CCCTran Electronic Transcripts for California

1. CCCTranElectronic Transcripts for California

2. Xap Corporation What We Do • We enable students and workers to explore, plan, and achieve their educational and career goals. Who We Are • Founded in 1981 • Privately held • Headquartered in Los Angeles • Operations in Canada and U.S. • 140+ employees

3. Xap by the numbers • Served over 40M students and families in all 50 states, 10 Canadian Provinces and 75 other countries around the world • Present in over 15,000 school sites • Process over 1.5M transcripts and 13M applications annually • Over 900 post secondary use our solutions • Access provide in English, French and Spanish…and soon Arabic.

4. Vision 110 Colleges in 72 Districts 2.7 Million Students • Provide secure web-based transcript exchange system between all California colleges and their trading partners

5. CCCTran - Vision

6. Project History

7. Current Status • Launched into Production – July 2007 • Currently 44 colleges Participants • 31 California Community Colleges • 12 California State University • 2 CSU’s are in procurement • University of California • UC Santa Barbara Proof of Concept • Independents • National University • University of Phoenix is next

8. CSU Channel Islands CSU Chico CSU East Bay CSU Fullerton CSU Long Beach CSU Monterey Bay CSU Northridge CSU Sacramento CSU San Bernardino San Diego State San Francisco State San Jose State National University University of Phoenix Participating Institutions • Hartnell • Merced • MiraCosta • Moorpark • Oxnard • Palomar • Porterville • Riverside • Sacramento City • San Bernardino Valley • San Jose City • Santa Rosa • Shasta • Skyline • Ventura • American River • Bakersfield • Butte • Canada • Cerro Coso • Chaffey • College of San Mateo • College of the Sequoias • Cosumnes River • Crafton Hills • Cypress • DeAnza • El Camino • Evergreen Valley • Folsom Lake • Fullerton

9. Major Functionality Transcript Recipient Transcript Source View status View/Download Transcripts Request Process Request Pull Hold? Response Fulfillment Push • Manual or Automated processing • Support for national standards – XML & EDI • Common CCCTran Data Dictionary • Automated email messaging • Standardized transcript layouts

10. Systems Diagram Outside CCCTran

11. Common Transcript Views FULL GEN-ED BRIEF BRIEF

12. Sustainability California Community College System has a student population of 2.7 Million and processes over 3 Million transcript requests annually . CCCTran Supports Sustainability Goals

13. What are the Benefits? • Facilitates transcripts on demand, in seconds • One system - college and high school transcripts • Eliminate Communication Frustration • Reduce staff time, paper, and postage costs • Eliminate errors from OCR and re-keying • Feed Data directly into Degree Audit, & SIS • Standard Views with Legend for Document Management • Eliminate fraud • Go green - go paperless

14. Questions?

15. Further Information Website: http://www.ccc-tran.org CCCTran Project Team • Keith Franco keith@xap.com Regional Sales Manager – Xap Corp. 530-520-3471 • Tim Calhoon calhoonti@cccnext.net Project Director – CCC Technology Center

16. FERPA Reference • “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31): • School officials with legitimate educational interest; • Other schools to which a student is transferring; • Specified officials for audit or evaluation purposes; • Appropriate parties in connection with financial aid to a student;…”