ALL YOU ARE DOING YOUR BEST TO ENSURE YOU ARE A • SAFE PLACE FOR CHILDREN, YOUNG PEOPLE AND YOUR • VOLUNTEERS

6. ERCAS If you want support in achieving ERCAS or ERCAS Gold contact Paul Hamlett on 01482 871077 or e-mail paul@ervas.org.uk

7. Child Welfare Officer Support • New booklet to support the role of the Child Welfare Officer – highlights the responsibilities within the club setting and useful contacts/information within East Riding • Information sessions via Club Forums in East Riding – 3rd Tuesday of the month in different localities, starting in March 2012 Contact Paul Hamlett on 01482 871077 or e-mail paul@ervas.org.uk

8. CRIMINAL RECORD BUREAU (CRB) UPDATE

9. Legislation governing CRB • Rehabilitation of Offenders Act 1974 • Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 • Police Act Part V 1997 • Safeguarding Vulnerable Groups Act 2006 • Data Protection Act 1998 • Police Act 1997 (Criminal Records) (Registration) Regulations 2006

10. What is an “Exempted” Question? For CRB purposes – if a position involves working with children and/or vulnerable adults, the “employer” has the right to ask an individual to reveal their full details of both spent and unspent convictions because of the nature of the work they will be undertaking. What the employer is asking is an “exempted question” meaning that the position is exempt from the Rehabilitation of Offenders Act 1974 and all such details must be revealed. Basically it is the right for an employer to submit a CRB check.

11. Eligible Checks 1. Anybody working with children and/or vulnerable adults in a regulated activity (e.g. teaching, training, care, supervision, advice, treatment or transport.) on a frequent, intensive and/or overnight basis. 2. Other prescribed positions e.g. Gaming licence. Professions, offices, employments, work and occupations as listed in the Exceptions Order to the Rehabilitation of Offenders Act e.g. solicitor, security guard Police National Computer (PNC) PNC, ISA Barred Lists, Police Force Information

12. What is a Regulated Activity? Regulated Activity is a statutory term used to describe working or volunteering with children or vulnerable adults. It covers any work, whether paid or unpaid, which is carried out on a frequent, intensive or overnight basis but does not include family or personal arrangements.

13. Definition of a Regulated Activity Or is a specified role– includes fostering and “defined office holders”. No distinction is made between paid and voluntary work. 13

14. A .…of a specified nature • Teaching • Training • Supervision • Advice • Treatment • Transport

15. B ….in a specified place • Schools (provision of full-time education to under 18’s) • Pupil referral units • Childcare premises (including nurseries) • Residential children’s care homes • Children’s hospitals • Children’s detention centres • Children’s centres in England • Adult care homes

16. C ….frequently, intensively and/or overnight • Once a week for most services, but once a month or more for health and social care services involving personal care • Takes place on 4 days in one month or more • Overnight between 2am - 6am

17. D ….gives that person The opportunity, in consequence of anything he is permitted or required to do in connection with the activity, to have contact with Children The opportunity, in consequence of anything he is permitted or required to do in connection with the activity, to have contact with Vulnerable Adults 17

18. Roles that are ‘Regulated Activities’ • Teachers • Childcare workers • Nurses and GP’s • All staff in schools • Care workers • Some Charity Trustees • Many sports coaches • All staff in children’s hospitals • Sunday school teachers • Prison officers • Children’s Chatroom Moderators • Opticians, Dentists

19. Criminal Records Review A series of recommendations made & published on 11th February 2011 by Sunita Mason entitled “A Commonsense Approach”. 2. There will be no ISA-registration and no on-going monitoring. Employers will have a duty to check that individuals who apply to work in the newly defined scope of Regulated Activity are not barred from working with children or vulnerable adults. 3. A number of the changes will require legislation and go through the parliamentary process – the timescales are yet to be determined and the CRB will communicate these via the usual channels.

20. Criminal Records Review“A Common Sense Approach" Key Elements As a result of the review • Regulated Activity will be scaled back to common sense levels • Portability of CRB checks will be improved • Applicants will be able to consent to a new process to continually update their check and employers will be able to check the validity online. • CRB certificates will be to the applicant only, giving them an opportunity to make representations against the information released before making it available to the employer

21. Criminal Records Review Key Elements continued A method will be developed to filter out older and minor convictions so that they are no longer revealed on a CRB check Improvements will be made to the relevancy test for Police Intelligence and if released this will be printed on the CRB certificate “Additional” police information will be abolished (the “brown” envelope)

22. Criminal Records Review Key Elements continued Penalties & sanctions are rigorously enforced where employers knowingly make unlawful criminal records check applications Basic CRB checks will be offered by the CRB Comprehensive and easily understood guidance is developed and published to fully explain criminal records and employment checking regime Additionally the functions of the ISA and CRB may be brought together under one new organisation, following the necessary legislation being put in place to support the change.

23. Website Information Towards the end of 2010 Cabinet Office Ministers announced the Government’s intention to reduce the number of websites needed across Government, to provide further cost savings and a central source of information for different audiences. As a result, there was a requirement for all content contained on the CRB website to migrate to three different Government portal sites from 31 March 2011. CRB website content has moved to three different Government portal sites:

24. Website Information www.homeoffice.gov.uk/crb Provides corporate information for particular interest groups and partners.

25. Website Information www.directgov.uk/crb For CRB applicants and will provide information on how to apply, why a CRB check is required and other guidance.

26. Website Information www.businesslink.gov.uk/crb For registered bodies and other associated organisations using the CRB service.