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Electronic Death Registration In California

Electronic Death Registration In California. T R A I N I N G S E S S I O N I I USING EDRS IN A NON-EDRS COUNTY. 2 0 0 7 _ 0 701. DP Disposition Permit. DC Death Certificate. VS-9e. VS-11e. PI Personal Info MI Medical Info CI Coroner Info. VS-11e. Icons. ?.

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Electronic Death Registration In California

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  1. Electronic Death Registration In California T R A I N I N G S E S S I O N I I USING EDRS IN A NON-EDRS COUNTY 2 0 0 7 _ 0 701

  2. DP Disposition Permit DCDeath Certificate VS-9e VS-11e

  3. PIPersonal InfoMIMedical InfoCICoroner Info VS-11e

  4. Icons ? Field Sensitive Help Select Date Remote Attestation View PAC Fax image Listen to Voice • Search Lists • State/Foreign Country • Hispanic • Race • Occupation • Kind of Industry • Embalmers • Funeral Homes • Medical Facilities • Physicians (MDs & DOs)

  5. TRAINING NOTE: • When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live person • Please use Cartoon, TV, Movie or other fictional characters • Creating a DC of a living person is a violation of privacy

  6. STEP 1 LOG IN & CREATE RECORD • Enter User Name and Password • Record Options > Create New Record • Do not Assign Record Access • Do not alter default values Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.

  7. Use search browser to auto-populate Embalmer Name & License # in Fields . 42 & 43. Otherwise type Embalmer Name & License # in fields 42 & 43. • Record Options > Sign Embalmer • If not embalmed, type NOT EMBALMED in Field 42 & a hyphen (-) in Field 43. STEP 2 PERSONAL INFORMATION • Enter PI • Validations • Sign for Embalmer, if applicable • Validations > Validate PI • Record Options > Print Working Copy

  8. STEP 2 PERSONAL INFORMATION (continued) • Verify Social Security Number (SSN) • Authenticate PI • Verify status in Decedent Folder • Must enter First Name, Middle Name or initial, Last Name, Date of Birth, Sex, . and SSN in fields 1, 2, 3, 4, 6, and 10 respectively BEFORE SSNV • Must attempt to Verify SSN at least once • Record Options > Request SSN Verification • Must complete both Sign Embalmer and Verify SSN BEFORE AUTH • Record Options > Authenticate PI • PI is now LOCKED for updates • Record Options > Decedent Folder (PI Auth = AUTH)

  9. STEP 3 MEDICAL INFORMATION • Enter MI & CI, if applicable • Validations • For Coroner Referrals, use current manual process • For Drop to Paper, go to STEP 4C • For Dual Pass, go to STEP 4D • Validations > Validate MI • Validations > SpellCheck MI • Record Options > Print Working Copy

  10. STEP 4C DROP TO PAPER • Drop to Paper • Obtain Physician’s INK signature • Submit Paper DC to Local Registrar for registration • Confirm all PI and all MI are correct and accurate • If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. • Record Option > Drop to Paper • Record Option > Print Drop to Paper • Confirm Printer Setting Page Scaling = NONE • Black & White Laser printer only • Place Official Paper in correct orientation in printer • Print

  11. STEP 4D DUAL PASS 1 • Dual Pass Step 1 • Get Physician’s INK signature • Complete STEP 2, then go to STEP 4E • Confirm all MI is correct and accurate • If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. • Record Options > Dual Pass Step 1 • Record Options > Print Dual Pass Step 1 • Confirm Printer Setting Page Scaling = NONE • Black & White Laser printer only • Place Official DC Paper in correct orientation in printer • Print

  12. STEP 4E DUAL PASS 2 • Dual Pass Step 2 • Confirm 2 stacked numbers on the bottom of the DC are the same • Submit Paper DC to Local Registrar for registration • Confirm all PI is correct and accurate • If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned. • Record Options > Dual Pass Step 2 • Record Options > Print Dual Pass Step 2 • Confirm Printer Setting Page Scaling = NONE • Black & White Laser printer only • Place Correct DC from Dual Pass 1 in correct orientation in printer • Print

  13. CAUTION WHEN PRINTING! • The following will be rejected & you will have to start over: • If Dual Pass, the following will also be rejected: • Printed with any color other than Black • Printed with inkjet or any other non-laser printer • Not printed 100% size • (Printer Setting was NOT Page Scaling = NONE) • Not printed on official paper • Printed in wrong orientation (worksheet on back is upside down) • DCs with 2 different stacked numbers on the bottom of the DC

  14. Drop to Paper Death Certificate VS-11e DEMO REGISTRAR, MD MPH Demo Physician MD 12345678

  15. Dual Pass Death Certificate VS-11e DEMO REGISTRAR, MD MPH Demo Physician MD 12345678 12345678

  16. DUAL PASS DROP TO PAPER Steps Steps • 1 • 3 • 4D • 2 • 4E • 1 • 2 • 3 • 4C

  17. THANK YOU This completes Training Session II Using EDRS in non-EDRS county

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