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Exit Interview

An exit interview is a meeting with an employee about to leave an organization to discuss about the employeeu2019s reason for leaving the organizations generally conducted by a human resources staff member.<br>

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Exit Interview

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  1. What is Exit Interview Exit Interview A guide by

  2. An exit interview is a meeting with a terminating employee that is generally conducted by a human resources staff member. The exit interview provides your organization with the opportunity to obtain frank and honest feedback from the employee who is leaving your employment. What Is Exit Interview? Exit Interview

  3. Who Conducts Exit Interviews? According to the study, "Of those, 70.9% had their HR departments handle the process; 19% had the departing employees’ direct supervisors do it; 8.9% delegated the job to the direct supervisor’s manager, and 1% turned to external consultants." Exit Interview

  4. Is Exit Interview helpful ? Absolutely, Knowing the reason behind the employee’s move can give management a valuable opportunity to correct policies, alter work culture and adjust personnel or pay grades. Exit Interview

  5. Exit Interview format Interviews may be held in-person, over the phone or through a video platform. The length of each interview may vary, but it should generally last approximately 60 minutes. HR should close interviews on a positive note, thanking employees for their time and feedback. Exit Interview

  6. Method Of Conducting Exit Interview There are four prominent ways of taking exit interviews: • 1. In-Person • 2. Online • 3. Paper • 4. Telephone Exit Interview

  7. Exit Interview Purpose The purpose of the Exit Interview are: 1. Obtain employee constructive feedback and leave on a positive note 2. Gather employee Opinions about the organization culture, policies & procedures 3. Management and its effectiveness Exit Interview

  8. 4. Employer branding5. Complete the paper work and recover the company belongings6. Any open issues can be addressed7. Communication gap8. Salary and perks Exit Interview Purpose Exit Interview

  9. Exit interview Process • The exit interview process may contain the following: • Introductory steps like recording a resignation letter. • The next step is to terminate any online access of the • company’s data. • Taking back Company’s property from the employee • The status of employee benefits should be monitored. • Made full & final payment to the employee • Conducting of exit interview Exit Interview

  10. Exit interview Questionnaire • What was the reason for leaving the organization? • Rate the level of job satisfaction. • Problems experienced in the working atmosphere. If any. • Write about the workload and the targets that were assigned to you? • What kind of relation you had with colleagues? • How did you perceive your career goals in this company? Exit Interview

  11. Exit interview Form Form 1. Employee name: Date of Joining: Last date of employment: Department Position Excellent Average Poor Satisfaction in the firm Level of Growth Expectations met Working environment Form 2. Name: Position: Date: Date of Joining: Last date of work: Exit Interview

  12. Participation in an exit interview Participation in an exit interview totally depends on the employee. The employee should participate in an exit interview although it may not be useful. Many career experts believe that there is no use participating in an exit interview. The interaction with the employee should be conducted when the employee is on board. Exit Interview

  13. Exit Interview Checklist • The exit interview checklist may contain the following: • Reason for Termination • Training and Development • Pay and Benefits • Work Environment • Administrative Matters Exit Interview

  14. Importance of exit interviews 1. The reason for employees departure is known 2. The exit interviews enable the employee to leave on a positive note 3. Any issues in the organization can be rectified 4. Exit interview helps to improve an organization’s environment and culture 5. Exit interviews are cost-effective. 6. Exit interviews help in management development and succession planning. 7. It helps in improving training and onboarding programs. 8. Other issues in the management can be resolved Exit Interview

  15. Why employees do not participate in an exit interview 1. The exit interviews are too long 2. The exit interview questions are confusing 3. The employee is afraid of repercussion 4. The process is difficult and uncomfortable 5. The employee is departing and does not care anymore Exit Interview

  16. Thank You • Explore more about : • HR Processes • Performance Management • Training and Development Exit Interview Visit : www.HRhelpboard.com

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