Management of Change

1. Management of Change TDI-Brooks Procedures May 2017

2. Instructor: Hand out the worksheets to the students now. Students: Complete the worksheet with answers from the power point

3. We have clearly established procedures for all of our major processes

4. Standard Operating Procedures • Some procedures are detailed down to the size and type of clamps and shackles to be used.

5. You can’t change the procedures You may NOT use unapproved gear for lifting or purchase lifting gear on your own.

6. The pin has been painted to indicate it has been inspected and approved for use. (shackle sides should also be painted)

7. Proposing a Change • On rare occasions, these procedures may need to be changed to adapt to a particular situation or client requirement. • This could be a temporary or permanent change

8. Proposing a Change • SOP-GEN-012A • Before any changes may be implemented, they must go through the Management of Change (MOC) Process.

9. When Do You Need an MOC? If you can answer YES to any of the following questions, then you need an MOC…

10. When Do You Need an MOC? 1. Are we changing/ adding/ removing steps from our usual JSA or SOP?

11. When Do You Need an MOC? 2. Are we altering or adding connections to equipment? (water, air, electrical, steam, hydraulics, lifting gear, survey equipment)

12. When Do You Need an MOC? 3. Will the change cause us to operate at reduced or exceeded capacity? (vessel capabilities, survey equipment, lift gear, number or skill level of personnel)

13. When Do You Need an MOC? 4. Is the client requesting a deviation from our usual JSA, SOP or other procedures?

14. Client Requested Change • A client we are already working with insists that we use their color coding system for lifting gear because their workers are familiar with it. • Management representatives and potentially affected employees from both sides must meet to evaluate this potential change to TDI procedure.

15. It is important that the potentially affected workers participate in the process. They are often in the best position to understand the risks to themselves and the hazards of the work site.

16. Team meets to discuss proposed change The team has to evaluate if changing to the new color coding system will introduce or increase risks to the workers.

17. Team documents the meeting All team members must sign in to Step 1: Consideration of Management of Change sign in sheet. Meeting minutes should be recorded.

18. Team conducts risk analysis During the meeting, the team will complete Step 2: Pre-Management of Change Risk Analysis. This step will evaluate if changing to the new color coding system will introduce or increase risks to the workers.

19. Team conducts risk analysis At the end of the meeting, the team indicates on the form if it decided to implement the change or not. • If NO, send copies of Steps 1 and 2 to dpa@tdi-bi.com and file with bridge documents. • If YES, proceed to Step 3: MOC Implementation Form

20. If team agrees change should be made… The next step is to complete Step 3 Management of Change Implementation Form

21. On Step 3 MOC Implementation form, the team completed steps 1, 2 and 3.

22. On Jan 1st, they completed the implementation stage and training.

23. Crew training was documented and new color scheme was posted.

24. A scan of all the forms was sent to dpa@tdi-bi.com. Senior management reviewed all forms and posted to the Crewing Module under the Risk/ JSA tab.

25. On June 30, 2014 the temporary change was evaluated. When temporary changes end, the Section 5-Close-Out section will be completed, sent to DPA and posted on the CM.

26. All MOCs are posted on our Crewing Module

27. Temporary Changes are the trickiest! It’s easy to forget a change is temporary! Make a reminder to END the change and review!! Almost ½ of all temporarychanges become permanentby accident— just because they are overlooked and forgotten.

28. If change is continued, a new re-evaluation date will be set. Either way, any progress or revisions need to be scanned and sent to dpa@tdi-bi.com.

29. Review: Refer to your worksheet. If you can answer yes to any of the “Do I Need an MOC?” questions, you need an MOC. In the following situations, determine if an MOC is needed.

30. Situation #1 The winch power pack has failed. The parts to repair it are not aboard and you are 3 days from port. The Chief Engineer is sure he can connect the winch to a vessel generator that will provide enough power to finish the last few cores.

31. Situation #1-Answer “Do you Need an MOC?” Question #2: YES You are changing/ removing a connection from equipment.

32. Situation #2 The Stbd Main Engine is running very high water temps. Engineer thinks capping the cooling water pipe connecting the engine to the generator could solve the problem.

33. Situation #2- Answer “Do you Need an MOC?” Question #2: YES You are changing/ removing a connection from equipment. **This happened on the GYRE in 2013. An MOC was conducted and approved by Port Engineer. The solution worked.

34. Situation #3- Question Client wants us to replace the plasma rope on our JPC rig to wire cable rope because that is what they are used to using.

35. Situation #3- Answer “Do you Need an MOC?” Question #2: YES You are changing/ removing a connection from equipment. AND replacing a critical component within a TDI designed system.

36. Situation #4 Winch operator would like to completely replace the 1 speed gear valve on the winch with a 2 speed gear valve to allow faster retrieval.

37. Situation #4- Answer YES to “Do You Need an MOC?” Questions #2 & 3: Changing connection to equipment so it will operate at reduced or exceeded capacity. This MOC for the Brooks McCall was approved in 2013