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Microsoft Word Part II

Microsoft Word Part II. Kin 260 Jackie Kiwata. Overview. Table of Contents Comments APA referencing. Creating a Table of Contents. Generally, 2 ways: Using Outline Levels Using Table Entry Fields Either method requires: Selecting the text to use in the TOC

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Microsoft Word Part II

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  1. Microsoft Word Part II Kin 260 Jackie Kiwata

  2. Overview • Table of Contents • Comments • APA referencing

  3. Creating a Table of Contents • Generally, 2 ways: • Using Outline Levels • Using Table Entry Fields • Either method requires: • Selecting the text to use in the TOC • Inserting the TOC into the document

  4. TOC – Outline Levels Method • Go to View > Toolbars and turn on Outlining toolbar. • Select the text to use as a heading in the TOC • Assign text to a level • Level 1 = topmost level • Repeat for each heading

  5. TOC – Outline Levels con’t. 4. Position cursor at insertion point in document 5. Go to Insert > Reference > Index and Tables 6. Click OK to use default styles.

  6. TOC – Table Entry Field Method • Alt+Shift+O to bring up Table of Contents Entry box • Double click the text to use as a heading in the TOC • Assign text to a level • Level 1 = topmost level • Repeat for each heading

  7. TOC- Table Entry Method con’t. 5. Position cursor at insertion point in document 6. Go to Insert > Reference > Index and Tables 7. Click OK to use default styles.

  8. Differences between the methods Outline Levels • Simple, intuitive approach • Can only add entries into 1 table Table Entry Field • More control when adding headings • Can add entries into multiple tables • More advanced method

  9. Example 1: Table of Contents Using lec2_report.doc, insert a table of contents meeting these requirements: • Should be inserted after the title and before the introduction. • Should contain 4 first-level headings • Methods and Procedures section should contain 4 second-level headings.

  10. Inserting Comments • With the cursor, either highlight the text, or place the cursor after the text you wish to comment on • Click the Comment button (6) • Type comment in the red bubble that appears next to the text

  11. Example 2: Insert/Remove a Comment Using lec2_report.doc, • Insert a comment after the first bullet in the Introduction. • Remove the comment.

  12. APA-style referencing • Refers to the rules and conventions established by the American Psychological Association for documenting sources used in a research paper • As Kin majors, you are expected to know and use APA style referencing • Must follow this style when referencing in the text and in the Bibliography section

  13. APA Format • CSLA library’s APA guide: http://www.calstatela.edu/library/guides/3apa.pdf • Purdue University’s APA guide: http://owl.english.purdue.edu/owl/resource/560/01/ • In general, APA requires: • Double-spacing throughout • Different format depending on source • Book vs. Journal vs. Electronic source • Different format depending on # of authors

  14. APA referencing in text • In general, format is: (Last name of author, year of publication) • Indirect Quotations • Works by a Single Author • … In a recent study of reaction times (Walker, 2000) • … Walker (2000) compared reaction times • Works by Two Authors • Always cite both names every time the reference occurs in the text. • … as has been shown (Joreskog & Sorbom, 1989) • Joreskog and Sorbom (1989) discuss …

  15. In-text referencing :: Indirect quotation c. Works by Three to Five Authors • List all authors the first time you cite the source. • … as has been shown (Kernis, Cornell, Sun, Berry & Harlow, 1993) • In subsequent citations, use only the first author’s last name followed by “et al.” • (Kernis et al., 1993) d. Works by Six or More Authors • Use the first author’s name followed by “et al.” for all citations. • Harris et al. (2001) argued… • (Harris et al., 2001)

  16. Example 3: In-text References Use the citation below to create the in-text reference for the excerpt. Hakkinen, K, Pastinen UM, Karsikas R, and Linnamo V. (1995). Neuromuscular performance in voluntary bilateral and unilateral contraction and during electrical stimulation in men at different ages. Eur J Appl Physiol 70: 518-527. This phenomena has been demonstrated by a number of studies (….)

  17. APA referencing in text examples • Direct Quotations • With Parenthetical Citation • Darwin used the metaphor of the tree of life “to express the other form of interconnectedness-genealogical rather than ecological” (Gould & Brown, 1989, p. 14). • Part of the Narrative • Gould and Brown (1989) explain that Darwin used the metaphor of life “to express the other form of interconnectedness-genealogical rather than ecological” (p. 14).

  18. APA style in Reference List • Citations should • Be alphabetized • Use hanging indent format • Be cited according to source • Be double-spaced • Use single spaces after all punctuation Brainerd, C. J., Reyna, V. F., Wright, R., & Mojardin, A. H. (2003). Recollection rejection: False-memory editing in children and adults. Psychological Review, 110(4), 762-784.

  19. Journal List Examples • Journals, Magazines, Newspapers in Print Format General format: Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Complete Journal Title, xx(XX), xxx-xxx. • One Author Turner, R. A. (2007). Coaching and consulting in multicultural contexts. Consulting Psychology Journal: Practice and Research, 59(4), 241-243. • Two Authors Wegener, D. T., & Petty, R. E. (1994). Mood management across affective states: The hedonic contingency hypothesis. Journal of Personality & Social Psychology, 66, 1034-1048.

  20. Journal List (con’t.) • Three to Six Authors Kernis, M. H., Cornell, D. P., Sun, C. R., Berry, A., & Harlow, T. (1993). There’s more to self-esteem than whether it is high or low: The importance of stability and self-esteem. Journal of Personality and Social Psychology, 65, 1190-1204. • More than Six Authors List the first six the same way you would list 3-6 authors and then “et al.” Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz, P., et al. (2001). Writing labs and the Hollywood connection. Journal of Film and Writing, 44(3), 213-245.

  21. Book List Examples • Books, Reports, etc. in Print Format • General format: Author, A. A. (Year). Title of work. Location: Publisher. • One Author Nagel, P. C. (1992). The Lees of Virginia: Seven generations of an American family. New York: Oxford University Press. • Corporate Author w/Edition & Published by Corporate Author American Psychiatric Association. (1994). Diagnostic and statistical manual of mental disorders (4th ed.). Washington, DC: Author.

  22. Online Source Examples • Online Journal, Magazine, Newspaper General format: Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Journal, xx(XX), xxx-xxx. Retrieved from Web Address. • Article from E-journal website Ray, O. (2004). How the mind hurts and heals the body. American Psychologist 59, 29-40. Retrieved from http://www.apa.org/journals/releases/amp59129.pdf • Note: • Full URL is given with websites • No period at end of URL • Right click on URL and remove the hyperlink to eliminate the blue type and underline

  23. Example 4: APA Reference Types Title: Benefit of exercise conditioning for patients with peripheral arterial disease Journal: Circulation Author: WR Hiatt, JG Regensteiner, ME Hargarten, EE Wolfel and EP Brass Year: 1990 Issue/Volume: 81 Pages: 602-609 Title: ACSM’s Resource Manual for Guidelines for Exercise Testing and Prescription Publisher: Lippincott Williams & Wilkins Author: American College of Sports Medicine Year: 2006 Edition: 5 City: Baltimore Title: Adorno's Legacy: On Critical Theory, Cultural Studies, and the Global Political Economy of Britney Spears Inc. Author: Vanini, P. Year: 2002 Date Retrieved: March 10, 2008 Website: http://www.gseis.ucla.edu/faculty/kellner/Illumina%20Folder/adornolegacy.htm .

  24. Example 5: Reference List • Create a reference list from the 3 citations in Example 2

  25. More Information • APA Citations http://www.library.cornell.edu/newhelp/res_strategy/citing/apa.html http://apastyle.apa.org/ • Table of Contents in MS Word http://office.microsoft.com/training/training.aspx?AssetID=RC011356771033

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