A Primer for Promotion 2013-2014

1. A Primer for Promotion2013-2014 Jess W Everett Chair, All-University Senate Promotion Committee everett@rowan.edu (Adapted from presentation of Barbara Bole Williams)

2. Promotion MOA • Read it! • www.rowan.edu/president/senate/committees/index.cfm?id=29

3. 2013-2014 Schedule (Senate MOA for Official) • Oct 15 - Intent to Apply form • Nov 1 - Department Committees • Nov 1 - External Evaluator Names • Department & Dean • Dec 1 - College Committees • Jan 15 - External Evaluator Assessments • Jan 15 - Submit Application to Department (Committee) Chair • Feb 1 - Department Committee Done • March 1 - College Committee Done • Feb 28 - One copy to Senate • April 1 – Senate Committee & Deans Done • May 1 - Provost Done • June 1 - President Done • June - Trustees Done

4. Promotion - proficiency in • Teaching Effectiveness • Scholarly and Creative Activity • Contribution to University Community • Contribution to Wider & Professional Community • Defined in MOA Appendix A • Also refer to department/college Promotion document

5. Your application • Describes your experiences as a teacher, scholar, & professional • Makes compelling argument for what you do • Clearly shows how you met benchmarks

6. Applicant • Write letter to Department chair • Sign intention to apply form (Office of Provost) • Complete promotion application • MOA Appendix • Candidates for full professor Only • Provide names of 2 external evaluators to Department & Dean • CV for each evaluator • Exception: College of Engineering: Associate too!

7. Applicant • Develop portfolio organized according to promotion checklist • Portfolio contents • MOA 5.2 • Checklist • MOA Appendix G • Seven (7) copies • MOA 5.34411

8. Department Responsibilities (5.3) • Department Purpose Statement • Promotion Standards Balance (Weight) • Teaching Effectiveness • Scholarship and Creative Activity • Contribution to University Community • Contribution to Wider & Professional Community • Schedule for evaluation • Review standards and procedures periodically • Approved by College Deans and Provost

9. Department Responsibilities (Cont.) • Faculty evaluation • Plans, standards, criteria, procedures • New faculty orientation • In-House Costs • Optional Development Plans

10. Department Responsibilities (Cont.) • Department Promotion Committee schedules interview with applicant to review portfolio • DPC evaluate portfolio and vote • Point system optional • DPC decides FAVORABLE • DPC inform applicant and forward written report to College Promotion Committee (CPC) • Candidate  7 copies of portfolio (w/ DPC report & candidate response)to chair of College Promotion Committee • Candidate  Supplementary materials (optional) – 1 copy

11. Department Responsibilities (Cont.) • DPC decides UNFAVORABLE • Written explanation provided, including how candidate does not meet the criteria • At request of candidate, meeting scheduled to discuss • Applicant can withdraw application or ask to have materials forwarded to CPC • See MOA 5.344 for details

12. College Promotion Committee • Composition and election of CPC • Senate Promotion Committee runs elections for most CPC s • Role of CPC • Review DPC recommendation and evaluate applicant’s qualification • Conduct interview with applicant • Vote on applicant’s request for promotion • Forward recommendation (Chair of DPC) • College Dean • University Senate Promotion Committee (USPC)

13. College Promotion Committee (Cont.) • Chair CPC  1 copy to SPC • Unless Candidate requests review by UPC (6 copies) • Chair CPC 1 copy to Dean w/ supplemental • Chair SPC  1 copy to Provost Exceptions: • Mixed • Chair CPC  6 copies to UPC for review (automatic) • Unfavorable (Unanimous or mixed) • Candidate may withdraw, no copies sent

14. College Dean • Review DPC & CPC recommendations, rationales and Applicant portfolio • Meet with applicant • Forward recommendation to candidate, DPC & CPC • If Negative, applicant may • Withdraw from further consideration, or • Appeal negative recommendation by advancing application to Provost • Positive recommendation • Automatic advance to Provost

15. University Senate Promotion Committee • Members from each College • Chair elected by Senate • Conduct and supervise election of College Committees • Receive, retain and review all applicants who received negative recommendations or mixed votes and/or who request a review • Determine whether procedures were followed by previous committees • Certify to provost that procedures followed • Forward portfolios to Provost

16. Administration • Provost and President is “largely procedural”, but can (and do) conduct substantive reviews • Provost review portfolios and makes recommendations to President • Copies of recommendations provided to the candidate • If not recommended , candidate may • withdraw • request materials forwarded to President for further consideration • President considers Provost recommendation and informs candidate of his/her decision • Candidates or chairs of any promotion committee can request meeting

17. Board of Trustees • Recommendations considered by BOT at June meeting • Promotion takes effect following September

18. Tips for Departments • Guidance in early years to support Candidate’s development • Thorough, honest, direct review to Candidate • Give Candidate things to think about, reflect upon, and grow from (things Candidate can write about) • Suggestion improvements & give constructive criticism • Peer observations, • use department criteria (not just 1-pg summary)

19. Sample Criteria for Peer Observation • Good organization of subject matter • Appropriate pacing • Adherence to departmental syllabi & policies • Effective communication • Knowledge and enthusiasm for subject matter & teaching • Positive attitudes toward students • Fairness in examinations and grading • Flexibility in approaches to teaching • Appropriate student learning outcomes

20. Criteria for Promotion • University-wide Criteria: Defined by the collective bargaining agreement and summarized at both the Provost’s and Senate’s websites: • www.rowan.edu/provost/aft/ • www.rowan.edu/president/senate/ • Departmental Criteria: Each Department approves promotion criteria, interpreting common university criteria in own department • Due dates: See MOA

21. Contents of a Folder (see Promotion MOA) • Complete Checklist with page numbers • Departmental info • Terminal degree • Departmental interpretation and weighting of evaluation criteria • Role of Dept Chair • RU personnel resume (basic vita) • Candidate’s self-assessment of professional performance • Plans for future professional growth • Student evaluations and peer observations, and candidate’s responses

22. Contents of a Folder (see Promotion MOA) • Assessment of teaching effectiveness • Evaluation letter from approved External Evaluator • Full Professor only! • Departmental evaluation of Prof Performance • Committee recommendation • Numerical vote • Names & signatures of committee members and chair • Copy of recent evaluation of Dept Committee, University Senate Committee, Dean, Provost and President • Supplemental folder (optional)

23. Frequent Concerns • Sloppiness, lack of organization, missing page numbers • Show pride in work • Poor Candidate reflection • Poor Candidate response to student evaluations and peer observations • Provide thorough self-reflection &explanations • Missing signatures and/or dates • Missing copies of evaluations from previous review cycles • Include recent reviews at back of current folder and others in Supplemental Folder

24. DOUBLE CHECK FOLDER • MOA checklist • Initialed by DPC Chair • Consecutive page numbers • Self-appraisal signed and dated by Candidate • Student evals signed and dated by Administrator or DPC Chair • Peer observations signed and dated by Observer and Candidate • Dept Eval signed and dated by all DPC members and Candidate

25. Tips for Candidates • Print Double-Sided • Check and double-check file organization • Have proof-reader check spelling and grammar • If inserting pages at the last minute, use letters with numbers (14, 14A, 15, etc) • Use tabs to divide sections of folder • Make sure all pages of Original Folder are copied

26. Tips for Candidates (cont.) • Carefully read MOA and checklist • Know your Department guidelines • Make a strong case • prove deserving of financial commitment from university • show pride in work • Keep and include all evaluations and letters from DPC, USPC, Dean, Provost, and President • Keep and include student evaluations and peer observations

27. Tips for Candidates (cont.) T&R • Thorough self-reflection, explanation, and documentation of work and growth in all 4 areas • If planning to use your T&R folder also for Promotion in the year you apply for tenure (Year 5), state such in your T&R folder and follow the guidelines for each of the four areas in the Promotion Memorandum of Agreement • T&R and Promotion are two separate processes, but you may use the same application folder (beginning AY 2009-10) Prom.

28. Modification from T&R to Promotion Keyed to Checklist • Same information, different organization • Table of Contents will differ • Be sure to follow the respective Checklists • Update information between T&R folio due date and Promotion folio due date

29. Tips for Candidates (cont.) • Consider providing a 2-5 page “executive summary” of highlights of accomplishments (esp since most recent previous review) at front of folder • Do not leave anything open for questioning by multiple reviewers outside your Department • Respond to any and all issues raised in review letters from most recent previous review cycle • Clearly indicate dates of accomplishments • Do not double count

30. Tips for Candidates (cont.) • Clearly describe accomplishments • Authorship • List authors / principle investigators in order of article or proposal • Journal articles, chapters or books • What was your role? • How good is the Journal or Publisher? • Why is it a good article, chapter or book? • Conference articles • In the proceedings? • Acceptance based on abstract or paper? • Grants • Include: Principle Investigators, Title, Funding Agency, $ amount, Years & Status • Status – Pending, Declined, Funded

31. Tips for Candidates (cont.) • Include blank student evaluation form in folder • include questions that students responded to so student feedback can be interpreted by reviewers outside your Department • Explain the scoring of the student evaluations • Range (0-4 ? 1-5?) • Value (5=poor? 5=excellent?) • Create table summarizing student evals with dates and classes by semester

32. Tips for Candidates (cont.) • Put supporting material in Supplemental File • Table of Contents • Tabs • Page numbers • Include any evaluations not in the Promotion folder in Supplemental File

33. Where to go for help • Department Promotion Committee members • Faculty Center • Director: Deb Martin • martind@rowan.edu • 3rd Floor James Hall • Mentoring • Sample documents • Organization • Teaching tips

34. Where to go for help (cont.) • Senate website • Faculty Promotion MOA &tips available for download • www.rowan.edu/president/senate/ • Check website for Promotion tips and documents • Provost website - http://www.rowan.edu/provost/aft/ • Chair of Senate Promotion Cmte: • Jess Everett (everett@rowan.edu)