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Registration: Total Solutions

Registration: Total Solutions. Tried & Tested modules Ready from day 1 Can be deployed from pre-conference – early bird registration onwards Web based – can be accessed from anywhere with an internet access No hosting hassles Data storage facility available in yearly slabs

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Registration: Total Solutions

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  1. Registration: Total Solutions • Tried & Tested modules • Ready from day 1 • Can be deployed from pre-conference – early bird registration onwards • Web based – can be accessed from anywhere with an internet access • No hosting hassles • Data storage facility available in yearly slabs • Easy add-on modules for flawless integration and enhanced functionality

  2. Registration: Total Solutions • Web Site Designing & Maintenance • Integrated Net Based Registration • Online/Offline Registration • Payment Gateway Management & Integration • Designing/Printing Delegate Badges • Registration Database Management • Distributable’s Inventory Management • Selective Mailing & Label Printing • Periodical Reports & Updates • Correspondence Monitoring • Venue Counter Management • Automated delegate movement monitoring • Seminar Scheduler • Abstract submission management • Online/Offline Election Management • Certificate Printing • Accommodation Management • Tour Itinerary Management • Visitor’s Book

  3. Registration – Track Record • 1999 - DARSHAN • 2000 - ANCIPS • 2002 - CARDIOCON • 2005 - CTCON • 2005 - CTO • 2006 - KERALA TRAVEL MART • 2006 - CTO • 2006 - BAI NATCON • 2007 – PETROSAFE • 2008 - KERALA TRAVEL MART • 2008 – FLOTECH G • 2008 - APICON • 2009 - NAPCON • 2009 - CSI • 2010 – RSSDI • 2011 - KENTCON • 2011 - ASICON • 2012 – ANCIPS • 2012 – NIC Kochi 2012 • 2012 – EMERGING KERALA • 2012 – KERALA TRAVEL MART • 2012 - TiECON 2012 • 2012 – KOCHI-MUZARIS BIENNALE • 2013 – AAPIGHS

  4. Registration – Upcoming • 2013 – INZITE 2013 • 2014 – KTM • 2016 – KTM

  5. DMS - Web Site • Web site designing • Web Page Hosting • Content Management • Online Registration • Delegate Registration • Accommodation • Tour Itinerary • Payment Gateway Management & Integration • Automatic e-mail notifications • Integration with DMS

  6. DMS – Pre Registration • Registration details Database • Query based on many parameters • Selective mailing & label printing • Periodical Reports • Updates to other services • Training of Secretarial staff

  7. DMS - Registration - Pre event • Preparation of badges • Installation of software & data at the venue • Training of counter staff at the venue • Setting up delegate monitoring systems • Supervision of counter layout & networking • Sever Management & Backup systems

  8. DMS - Registration – On Site • Information Query • Online alerts of all delegates including outstanding dues at the registration counter • Spot Registration • Automated attendance monitoring • Certificate Printing

  9. DMS – Seminar Scheduler • Schedule Seminars across Dates, Halls & Time • Shuffle Dates, Halls & time with ease • Web based – easy collaborative inputs • Comprehensive Reports • List of Speakers • List of Panellists • Date, Hall time wise reports • Automatic E-Mails to all Speakers & Panellists • Export directly to EXCEL-Web & Brochure inputs made easy

  10. DMS – Abstract Submission Management • Submissions restricted to registered delegates • Provision to make topic lists by the committee • Provision to upload Abstract précis for review • Provision for the review board to accept/reject submissions online • Automatic emails to Presenters

  11. CME Attendance Monitoring System • Embedded RF ID tags on badges • Unrestrained, unobtrusive monitoring • Check-in check-out method • Attendance as well as hours spend • Certificate based on attendance or hours • Comprehensive reports

  12. DMS – Exhibition Stall Allocation • Graphic Layout of the exhibition area • Matrix of stalls colour coded as; • Available • Booked • Open for bidding • Sold • Specification of stall on click • Occupants details on click • Temporary blocking of a stall for booking • Negotiation mail to the organizers • Comprehensive Reports

  13. DMS - Accommodation • Hotel/Room inventory management • Delegate room reservation system online • Delegate room allotment offline • Room Reservation • Paperless Invoice, Receipt & Voucher • SMS & Email alerts • Comprehensive Reports • Accounting Reports • Airport Pick up/Drop • Daily Pickup • Placard Printing for drivers

  14. DMS – Tour Itinerary • Tour Package management • Delegate tour selection - online • Delegate tour planning - offline • Invoice, Receipt, Voucher & Itinerary • eTicket uploading • Comprehensive Reports • Accounting Reports • Pick up/Drop • Time Schedules

  15. DMS – Visitor’s Book • Installed on the Exhibitor’s PC • Full details of visitors to the stall with just the registration no. • Customized thanks & acknowledgement email to visitors • Follow-up emails for pre-fixed periods • Visitors details in EXCEL format • Comprehensive Reports • Daily analysis • Staff wise reports • Meeting priority-wise reports

  16. DMS – Budgeting & Accounting • Budget Monitoring • Bar Coded Receipts through email/regular mail • Separate Receipt books for separate activities • Easy cheque/DD deposit statements • Bank Reconciliation • Automatic Accounting alerts at registration counter • Spot Registration accounting • Comprehensive Reports • Summary Reports • Detail Reports • Statistical Reports

  17. DMS – Distributable’s Inventory Management • Central store stock management • Sub-stock management • Multiple Materials Management • Minimum level alerts • Stock transfers • Distribution management • Comprehensive Reports • Summary Reports • Detail Reports • Statistical Reports

  18. DMS – Bulk e-mail • Periodic e-mail to general category from a central database • Category based e-mails to registrants • Organizing Committee Members • Faculty • Delegates • Comprehensive Reports • Mails sent • Mails bounced • Mails read

  19. DMS – SMS • Periodic SMS to all categories from central database • Category based SMS to registrants • Pre-event SMS alerts to registrants • Activity alerts to registrants during the conference • Comprehensive Reports

  20. DMS – Mobile Phone Integration • Periodic Program Updates • Integration with web site • Banquet Highlights • Places to visit • Miscellaneous alerts Available on Android & IPhones as APPS Or On all mobiles as mobile web

  21. DMS - Correspondence monitoring • All correspondence with a delegate available in colour coded, chronological order with all relevant details, at the help desk. • Copy of correspondence uploaded as PDFs

  22. Online/Offline Election Management Online Options • Secure login – Verified thru email/SMS • User definable categories • Multi Lingual Instructions • No void votes • Double confirmation • Results of all categories instantly available to coordinator • Reports on screen & print

  23. Online/Offline Election Management On-site Options • Voter verification thru Barcode • User definable categories • Touch Screen voting (Optional ) • Multi Lingual Instructions • No void votes • Double confirmation • Results of all categories instantly available to coordinator • Reports on screen & print

  24. DMS - Registration – On Site Monitoring options • Bar code embedded badges • QR Code embedded badges • Smart card embedded badges • RF Code embedded badges • Biometric monitoring

  25. DMS - Registration – On Site Any category of delegate…. Any counter!

  26. DMS - Registration – On Site Delegate movement monitoring • Installed at all monitoring & distribution points • No coupons necessary • Points of monitoring • Delegate Registration • Delegate Kit Issue • Lunch & Dinner • Or any other place that require delegate monitoring • Delegates can come to any counter • Separate counter (If needed) • Faculty • Past Office bearers • Present Organizing committee members • Other VIPs • Spot Registration counters • Help Desks • Certificate Printing Counters

  27. DMS - Registration – On Site Delegate Kits • Separate Counter for delegate kits or gifts adjacent to registration counters. • Can be collected at any time by showing the badge. • No duplication.

  28. DMS - Registration – On Site Lunch/Dinner/any activity • Easy walkthrough with minimum delay. • No duplication. • Audio/Visual alerts • Allow • Duplicate • Blocked • On-line count of delegates being monitored • Separate summary report for every activity.

  29. DMS - Registration – On Site Seminars & Scientific Sessions • Easy walkthrough with no delay. • Log-in & Log-out monitoring • Comprehensive reports

  30. DMS – Certificate Printing • Variable credit hours • Restricted to attendees • Offline & Online • Hard or Soft Copy • Comprehensive reports

  31. DMS - Registration – On Site Counters Special Computer Assisted Help Desk for all enquiries !

  32. DMS - Registration – On Site Registration Counters will be ready & open… The day prior to the Conference!

  33. Registration: Total Solutions – A Summary • Tried & Tested modules • Ready from day 1 • Can be deployed from pre-conference – early bird registration onwards • Web based – can be accessed from anywhere with an internet access • No hosting hassles • Data storage facility available in yearly slabs • Easy add-on modules for flawless integration and enhanced functionality

  34. Who benefits from DMS? • Organizing committee members • Faculty • Delegates

  35. Let us work together… And make Conferences Better than ever!

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