Objectives

1. Objectives

2. Chapter 7: Customizing Page FormattingPerformance Objectives • Insert Page Elements • Insert a Page Break • Insert a Blank Page • Insert a Cover Page • Insert Page Numbering • Insert Headers and Footers • CHECKPOINT 1 • Find and Replace Text and Formatting • Use the Click and Type Feature • Vertically Align Text • CHECKPOINT 2

3. Insert Page Elements • The Pages group in the Insert tab contains three buttons that you can use to insert and then format or modify elements in a document. • With these buttons, you can insert a page break, a blank page, and a predesigned cover page.

4. Insert Page Elements…continued • Word assumes that you are using standard-sized paper, which is 8.5 inches wide and 11 inches long. • With default top and bottom margins of 1 inch, a Word document contains approximately 9 inches of text on a page. • At approximately the 10-inch mark, Word automatically inserts a page break.

5. Insert a Page Break To insert a page break: • Click the Insert tab. • Click the Page Break button in the Pages group. Page Break button

6. Insert a Page Break…continued • A page break automatically inserted by Word is considered a soft page break; a page break that you insert is considered a hard page break. • A soft page break adjusts automatically when you add or delete text from a document. • A hard page break does not adjust and is therefore less flexible than a soft page break.

7. Insert a Page Break…continued • To delete a page break, position the insertion point immediately below the page break and then press the Backspace key, or position the insertion point above the page break and then press the Delete key. • If you add or delete text from a document with a hard page break, check the break to determine whether it is still in a desirable location.

8. Insert a Blank Page To insert a blank page: • Click the Insert tab. • Click the Blank Page button in the Pages group. Blank Page button

9. Insert a Cover Page To insert a cover page: • Click the Insert tab. • Click the Cover Page button in the Pages group. • Click the desired cover page at the drop-down list. Cover Page button

10. Insert a Cover Page…continued • The predesigned cover pages contain placeholders where you can enter specific information. • Click anywhere in the placeholder and then type the desired text. placeholder

11. Insert Page Numbering To insert page numbering: • Click the Insert tab. • Click the Page Number button in the Header & Footer group. • Click the desired option at the drop-down list. Page Number button

12. Insert Headers and Footers • Text that appears at the top of every page of a multipage document is called a header; text that appears at the bottom of every page is referred to as a footer. • Headers and footers are common in manuscripts, textbooks, reports, and other publications.

13. Insert Headers and Footers…continued To insert a predesigned header: • Click the Insert tab. • Click the Header button in the Header & Footer group. • Click the desired option at the drop-down list. • Type the desired text in the specific placeholders in the header. Header button

14. Insert Headers and Footers…continued To insert a predesigned footer: • Click the Insert tab. • Click the Footer button in the Header & Footer group. • Click the desired option at the drop-down list. • Type the desired text in the specific placeholders in the footer. Footer button

15. Insert Headers and Footers…continued • A predesigned header or footer, like a predesigned cover page, may contain location placeholders where you can enter specific information. • Click anywhere in the placeholder and then type the desired text. placeholder

16. Insert Headers and Footers…continued To remove a header or footer: • Click the Insert tab. • Click the Header button or the Footer button in the Header & Footer group. • Click the Remove Header or Remove Footer option at the drop-down list. Remove Header option

17. Insert Headers and Footers…continued • Predesigned headers and footers contain elements such as page numbers and the document title. • You can change the formatting of an element by clicking it and then applying the desired formatting. • You can also select and then delete an element. • In Print Layout view, you can display the header or footer pane for editing by double-clicking a header or footer.

18. CHECKPOINT 1 • Word uses standard-sized paper as a default, which is 8.5 inches wide by how many inches long? • 8.5” • 9” • 10” • 11” • Predesigned cover pages contain these, where you can enter specific information. • fields • placeholders • footer • header Answer Answer Next Question Next Question • A page break that you insert is considered to be this type of page break. • hard • soft • draft • automatic • This is the name for text that appears at the top of every page of a multipage document. • fields • placeholder • footer • header Answer Answer Next Question Next Slide

19. Find and Replace Text and Formatting • With the Find feature in Word, you can search in a document for specific characters or types of formatting. • With the Find and Replace feature, you can search for specific characters or types of formatting and replace them with other characters or formatting.

20. Find and Replace Text and Formatting…continued To find text: • Click the Home tab. • Click the Find button in the Editing group. • Type the search text. • Click the Find Next button. Find button

21. Find and Replace Text and Formatting…continued Click this down-pointing arrow to display a drop-down list with options for displaying find and replace dialog boxes and options for specifying what you want to find in the document. Occurrences of search text are highlighted in the document. Type search text in this text box. Next Search Result button Text thumbnails Previous Search Result button

22. Find and Replace Text and Formatting…continued To use the Find and Replace dialog box: • Click the Home tab. • Click the Find button in the Editing group. • Click the down-pointing arrow at the right of the search text box in the Navigation pane. • Click the Advanced Find option at the drop-down list. (continues on next slide) Advanced Find option

23. Find and Replace Text and Formatting…continued • Type the search text. • Click the Reading Highlight button. • Click Highlight All at the drop-down list. • Click in the document to make it active and then scroll through the document and notice the occurrences of highlighted text. • Click in the dialog box to make it active. Reading Highlight button

24. Find and Replace Text and Formatting…continued To find and replace text: • Click the Home tab. • Click the Replace button in the Editing group. • Type the search text. • Press the tab key. • Type the replace text. • Click the Replace or Replace All button. Replace button

25. Find and Replace Text and Formatting…continued Find what text box Replace with text box

26. Find and Replace Text and Formatting…continued • Click the Find Next button to tell Word to find the next occurrence of the characters. • Click the Replace button to replace the characters and find the next occurrence. • If you know that you want all occurrences of the characters in the Find what text box replaced with the characters in the Replace with text box, click the Replace All button. This replaces every occurrence from the location of the insertion point to the beginning or end of the document (depending on the search direction).

27. Find and Replace Text and Formatting…continued The Less button was previously the More button. Specify search options by clicking the desired check boxes in this section.

28. Find and Replace Text and Formatting…continued

29. Find and Replace Text and Formatting…continued

30. Find and Replace Text and Formatting…continued To find and replace formatting: • Click the Home tab. • Click the Replace button. • Click the More button. • With the insertion point in the Find what text box, click the Format button. • Select the desired format to search and click OK. • With the insertion point in the Replace with text box, click the Format button. • Select the desired format to replace and click OK. • Click the Replace All button. Format button

31. Use the Click and Type Feature To use Click and Type: • Hover the mouse at the left margin, between the left and right margin, or at the right margin. • Double-click the left mouse button. mouse pointer hovering between the left and right margin

32. Use the Click and Type Feature…continued • If the horizontal lines do not display next to the mouse pointer when you double-click the mouse button, a left tab is set at the position of the insertion point. • If you want to change the alignment and not set a tab, make sure the horizontal lines display near the mouse pointer before double-clicking the mouse.

33. Vertically Align Text To vertically align text: • Click the Page Layout tab. • Click the Page Setup group dialog box launcher. • Click the Layout tab. • Click the down-pointing arrow at the right of the Vertical alignment option. • Click the desired alignment. • Click OK. Page Setup group dialog box launcher

34. Vertically Align Text…continued Click this down-pointing arrow to display a list of vertical alignment options.

35. Vertically Align Text…continued • The Vertical alignment option box in the Page Setup dialog box contains four choices: Top, Center, Justified, and Bottom. • The default setting is Top, which aligns text at the top of the page. • Choose Center if you want text centered vertically on the page. • The Justified option aligns text between the top and the bottom margins. • Choose the Bottom option to align text in the document vertically along the bottom of the page.

36. Vertically Align Text…continued • The Center option positions text in the middle of the page vertically, while the Justified option adds space between paragraphs of text (not within) to fill the page from the top to bottom margins. • If you center or justify text, it does not display as centered or justified on the screen in Draft view, but it does display centered or justified in Print Layout view.

37. CHECKPOINT 2 • The Find button and the Replace button are located in the Editing group in this tab. • File • Home • Insert • Page Layout • Use this feature to position the insertion point at a specific location and alignment. • Insert and Align • Click and Type • Click and Align • Align and Type Answer Answer Next Question Next Question • To display additional search options, click this button in the Find and Replace dialog box. • Additional • Extra • More • Less • This is the default vertical alignment setting. • Top • Bottom • Center • Justified Answer Answer Next Question Next Slide