Optimist International Leadership Development

1. Optimist International Leadership Development Club Presidents-Elect Seminar Part 4 Optimist International

2. Conducting Meetings Presiding at Meetings Optimist International

3. Presiding at Meetings • Board of Director’s Meeting • General Membership Meeting • Committee Meeting Optimist International

4. Presiding at Board and General Membership Meetings Optimists have adopted ROBERTS RULES OF ORDER For official use in Parliamentary Procedures Optimist International

5. Presiding at Meetings ROBERTS RULES OF ORDER Allows for a diversity of opinions to be considered and considered but allow the “majority” of the group to decide the issues. Optimist International

6. Presiding at Meetings • ROBERTS RULES OF ORDER • Motion – Placed on the floor • Motion – Discussed and Considered • Motion – Voted for or against Optimist International

7. Committee Meetings Committee meetings are usually informal and don’t require a formal structured procedure. Creativity and organization skills for the committee chair are important to develop the project, plan for the required results, and follow through to make the project successful. Optimist International

8. Conducting Meetings Board Meetings Optimist International

9. Board Meetings Conduct the Business of the Club • To oversee projects • To oversee use of financial resources • To approve or delete club members • To formulate and enforce policies Optimist International

10. Board Meetings Who are the members of the Board of Directors? Optimist International

11. Board Meetings Who are the members of the Board of Directors? • President • Secretary-Treasurer • Vice Presidents • Directors (May or may not be Committee Chairs) Optimist International

12. Board Meetings Monthly committee reports to the board of Directors build in a way to manage the efforts of the committees with accountability. The work of the club is performed by the committees. Remember, they are volunteers. Optimist International

13. Board Meetings The Club Secretary-Treasurer records the minutes of the Board Meetings. Usually just the motions, who made a seconded, and pass of fail is recorded. These minutes become a permanent record of the club. Optimist International

14. Roundtable Discussions • A committee chair who has an important project coming up next week does not show up to report to the Board. What might you do as a club president? • A committee Chair is supposed to arrange an essay contest with local school officials. The entry deadline has passed. What might you do as club president? • A club bulletin editor is highly motivated but needs direction on writing a bulletin. What might you do as a club president? • A member brings a project to the Board but they turn it down because it is not consistent with the purposes of Optimist International and the Club. What might you do as club president? Optimist International

15. Conducting Meetings Club Meetings Optimist International

16. A good Club meeting is a result of careful planning and enthusiastic leadership. Optimist International

17. Have you ever attended a bad club meeting? Optimist International

18. Have you ever attended a bad club meeting? • Started late • No speaker • Forgot invocation • Poorly planned • No guests • Nothing accomplished • Lack of interest • Poor meal service • Didn’t have any fun • No member participation • Forgot the Creed • Ended late YES Optimist International

19. Who is responsible for having a good meeting? • YOU ARE! Optimist International

20. Plan the meeting in advance. (Timed Agenda) 12:00 Call to Order. Start the meeting on time. 12:01 Invocation. 12:02 Meal service. 12:20 Introduce guests. 12:21 Induction and/or introduction of New Members. 12:23 Introduce Members with Birthdays. 12:25 Read New Member proposals. 12:28 Committee announcements. 12:30 Introduce Speaker. 12:31 Speaker’s address. 12:55 Response to Speaker. 12:56 Announce next week’s program. 12:57 Draw for door prize. 12:58 The Optimist Creed. 1:00 Adjourn on time. Ways to have fun, exciting meetings: Optimist International

21. Fellowship • Greeters • Name Badges • Member Activities • Participation • Awards and Recognition • Activities Optimist International

22. Ways to have fun, exciting meetings: • Invite the District Governor. • Invite District Chairs to present training. • Invite local celebrities (TV, radio, historians.) • Invite public officials (police, fire, librarians, etc.) • Have member talent perform. Optimist International

23. Add Fun and Excitement • Fun awards • Sergeant at Arms • Pictures • Smile • Welcome • Birthdays and anniversaries • Make up an award day Optimist International

24. Improving Attendance • Promote great programs • Phone Committee • Weekly club newsletter • Local newspaper announcements • Send the Sheriff out to bring in members who haven’t attended in a while. Optimist International

25. Brainstorm • Ask your Fellowship Committee for recommendations. • Encourage, motivate, and inspire your Program Committee to provide the best speakers and programs. Publicly Recognize Members for their effort and achievement and added value to the Club. Optimist International

26. Success through Growth Next Break Optimist International