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Digital Library in Finland

Digital Library in Finland. Markku Laitinen The 2 nd Nordic & Baltic Meeting in Library Statistics Tallinn, 24 th Nov 2005. Finland as an Information Society. Developing Finland as an Information Society Strategies by various ministries

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Digital Library in Finland

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  1. Digital Library in Finland Markku Laitinen The 2nd Nordic & Baltic Meeting in Library Statistics Tallinn, 24th Nov 2005

  2. Finland as an Information Society Developing Finland as an Information Society • Strategies by various ministries • Education, Training and Research in the Information Society (1995-1999; 2000-2004) • The Information Society Program (1995-1999) • Developing infrastructure (academic network, FUNET = the Finnish University and Research Network)  80+ research organizations ~300,000 users • CSC, the Finnish IT centre for science • Infrastructure is not enough – content is required • Content is not enough – easy access is required • e-learning – the virtual university & polytechnic, distance learning, video conferencing • Digital library services • Teaching and research

  3. Finland as an Information Society Developing Finland as an Information Society • 20 + 1 university-level institutions of higher education • 10 multidisciplinary universities • 6 specialized schools / universities • 4 art academies  Governed by Ministry of Education • The National Defense College • Governed by Ministry of Defense • 29 + 1 polytechnics • Most of them multidisciplinary institutions • Maintained by municipalities or municipal federations  Governed by Ministry of Education • The Police College of Finland  Governed by Ministry of Defense • Government funded research institutes  various ministries

  4. Finland as an Information Society Developing Finland as an Information Society • 21 provincial libraries • Public libraries in municipalities Common integrated library system since the 1990s • The first was called VTLS (Virginian Tech Library System) • University libraries • Today: Voyager • All university and polytechnic libraries

  5. Digital Library Steering System • 1. Consortia • 1.1. Linnea2 • 1.2. FinELib • 1.3. AMKIT consortium (the consortium for cooperation of the polytechnics libraries) • 2. Governing bodies of the library sectors • 3. The present control system of the software of the digital library • 3.1. Linnea2 library system • 3.2. Library system of the AMKIT consortium • 3.3. Portal • 3.4. DOMS (Digital Object Management System) • 3.5. Model of the Steering System • 3.6. The common organs and working groups coordinating and developing services • 4. Advantages of the new steering system

  6. Digital Library Steering System • 1. Consortia • 1.1. Linnea2 • Members: • Universities (20), National Repository Library, The Library of Parliament, Library of Statistics • Functions: • Maintenance & development of the library system • Regulations of the Linnea2 consortium Linnea2 consortium agreement • 1.2. FinELib • Members: • Universities (20), polytechnics (31), public libraries (21), research institutions (35) • Functions: • acquisition of the e-material to the FinELib consortium, follow-up of the use of materials and facilitation of the use (= Nelli portal = National Electronic Library Interface). • The FinELib consortium has operating principles and service agreements from the acquisition of the network material and from the portal services. Steering mechanism. On separate groups its own rules. • Future: New members probably join the Linnea2 and FinELib consortia from the public sector and from the memory organizations.

  7. Digital Library Steering System • 1.3. AMKIT consortium (the consortium for cooperation of the polytechnics libraries) • Members: • polytechnics (29) • Functions: • To coordinate the cooperation of polytechnic libraries • Consortium agreement for cooperation of the libraries of polytechnics. Operating principles have been specified in the agreement

  8. Digital Library Steering System • 2. Governing bodies of the library sectors • Council and working committee of university libraries • regulations • General assembly of the AMKIT consortium and executive group of the consortium • operating principles specified in the consortium agreement • Council and working committee of special libraries • regulations under construction • Council and working committee of the public libraries • regulations

  9. Digital Library Steering System • 3. The present control system of the software of the digital library • 3.1. Linnea2 library system • Funding: • universities/libraries • Members: • Universities (20), National Repository Library, The Library of Parliament, Library of Statistics • There will be new members • Ownership: • The consortium owns a common server environment • Decision-making: • The members of the consortium • Common governing bodies of the consortium: general assembly and steering group • The members of the consortium have authorized National Library to co-ordinate operation

  10. Digital Library Steering System • 3.2. Library system of the AMKIT consortium • Funding: • Ministry of Education (70%) at developing stage • Polytechnics / libraries at stage of production • Members: • Polytechnics (29) • Ownership: • The consortium owns a common server environment • Decision-making: • The members of the consortium • General assembly and management group of the consortium

  11. Digital Library Steering System • 3.3. Portal • Funding: • Universities • centralized financing to the universities for FinELib materials from the ministry of education • Polytechnics • To polytechnics at developing stage (more than 70%) from the ministry of education • Financing of the stage of production still unclear • Public libraries • At developing stage and at stage of production from the ministry of education • Members: • Universities 2003- • Polytechnics 2005- • Public libraries 2004- • Ownership: • The National Library owns the server environment • The National Library offers service • Decision-making: • FinELib steering group • The National Library

  12. Digital Library Steering System • 3.4. DOMS (Digital Object Management System) • Funding: • The National Library • Libraries • Ownership: • The National Library owns the server environment • The National Library offers service • Members: • The University of Helsinki, The University of Art and Design Helsinki, Lappeenranta University of Technology, The University of Jyväskylä • Decision-making: • The National Library

  13. Model of the Steering System • FinELib steering group 2004-2006 • Working groups • technical • contact persons Portal UNIVERSITIES • General assembly • Steering group • Members of the consortium POLYTECHNICS • General assembly of the AMKIT consortium • Management group A COMMON CONSORTIUM? 1 2 Document archives Library system • The National Library • A working group at initialization • Working groups: universities & polytechnics in cooperation • acquisition • inter-library lending • lending • cataloguing • OPAC • system

  14. Digital Library Steering System • 3.6. The common organs and working groups coordinating and developing services GROUP FOR NETWORK SERVICES • Formation of the group: • Appointed by the board of the National Library • Functions of the group for network services: • Developing of networked services and compilation of strategies • Evaluation of the impact and effectiveness of services • Anticipating new services • Verifying compatibility of softwares • Compiling initiatives & proposals for action to the financiers (Ministry of Education, libraries other quarters) • Members: • Representatives from the universities, polytechnics, research institutions and the public libraries • CSC (the Finnish IT centre for science), the National Library, Ministry of Education • Coordinators / specialists of digital library soft wares • Users • Other quarters of importance • Role: • Consultative organ • Regulations: • Will be drawn up after the principle discussion

  15. Digital Library Steering System SPECIALIST GROUPS • 1. Hardware group • 2. Software and standardization group • 3. Statistics / evaluation group Formation of the groups: • Appointed by the National Library. The governing bodies of the sectors and other partners in cooperation can present their experts as members. Purpose to collect the top experts of each sector in the groups Functions of the groups: • To prepare and to report to the network service group, to the libraries and consortia • Tasks related to hardware and developing of them • Developing of the compatibility of software and follow-up of new services • Developing of the evaluation of the effectiveness of the library activity by developing compilation of statistics • Standardization Members of the groups: • Representatives from the universities, polytechnics, research institutions and the public libraries • CSC (the Finnish IT centre for science), The National Library • Coordinators / specialists of the developing of the software of the digital library • Other quarters of importance

  16. Digital Library Steering System • 4. Advantages of the new steering system • Developing of the services of the digital library as one wholeness more effectively • Promotion of the strategic cooperation of the actors of the field and deepening and efficient utilizing of the expertise of the network • Utilizing of standardization and standards becomes more effective • Expansion of the existing groups so that the overlapping groups will be avoided and the saving of the working hours will be reached • Linnea2 hardware groups and software groups are extended and the groups which coordinate three common software are formed, and which are appointed by the National Library. The mandate of the groups also includes the promotion of the standardization of our field for the applications of the digital library are established • Former Linnea2 statistics group replaced by a new statistics group which examines the evaluation of the effectiveness of library services and compilation of statistics • System groups common to universities and to polytechnics

  17. Transition to Digital Library in Finland(and some international comparison, too…) Markku Laitinen The 2nd Nordic & Baltic Meeting in Library Statistics Tallinn, 24th Nov 2005

  18. Assessing impact • Three levels: • Impact of FinELib • Impact of the library in its frame organization • Impact of libraries in the society (social significance of libraries)

  19. Assessing impact • Impact of FinELib • E.g. Impact of digitalization: • electronic material / printed material • inter-library loans • local loans • information retrievals: made by library / made by clientele • library visits

  20. Assessing impact • Impact of Library in its frame organization • e.g. activities in proportion to target population • Library visits / target population (own student and staff) • Electronic services' number of contacts / target population • Loans / target population • Target population’s active borrowers / all active borrowers % • Purchased monographs / target population • Incoming periodicals / target population • Electronic periodicals / target population • Library staff (working years) / target population (x 1000) • Library reading and working places as well as workstations / own student (x 1000) • Seats per Capita (population to be served) (x 1000) • Library total costs / frame organization's total costs % • Library total costs (in Euros) / target population • These aren’t only indicators of effectiveness

  21. Assessing impact • Impact of libraries in the society (social significance of libraries) • Target population’s active borrowers / all active borrowers % • An implicit indication of number of clients from outside of the target population • We need better and more indicators

  22. Time series 1: Share of FinELib consortium materials of acquisitions Share of FinELib consortium materials - total acquisitions - periodicals (all e-journals) - share of e-material of all acquisitions - share of e-material of acquisitions of networked materials

  23. Time series 2: Trend of information retrievals and lending - information retrieval, assignments - inter-library loans - local loans - number of data retrievals made by the clients - viewed records (e-journals)

  24. Time series 3: Library materials costs in proportion to target population - Library materials costs in proportion to target population

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