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Tempting Templates

Tempting Templates. Final Project Presentation. Project Purpose. Prof. Schwalbe is writing the 3 rd edition of Information Technology Project Management She is adding a new appendix that will reference various templates available for project managers to use. Objectives

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Tempting Templates

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  1. Tempting Templates Final Project Presentation

  2. Project Purpose • Prof. Schwalbe is writing the 3rd edition of Information Technology Project Management • She is adding a new appendix that will reference various templates available for project managers to use. Objectives • Search for project management templates from the Internet and/or literature. • Provide an organized list of templates grouped by web site, process group, and knowledge area. • Provide a qualitative evaluation of web sites. • Provide recommendations for the list of templates to be included in the appendix. Tempting Templates - Final Report

  3. Research ActivitiesThree Phase Approach • Search for Web Sites • Team members assigned different search engines • Obtain a list of web sites that provide (free) project management templates • Organize the list by number and cost of templates found • Gather Template Information • Team members assigned different web sites • Collect detailed information on each free template • Organize the list of templates by web site, process group and knowledge area • Adjust the plan to meet sponsor’s needs • Present results and receive feedback from sponsor. • Adjust the plan to meet sponsor’s needs. Tempting Templates - Final Report

  4. Template Distribution by Process Group and Knowledge Area Tempting Templates - Final Report

  5. Additional Templates Not Used In The Author First Draft Tempting Templates - Final Report

  6. Top Ten Web Sites Tempting Templates - Final Report

  7. Project Success • Project success as defined in our scope statement: • “The project will be deemed successful if the project is completed by 4/29/03, the PM Template Report is delivered to Kathy Schwalbe and some of the report content is included in the 3rd edition of her book.” • Sponsor feedback: • “I think your team did a great job on the project. The results of your research will be used by a lot of people. My reviewers really liked the new appendix with the templates.” • Objectives were attained, the project was a success! Tempting Templates - Final Report

  8. Milestones Tempting Templates - Final Report

  9. Project Management Tools • MS Project • Used for Time, Cost, Scope, Human Resource management. • Very helpful tool. Allowed us to be effective team members. Has more functionality than required for a project of this size. • Communications • Web page, E-mail, Instant Messenger, Teleconferencing • Effective communication tools for our virtual team. Tempting Templates - Final Report

  10. Earned Value Analysis(chart on next page) • Saved project baseline at beginning of project. • Assumed $30/hour labor rate for all team members. • Earned value chart shows us on-time and slightly over-budget. • Our mid-semester review showed us going over-budget. We adjusted by refining the original project scope and by using free slack built into the original schedule. Tempting Templates - Final Report

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  12. What Went Right? • Spent a lot of time in the planning phase • Spent time, as a team, with the sponsor clarifying the charter • Productive team working sessions to create an effective WBS • Tasks balanced among team members. Tasks matched to team members with appropriate skills. • Very high levels of ownership and schedule integrity. • The work was meaningful. Project topic applied directly to the course content. • Schedule was able to accommodate a mid-course redirection in activities. Tempting Templates - Final Report

  13. What Went Wrong? • Communicating with each other was sometimes difficult because we couldn’t easily find a common meeting time/place. • The amount of work was underestimated. Tempting Templates - Final Report

  14. Team Member’s Photos Tempting Templates - Final Report

  15. Team Responsibilities Tempting Templates - Final Report

  16. What Did the Team Learn? • We learned a lot about project management and templates. • Gained appreciation of the wide use of project management techniques in various industries. • Gained experience how to do a general web research project. • Learned about advanced features of MS Project • Earned Value • HTML output, reports • Learned about virtual teams from both the project team and the content report. Tempting Templates - Final Report

  17. Website • http://webpages.charter.net/hafox/pm/ • Updated with current project information Tempting Templates - Final Report

  18. Web site screen shot Tempting Templates - Final Report

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