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Satisfactory Academic Progress and the Community College

Satisfactory Academic Progress and the Community College. Vera Senese , Compliance Officer, City University of New York Gail Baksh-Jarrett , Senior Director of Enrollment and Student Financial Services, LaGuardia Community College. SAP & The Community College.

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Satisfactory Academic Progress and the Community College

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  1. Satisfactory Academic Progress and the Community College Vera Senese, Compliance Officer, City University of New York Gail Baksh-Jarrett, Senior Director of Enrollment and Student Financial Services, LaGuardia Community College

  2. SAP & The Community College This session will cover the federal statutory and regulatory requirements of Satisfactory Academic Progress and the unique challenges of applying them at a Community College. Community Colleges have different populations, constraints and issues than senior colleges, graduate and proprietary schools. This session will go into depth as to how a large New York City community college (LaGuardia) implements SAP.

  3. SAP & The Community College To be eligible for Federal Student Aid funds a student must make satisfactory academic progress and your school must have a published policy for monitoring that progress. Satisfactory Academic Progress citations can be found in: HEA Section 484(c) 34 CFR 668.16(e) 34 CFR 668.32(f) 32 CFR 668.34

  4. SAP & The Community College • Your policy must be at least as strict as your SAP standards for students in the same program(s) who are not receiving federal aid. • The policy must apply consistently to all educational programs and all students within categories • You must check SAP at the end of increments that can’t be longer than half the program or one academic year, whichever is less. • If your policy permits appeals and probation, it must explain the circumstances and procedures that apply. • Your policy should also explain the process whereby a student can re-establish eligibility.

  5. SAP & The Community College Regulations require that your progress standards include specific policies defining the effects of course incompletes, withdrawals, repetitions and non-credit remedial courses on SAP. Your publications must include your college’s policy on repeating courses that were previously passed and your “F” grade policy.

  6. SAP & The Community College The policy must contain both a qualitative (grade-based) and a quantitative (time-based) standard used to check SAP.

  7. SAP & The Community College Qualitative Standard Students must have a minimum grade point average of a C or its equivalent consistent with the requirements for graduation as defined by the institution at the end of the second academic year. (If your school does not have letter grades, it must define the equivalent of a C average.)

  8. SAP & The Community College Quantitative Standard Set a maximum time frame expected to finish the program – can not exceed 150% of the published length of the program measured in academic years or terms or credit hours.

  9. SAP & The Community College Your policy must also address: • Change of majors and transfer credits • Repeated courses, withdrawals, incompletes, remedial and ESL courses • Probation & Appeals • Re-establishing SAP and waivers

  10. SAP & The Community College CUNY’s SAP Policy Qualitative Qualitative Cum. Credits GPA 0 – 12 1.5 a. 150% cap 13- 24 1.75 b. Regular Standard 25 + 2.0 c. Conditional Standard All students (whether aid recipients or not) are measured against the SAP standard at the end of the spring term to determine their eligibility for receipt of Title Iv aid for the upcoming year.

  11. SAP & The Community CollegeCUNY’s SAP Policy – Title IV Progress Chart

  12. SAP & The Community College LaGuardia Community College - CUNY Institutional Profile Fall 2008 • Credit Enrollment 15,540 • Major Areas of Study Allied Health 25% Business 27% Liberal. Arts 33% Technology 15% • Race Hispanic 35% Asian 21% Black 17% White 12% Other/Unknown 15%

  13. SAP & The Community College Institutional Profile Fall 2008 (cont’d) • Gender Female 61% Male 39% • Age 17 to 22 52% 23 to 29 25% 30 + 19% • U.S. Born 43% Foreign Born 57%

  14. SAP & The Community College Institutional Profile Fall 2008(cont’d) • Native Languages 117 • Awarded Aid 50% • Attending Full-Time 55% • Attending Part-Time 45%

  15. SAP & The Community College Federal Satisfactory Academic Progress Title IV Recipients Fall 2008Fall 2009 Not Making Progress 459 500 Did not return 363 392 Return 96 (21%) 108 (22%)

  16. SAP & The Community College Early Alert Program - Black Males • Identify At-Risk Students - Selective Population • Student Progress Reports - Faculty • Intervention – Tutoring, Advisement, Study Hall

  17. SAP & The Community College Early Alert Program - Fall 2008 WITHDRAWAL INTERVENTION Prior to the official withdrawal date advisors take to the streets (Atrium) SUMMARY Total Students 72 Total Surveys Returned 47 • Given the conversation you just had, are you going to withdraw from one or more classes? A – Yes = 27 students B - No = 29 students

  18. SAP & The Community College Early Alert Program - Fall 2008 (cont’d) • a)Were you planning to visit an advisor to discuss withdrawing from class? A – Yes = 13 students B – No = 29 students b)Was the conversation useful to you? A – Yes = 47 students B – No = 0 students

  19. SAP & The Community College Spring 2009 Total Students 198 Total Surveys Returned 160 • Did you benefit from this session the way you wanted (or expected)? Yes = 154 No = 06 • Did you learn something new during your time in this session? Yes = 153 No =07 • Did this session motivate you to take action? Yes = 123 No = 37 • Should this session have been conducted differently? Yes = 7 No = 152 N.R. =1

  20. SAP & The Community College Fall 2009 Total Students 183 - Total Surveys Returned 127 • Did you benefit from this session the way you wanted (or expected)? Yes=120 No=7 • Did you learn something new during your time in this session? Yes=118 No=9 • Did this session motivate you to take action? Yes=117 No=10 • What action will you take? Ask questions, don’t be scared. Taking action to not lower GPA.

  21. SAP & The Community College Fall 2009 (cont’d) • If you experience academic difficulty in a future semester, how likely are you to seek out help earlier in the semester? (Circle your response) Not at all =1 somewhat unlikely =8 unsure/no response =14 somewhat likely=33 very likely =71 • Should this session have been conducted differently? Yes=26 No=101

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