1 / 53

IFOA

IFOA. SCO Systems and Processes Update - July 2008. Statewide Accounting System. Cash Receipts. For those agencies that make their deposits with the Treasurer’s Office or receive transfers directly by the STO (Sweep accounts remain the same as they currently are) Cash Receipts

higham
Download Presentation

IFOA

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. IFOA SCO Systems and Processes Update - July 2008

  2. Statewide Accounting System

  3. Cash Receipts • For those agencies that make their deposits with the Treasurer’s Office or receive transfers directly by the STO (Sweep accounts remain the same as they currently are) • Cash Receipts • Allows you to enter deposit details on-line • Use application instead of calculator • Print Deposit • 1 copy kept as agency back-up • 1 copy goes with deposit to Treasurer’s Office

  4. Cash Receipts - Deposits

  5. Cash Receipts – Documents

  6. Cash Receipts • You can check the status of your deposit • Awaiting Approval • Awaiting STO Release • Awaiting DFM Release • Returned by STO

  7. Cash Receipts - Receipt

  8. Cash Receipts - Approval

  9. Cash Receipts – Agency Administration Agencies set up their own approval levels

  10. Cash Receipts - Reports

  11. Adjustments • Transactions are entered on an Adjustment Document. • Any type of adjustment transaction using: • TC 27A/27B, 268/269, 170R/170, 108R/101, etc. • You can attach & view any scanned supporting documentation • Authorize and approve – after final level of approval, transactions are automatically released as a batch to STARS.

  12. Adjustments Enter adjustment information in grid – must balance to zero

  13. Adjustment Process

  14. Adjustments • Templates • You can save an Adjustment Document as a template for those adjustments that you do regularly. • Set it up once and it is ready to use each time you need it!! • Ability to have amounts calculate by % - reduces entry time

  15. Adjustment Process - Approval

  16. Adjustments - Reports

  17. Adjustments - Reports

  18. Recurring Invoices • Transactions are recorded as a Template that you open and schedule for payment when needed. • Set up to pay a single vendor or you can set up several different transactions together to pay different vendors on the same date. • Recurring can be used on different types of payments • Monthly payments like utilities can be set up once and you simply enter the $ amount each month, schedule, approve and pay. • Payments are scheduled by the agency – they do not “automatically” pay. You have control of the payments.

  19. Payment Services - Recurring

  20. Payment Services - Recurring

  21. Payment Services – RecurringReports

  22. Requsition - PO

  23. Requisition – P O • We currently have a pilot agency using this application. • Agencies sets up workflow to meet their needs (has 3 components) • The Workflow • The Workflow approval levels • Individual Appovers • You can create as many workflows as necessary for your business, each with as many levels & as many users as needed. Can be simple or quite complex From Requisition to PO to Receipt to Payment in Payment Services

  24. Requisition - Purchasing - Admin Set up agency users

  25. Requisition – PO Administration Set up agency workflow

  26. Requisition – PO Administration Set up Requisition Departments

  27. Purchasing - Requisitions

  28. Requisition – Itemize Process

  29. Requisition - Approval

  30. Purchasing

  31. Purchasing

  32. Requisition - Purchase Order Status

  33. Purchasing - Receiving

  34. Receiving > Payment Services

  35. Receiving >Payment Services Enter Purchase Order (Encumbrance) Number

  36. Receiving > Payment Services Select rows to send to Payment Services and then Import

  37. Receiving > Payment Services Items are sent to Payment Services – Enter TC 236 and Save

  38. Purchasing - Reports

  39. Purchasing Reports Reports have many search capabilities

  40. Coming Attractions

  41. Budgetary • Enter original Appropriations • Appropriation adjustment TC’s 030/030R, 031/031R • Enter Allocations • Enter Financial Plans • Enter Grant/Project Budgets • Routing for DFM & SCO Approval will be automatic when levels 7 & 8 approval is required.

  42. Travel Express Has look and “feel” of other web applications.

  43. Travel Express

  44. Travel Express

  45. Travel Express

  46. Travel Express

  47. Travel Express

  48. Travel ExpressEnh ancements- Phase 2 • Ability to tie ALL travel costs to a trip • To get the full benefit you would have to use the Travel Express.Net Application • From Training/Travel Authorization > Registration > Airfare > Travel Voucher > Reimbursement > PCard Transmittals • All expenditures for a single trip would be available in one place

More Related