Congratulations!

1. Self-Orientation Program for Host Families and Club Youth Exchange Personnel Congratulations! You’re Expecting a New Arrival Thank you for agreeing to host a 2016-2017 Rotary Exchange Student

2. Host Family Self-Training Module • Please review these charts with your family. It is in 4 parts. • Complete the review questions after each part. Open the Self-test file, complete the questions and then open the Training Certification file, fill it in and submit it for credit. • If you have questions please contact your Host Club YE Officer (“YEO”) or our Inbound Vice Chair, Bill Rosentel at 315-450-4820 (inbound@7150youthexchange.org) • You will receive a Host Family Handbook, contact information and culture information about the home country of your student from the YEO.

3. Orientation Sections • Part I • What is Rotary and its purpose? • Rotary involvement & support system • Who are Rotary exchange students? • Part II • Expectations – families, students, clubs • Arrival and settling in • Insurance, Finances, Travel, School, Other • Part III • Student Protection • Part IV • Being the first, second, last host family • Activities and calendar • End of the year

4. Part I – About Rotary • Upon completion you should: • Have a basic understanding of Rotary, its goals and objectives • Know what you can expect from Rotary • Know the purpose of the YE Program • Know where you can get support • Have a basic definition of an exchange student

5. What is Rotary International? • World’s oldest and most international service organization • 1.27 million Rotarians, in 200 countries • Celebrated 100th anniversary in 2005 • 34,118 clubs, in 538 districts • Rotary Motto: “Service Above Self” • “The Four Way Test” - Rotarians ask: • Is it the TRUTH? • Is it FAIR to all concerned? • Will it build GOOD WILL and better friendships? • Will it be BENEFICIAL to all concerned? • The Rotary Foundation provides funds for • Ambassadorial Scholarships • Immunization for polio and other diseases worldwide • Other international humanitarian needs

6. What is Rotary District 7150? • In Central NY, Rotary is District 7150 • 6 counties • Cayuga, Herkimer, Madison, Oneida, Onondaga, & Oswego • Includes major cities of Syracuse, Utica, Rome, Oneida, Oswego and Auburn • 43 Rotary Clubs – most participate in Youth Exchange in some form • Approximately 1,200 Rotarians locally • Youth Exchange: annually (approx.) • 20 Inbound students (from 14 countries) • 20 Outbound students (to 16 countries) • 6 STEP (summer) exchanges

7. What is Youth Exchange • International District-to-District program • 8,000 exchange students annually worldwide • Open to children of Rotarians and non-Rotarians alike • Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service • Accreditation/Certification: • CSIET – Council on Standards for International Educational Travel • Rotary International • US State Department

8. Purpose • Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity • Bring the world into our local communities through friendship • Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

9. Responsibilities of Rotary • Select qualified host families • Provide a counselor & monthly allowance • Help with school arrangements • Be an advocate for the student • Club YEO/Counselor “supervise” student • Communicate & support host families & schools • Help with transportation for “special events”

10. Responsibilities of Rotary • You can expect the Club YEO/Counselor to: • Be Dept. of State Certified to work in YE • Maintain contact once/month (minimum) • Assure student attends Club meetings once/month (minimum) • Encourage involvement by Club members • Help with school issues during year • Arrange transition to each new host family • Maintain student’s Emergency Funds • Available 24/7/365 for support

11. Support System • You will receive a list of Club & District Committee representatives to contact • We are here to support you and help assure a meaningful exchange for both you and your new son/daughter • Club Level • Youth Exchange Officer • Counselor • President • District Level • Country Counselor • Chairperson: Tom Taylor, 315-422-1391 ext. 367 • Student Protection Officer: Pam Fallesen: 315-635-7181

12. Who are Exchange Students? • Outstanding young people who are: • Age 15-18½ upon arrival • Carefully selected and well prepared • Most speak English well • Anxious and excited to: • Learn our language • Discover American culture • Represent their countries • Become part of your family

13. Part 1 - Review • As a host family, you may be asked to answer questions about Rotary. What could you say about Rotary, its goals and objectives? • What is the purpose of the Youth Exchange program? • As a Rotary host family, you are taking on a great responsibility in caring for a student, in return, what should you expect from Rotary? • What types of communications will you be receiving?

14. Part II - Expectations • Completion of this part should: • Provide you insight into our expectations of you • What you can expect from your exchange student • Information on adjusting to your new son/daughter • Specifics on various aspects of the program

15. Expectations of Host Families • Provide a home away from home • Be parents: Give love, support, encouragement, understanding, and discipline • Treat student like your own child – assign chores & set house rules • Clearly communicate your family expectations to your student

16. Expectations of Host Families • Provide room, board, & guidance • Provide opportunities to participate in family, school & community activities • Help them with challenges • Language • School (Homework, Activities) • Culture shock (try to understand theirs & help them adjust to ours) • Homesickness (Keep them busy) • Provide an ear to listen, a shoulder to cry on, a hand to depend on

17. Expectations of Students • Adapt to and engage with host family • Learn our language and learn our culture • Perform well in school – they must attend • Communicate (do not withdraw) • Represent country and Rotary • Participate in Rotary, school, and community activities • Return home within 2 weeks of end of school, or 1 week after USA Tour

18. Expectations of Students • Accept Program Rules & Guidance • No Driving, Drinking and Drugs • No Smoking • School attendance and participation required • Choose friends carefully • Do some Community Volunteering • Can not get a paying job – but can on occasion work as a babysitter, and chores around the house are encouraged • Visits from home only at end of exchange year • Limit phone calls, e-mails, cell phones, Internetwith family/friends back home

19. Electronic Media Computers, Smart phones, Tablets, Facebook, Tweets, Twitter, Texting, etc. are the tools of this generation • The Good:We can communicate quickly, maintain contact, address issues before they become problems • The Bad:Can be isolating, hinders integration into family, school, community • The Ugly:Inappropriate usage such as pornography & violent web sites; bullying; critical comments about host family, other students, Rotarians We ask Host Families to help your student use these tools wisely and avoid pitfalls that may damage their reputation and exchange, their host family and friends, and the Rotary exchange program

20. Arrival and Settling In • Welcoming your student • Coordinate with us on flights & changes • YE Committee member will check-in at airport • Assist with lost baggage reports • Let their parents know they arrived • “First Night” Questions in Handbook and on our website • Introduce them to family & friends • Encourage their involvement in family and school activities • Do not let them retreat to their room

21. Insurance • Every Inbound & Outbound student insured • Accidents/Emergencies/Illness • Either CISI-Bolduc or Rotary approved policy from sponsor district with minimum coverage • 24 hour emergency assistance services • $1,000,000 Medical • $100,000 for accidental death, dismemberment, or disability • $50,000 emergency transport or evacuation for severe illness/injury • $50,000 Repatriation • $50,000 Medical Evacuation • $50,000 non-medical emergency transport or evacuation for political or disaster • Some deductibles may apply • $500,000 Liability coverage per claim • $250 deductible per liability claim • Students have policy, ID card and claim forms • Questions • www.cisi-bolduc.com • Contact Country Contact or Stuart Wood Jr

22. Medical Insurance & Care • You should receive an Emergency medical release from the Host Rotary Club before they move in • In the event of illness/accident • Stabilize student first • Call Rotary Contact as soon as possible • Use Family doctors – • Check with club they may know of Rotarian Physicians & Dentists • Verify cost as insurance covered or not • Notifying student’s family • Let Rotary do the contacting once details are known

23. Student Finances • Emergency Fund • $400.00 maintained by Host Club • For true emergencies – medical, etc. • Help set up Student Bank Account • SSN usually not required – can use passport • Most have a Credit/Debit Card • Telephone bills: set home rules • Students in D7150 receive a minimum Monthly Stipend from Rotary of $75.00 • Help them to be accountable

24. Host Family Finances • Support day-to-day routine expenses • Room and board • Laundry detergent, toothpaste, soap etc. • Regular family activities: movies, out to eat, family trips etc. • Extra-ordinary expenses • Clothing and postage are student responsibility • Telephone: Long distance costs are student responsibility • Family vacations: discuss expenses, establish cost share long before departure

25. Student Travel • This is a Cultural & Educational Program • NOT a Travel program • Written Approval from Parents required for outside district travel, however District will make final determination • Students can not make own travel plans – HF must get pre-approved by Rotary • Refer to Handbook for details • Unauthorized Travel will result in student being returned home

26. Student Travel Guide • Club YEO/Counselor must be aware of all travel plans outside district • When, where, contact information • Students can travel in USA with Host Family. Must notify Rotary of plans. • Prior approvals required for all other travel by Host Family, Club & District • Travel generally not approved for Easter, Christmas or International trips except to Canada (unless with Host Family) • No independent travel allowed

27. School • Educational program - student visas require attendance • Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course load • Second Language English Proficiency test administered shortly after students arrive • May need tutoring – Host club arrange – Student pays • NO Driver Education allowed • Encourage participation • Sports • Music, Drama, etc. • Interact • Help with Homework

28. HF - Student School Responsibilities • Educational Visa – Must attend school • Full Course workload • Every effort to maintain passing grades • Complete work assignments & homework • Join extracurricular activities & sports • Progress Reports and Report Cards • HF should review with student • Suggest improvements when appropriate • Copies are to be given to Rotary Club Counselor, Rotary Country Contact and YE Chairman

29. Other Topics • Dietary Issues • May be religious based or other – please ask • Many variations – discuss with the student • Try to accommodate but student ultimately responsible for good nutrition • The Exchange Cycle • Exchange students have varying mood swings – recognize them • Refer to back cover of handbook • Get Connected • Establish contact with student’s parents • Send them newsy letters/e-mails about their son/daughter

30. Part II - Review • Describe the “typical” exchange student and what his role should be – as a family member, as an ambassador, as a student, as a member of his new community. • What are your responsibilities as the Host Family? • Rotary has certain expectations in relation to the student that we ask you to support. What are those expectations? • When your student arrives, what should be among your first tasks? • If there is any medical emergency, what should you do? • As host family, what are your financial responsibilities? What are the student’s financial responsibilities? What is Rotary’s financial responsibility? • What is your and the student’s school responsibilities? • Explain Rotary’s policy relating to the student’s travel.

31. Part III – Student Protection • This part will provide you: • Rotary and our District’s policy • Definitions of the types of abuse that may be encountered • How to identify an abusive situation • The Do’s and Do Not’s • What to do if a concern arises • What you can expect Rotary to do • Who to contact

32. Student ProtectionStatement of Conduct 2.110.1. Statement of Conduct for Working with Youth Rotary International strives to create and maintain a safe environment for all youth who participate in Rotary activities. To the best of their ability, Rotarians, Rotarians’ spouse, and partners, and other volunteers must safeguard the children and young people they come into contact with and protect them from physical, sexual, and emotional abuse. Adopted by RI Board of Directors Adopted by Rotary District 7150 & Empire State Youth Exchange, Inc

33. Sexual Abuse/Harassment • Sexual Abuse refers to engaging in implicit or explicit sexual acts with a youth or forcing or encouraging a youth to engage in such acts alone or with anyone else, regardless of gender or age. It may also include non-touching activities, • Sexual Harassment consists of unwelcome visual, verbal or physical conduct of a sexual nature. • For purposes of protecting students, and for purposes of reporting suspected abuse or harassment, IT IS NOT NECESSARY TO DETERMINE WHICH IS WHICH. • Both sexual abuse and sexual harassment are unacceptable and must be reported to authorities within the Rotary District Youth Exchange Program

34. Hostile Environment & Sibling Rivalry A hostile environment - • Unwelcome conduct of a sexual nature creating an intimidating, offensive or disruptive home or school environment. Examples include sexually explicit talk or emails, sexually provocative images, comments on physical attributes or inappropriate touching. Even mild instances of sexual content - in talk, music, print, video, TV, and so on - even if not significant individually, may create a hostile environment if there is a pattern of such activities. Sibling rivalry – • May result in jealousy, withdrawal from family activities, angry or other inappropriate behaviors or abusive behavior on the part of family children toward the exchange student.

35. Sibling Relationships • The Good – Family members should: • Set the example • Be a protector and a listener • Introduce student to friends & activities • The Not-so-good – Family members may: • Develop jealousy • Withdraw from family & exchange student • Become angry to point of harassment or physical abuse • Relations can go beyond normal bounds of siblings

36. Cultural Differences • Need to think Internationally – Not USA • Be aware of cultural differences – refer to: • State Dept country descriptions. Go to: www.state.gov/(type in particular country) • Touching/Hugging is perceived by different cultures in different ways • Body language means different things • Be aware of your student’s culture and make sure club members and others are sensitive to potential pitfalls

37. Key Points • Abuse & Harassment • Can occur without physical contact • Word, gestures, actions, images • In the event of an Allegation - Determination of Abuse or Harassment must be left to local authorities

38. Abuse • Experts report that sexual abuse/harassment should be considered as a possibility when a student is seen as “difficult” or “suddenly does not get along with the host family”. • A student who exhibits this behavior may, in fact, have been abused by an adult or sibling or could be struggling with sexual advances by peers in the community. RI Abuse/Harassment Manual – June 2006

39. Avoiding Offensive Behavior Some questions to ask yourself are: • How would I feel if I were in the position of the student? • Would my son or daughter, spouse, relative, or friend like to be treated this way? • Would I like my behavior published in the newspaper? • Could my behavior be offensive, hurtful or threatening? • Could someone misinterpret my behavior as intentionally harmful or harassing, when that is not my intent? • If you are unsure if something might be welcome, don't do it. Always keep in mind the impact of your words or actions on the other person.

40. The Myth of Intent Your intent is not relevant • Is the behavior offensive to the individual? • Is the behavior appropriate with a minor? “I didn’t mean anything by it” is not a valid defense

41. Student Protection Policy Rotary’s Role: • Create and maintain the safest possible environment for all participants • Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students • Provide the means to address all concerns and indications of harassment or abuse

42. Definitions • Sexual Abuse • Intercourse, Masturbation, Oral sex, Fondling • Viewing pornographic materials • Taking part in making pornographic materials • Physical Abuse • Hitting, shaking, squeezing, biting or burning • Excessive physical/athletic training • Neglect • Failure to meet basic physical needs • Constantly left alone or unsupervised • Failure or refusal to give affection or attention • Left in an unsafe “at risk” environment

43. Definitions • Emotional Abuse • Persistent lack of love and affection • Frequent shouting • Taunting • Over-protection • Constant criticism, bullying or unrealistic pressure to perform to higher expectations • Financial Abuse • Misappropriation of student’s funds • Overt illegal use of funds by other than student

44. Student Protection Code • Do • Treat students with respect - be aware of your tone of voice & manner and their reactions • OK to touch and hug students in a way that is not intrusive/disturbing to them or observers • Control who they hang around with • Communicate with Rotary D7150 Student Protection Officer (Pam Fallesen, Tel: 315-635-7181) if there are any allegations or suspicions or if you have questions

45. Student Protection Code • DO NOT • Engage in rough physical games including horseplay • Use physical force in any way, especially as a form of punishment • Touch an exchange student in any way that could be interpreted as intrusive or sexual • Make sexually suggestive comments, even as a joke • Spend excessive time alone with a student, this may lead to misunderstanding

46. Student Protection Guidelines • What to do if your exchange student tells you of Harassment and/or Abuse • Listen attentively & let him/her know it was right to tell you • Assure him/her that they are not to blame • Remain calm and make sure student feels safe • Encourage student to share with you what happened and who was involved • Make detailed notes including date & time • Don’t promise to keep secrets & explain the necessity of informing Protection Officer

47. Student Protection Guidelines • Keep Communications Open • Assure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

48. Protection Officer Functions • Student Protection Officer • Provide training to Inbound & Outbound students, Host Families and YE volunteers • When an allegation of abuse is reported • Gather facts on allegation • Contact appropriate authorities • Contact YE Chairperson immediately • Serve as point of contact for all agencies involved • Advocate for the victim to assure help is provided • Act as link to the professional care agencies • Document all details

49. D7150 Student Protection Officer Name: _Pam Fallesen_ Address: _2507 Country Lane, Baldwinsville, NY 13027 Telephone Numbers Home: __315-635-7181______ Cell: ___315-380-5036______ E-mail: protection@7150youthexchange.org

50. Part III - Review • One of the most important responsibilities relating to the student is to keep him/her safe from ALL danger. What is Rotary’s policy on student protection? • Abuse can happen at home, at school, with friends. Explain abuse and its signs. • Should you see irregular behavior, what is your responsibility as host parent? • What is Rotary’s responsibility should abuse be suspected? • What are some issues that could arise in the family setting? • What are some cultural differences that you should be sensitive to? • What are some behaviors that you should avoid as host parent, host brother/sister? • If your student tells you of harassment/abuse, what should you do? • Who is the Student Protection Officer? What does s/he do?