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Illinois PowerSchool User’s Group 2011 Spring Meeting

WELCOME. Illinois PowerSchool User’s Group 2011 Spring Meeting. Agenda. Welcome and Special Recognition. Nick Peronti, Lincolnwood SD74 Congratulations on becoming a Dad to Zoe Michelle Peronti on May 13th!! Bill Chapin, Warren Township HS

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Illinois PowerSchool User’s Group 2011 Spring Meeting

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  1. WELCOME Illinois PowerSchool User’s Group 2011 Spring Meeting

  2. Agenda

  3. Welcome and Special Recognition • Nick Peronti, Lincolnwood SD74 • Congratulations on becoming a Dad to Zoe Michelle Peronti on May 13th!! • Bill Chapin, Warren Township HS • Congratulations on retiring from Warren Township High School after 33 years of service! • Others???

  4. Summer Training Opportunities • PowerSchool University • June 26-30, 2011 in Chicago • June 19-23, 2011 in Charleston, SC • July 10-14, 2011 in San Diego, CA • PSUG National Information Exchange & Vendor Expo • July 25-28, 2011 in Las Vegas, NV • See http://psugmi.com/vegas-2011.html for more info

  5. PLANNING FOR 2011-12 • Workshops • What topics do we want workshops on? • Meetings • Do we want a Fall and Spring meeting? • If so, what topics do we want to cover? **Workshop and Meeting announcements will be posted at www.psugil.org.

  6. PowerSchool 7 • Welcome Eric Zorrand Brian Molitor from Pearson

  7. LET’S TAKE A BREAK….!….back by 10:30

  8. ILLINOIS STATE REPORTING • Support Update • Welcome Mike Connolly from Pearson! • IL State Reporting Focus Group • What’s new?” (Jay Duff)

  9. What’s Due for EOY 2011-12? • All enrollments must be exited by 4PM on 7/31/2011 • ELL Data • PreK Follow-up Data • Early Childhood Data • Early Childhood Outcomes Data • Homeless Data • Discipline Data • Student Course Assignment • Outside Course Assignment

  10. What’s New for 2010-11? • Changes for Early Childhood: • Must use Combined PreK/Demographics • PreK at Risk eliminated • Changes for ELL: • TBE (Part / Full / No Time) • TPI (Y / N) • NEW REPORTS: • Birth-to-3 years old (Grade level 00) • Teacher Course Assignment • Provided by *SERVING school

  11. TRANSCRIPT CODING PROJECT • WHAT IS IT? • Transcript Coding Project: School Districts must map their courses to the statewide course classification system for purposes of State reporting. • Student Course Assignment: Student transcript information, including courses completed and grades earned shall be reported to ISBE. • Outside Course Assignment: Student transcript information for students who transfer into your district (effective with the 2010-11 school year), including courses completed and grades earned shall be reported to ISBE.

  12. TRANSCRIPT CODING PROJECT • High school only for 2010-11 school year (yes, I know that is BAD news for high school districts….) • THE GOOD NEWS……. • THE BAD NEWS……. • It’s coming for all districts…..

  13. STUDENT COURSE ASSIGNMENT

  14. STUDENT COURSE ASSIGNMENT • STEP 1 – Update Courses • Update the following IL State fields in Courses set-up • State Course Code ([02]IL_State_Course_Code) • Course Level ([02]IL_Course_Level) • Course Setting ([02]IL_Course_Setting) • Articulated Credit([02]IL_Articulated_Credit) • Dual Credit ([02]IL_Dual_Credit)

  15. STUDENT COURSE ASSIGNMENT • Il State fields are located at the bottom of the Course set-up screen <School, Courses>

  16. STUDENT COURSE ASSIGNMENT • You may also mass-update your courses using the Quick Import function <Special Functions, Importing & Exporting, Quick Import) • **You will need to manually enter data for one course to create the new IL State fields before you import.**

  17. STUDENT COURSE ASSIGNMENT • Section Override – you may also enter the IL state field data on the Section Set-up screen <School, Sections> • Use this when a particular section has a different course level or course setting that what is entered at the course level • Section level settings (for IL State fields) override what is entered on the course set-up screen

  18. STUDENT COURSE ASSIGNMENT • STEP 2 – Storing Grades • Historical grades that are stored using the “Permanently Store Grades” process will pull IL State data from the courses (*sections) set-up • State Course Code • Course Level • Course Setting • Articulated Credit • Dual Credit *IL State data stored in the Sections set-up will override what is stored in the Courses set-up.

  19. STUDENT COURSE ASSIGNMENT • Other “mandatory” fields” • Term (Stored Grades) • Student Course Start Date (CC ) • Section Number (Stored Grades) • Course Credit (Stored Grades) • Student Course End Date (CC)

  20. STUDENT COURSE ASSIGNMENT • Optional State Fields • Local Course ID (Stored Grades) • Local Course Title (Stored Grades) • Actual Attendance (not included) • Total Attendance (not included) • Single Parent including a Single Pregnant Woman (Students, State/Province – IL, General tab) • Displaced Homemaker (State > General tab) • Course Numeric Grade (Stored Grades) • Maximum Numeric Grade (Default is 100)

  21. STUDENT COURSE ASSIGNMENT • Refer to the Illinois State Reporting Guide for a detailed list of data elements and definitions as well as the Report Output table and field names (page 390).https://powersource.pearsonschoolsystems.com/article/54141 • Refer to ISBE website for Data Elements, Templates, etc. http://www.isbe.net/sis/default.htm

  22. STUDENT COURSE ASSIGNMENT • Storing Grades Manually (when course exists in PS) • When entering a new grade and the IL State fields need to be entered/changed, you MUST use the Single New Entry option to enter a grade • When entering a new grade and there is not a valid section number, leave the section number BLANK

  23. STUDENT COURSE ASSIGNMENT • Storing Grades Manually (when course does not exist in PS) • Use the Single New Entry option to enter grades • Leave the Course Number, Section Number and Teacher name fields BLANK • Enter other fields (e.g., course name, grade, etc.) • Click on (Show) Additional State Fields • Enter the following IL State fields: • State Course Code, State Course Setting, Term, Student Course Start Date, Student Course End Date, Articulated Credit, Dual Credit

  24. STUDENT COURSE ASSIGNMENT • Important Note about Student Course Start Date and Student Course End Date • The Student Course Start Date and Student Course End Date must fall within the student’s enrollment dates in SIS. • If an student’s entry date is 8/25/2010 and their exit date is 12/22/2010, the course start and end date must fall within that range.

  25. STUDENT COURSE ASSIGNMENT • Excluding Grades from State Reporting • To exclude a grade from state reporting, check the box following “Exclude this Historical Grade from State Reporting”

  26. OUTSIDE COURSE ASSIGNMENT • STEP 1 – Entering Grades for Transfer Students • Grades for students that transfer into your District from a non-public Illinois School will need to be including in State reporting (OCA) • Grades for students that transfer into your District from a public Illinois School need to be excluded from State reporting as those grades need to be reported by the IL school they transferred from • Check the box following “Exclude this Historical Grade from State Reporting”

  27. OUTSIDE COURSE ASSIGNMENT • STEP 2 – Entering Grades from any school that is NOT a PUBLIC Illinois School: • Leave Course number, Section Number and Teacher name BLANK. • Complete the remainder of the standard fields (e.g., Course name, grade, etc.) • Click (Show) Additional State Fields

  28. OUTSIDE COURSE ASSIGNMENT • Required Illinois State Fields for transfer grades: • OC Facility Type: (01) Out of State, (02) Out of Country, (03) Home Schooled Student, (04) Illinois Non-Public High School, (05) Other • State Course Code • State Course Level • State Course Setting • Term • Student Course Start Date - ? • Student Course End Date - ? • Articulated Credit • Dual Credit

  29. REPORT SET-UP • Letter Grade Mapping <District, Letter Grade Mapping> • Map your District grade scales to the IL State-required grades • You must map each gradescale

  30. REPORT SET-UP • Click “Edit” to open the grade scale mapping screen <District, Letter Grade Mapping>

  31. REPORT SET-UP • Term Grade Mapping <District, Letter Grade Mapping> • Use the Term Grade Mapping to map the state-required Term Period to its respective store code and Term ID for each school in your District. • You must enter for EACH school.

  32. IL Course Assignment Report<Reports, State tab, IL Course Assignment> • May be run at District or School level • Select to include all or selected students • Enter RCDTS number • Select MODE: • Student Course Assignment (SCA): The stored grade must not have an OCA Facility Type populated • Outside Course Assignment (OCA): The stored grade must have an OCA Facility Type populated • Select Year • Select Term • Note: these report take a while to run.

  33. Ask the “Experts”

  34. Thanks for Coming!HAVE A GREAT SUMMER!

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