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Regional Workshop on Exchange of Good Practices and Self-Assessment Result for Improvement of Regulatory Performance 2 – 5 December 2013, Arusha, Tanzania. South Africa Kameshni Naidoo, NNR. LIFECYCLE 1. RAF/9/038: Training. Joint training of the two Regulatory Bodies in South Africa
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Regional Workshop on Exchange of Good Practices and Self-Assessment Result for Improvement of Regulatory Performance2 – 5 December 2013, Arusha, Tanzania South Africa Kameshni Naidoo, NNR
RAF/9/038: Training • Joint training of the two Regulatory Bodies in South Africa • National training course by IAEA in Sept 2009 • Joint refresher SAT training workshop, 26 March 2010, Pretoria, conducted by NNR • 30 NNR and Directorate Radiation Control staff • Joint refresher SAT training workshop, 31 March 2010, Cape Town, conducted by NNR • 16 NNR and Directorate Radiation Control staff • SAT mini training course on the self assessment methodology, 3-4 June 2010, conducted by IAEA • 20 NNR staff
RAF/9/038: SAT modules selected • Legislative and Government Responsibilities • Responsibilities and functions of the Regulatory Body • Organisation of the Regulatory Body • Authorisation by the Regulatory Body • Review and Assessment by the Regulatory Body • Inspection and Enforcement by the Regulatory Body • Development of Regulation and Guides of the Regulatory Body • Management System for the Regulatory Body • Radioactive Waste management and Decommissioning (NNR only)
RAF/9/038: Progress • Response, Analysis and Action Planning Phases for all SAT Modules completed by middle November 2010 • National SAT report was submitted to IAEA Project Officer on 15 December 2010 • The Report was reviewed for endorsement by the Senior Management of the Regulatory Bodies, Board of Directors and National Department of Energy • National Dept of Health appointed Task Team to advise on the regulation of radionuclides – Feb 2011 • Implementation of action plans planned for 1 April 2011, started October 2011 • Executive Authorities and Board recommended IRRS mission after non-compliance actions are addressed – Dec 1016
RAF/9/038: Timeline 3 months • Response & Analysis 2 modules • IAEA expert mission • Update of 2 modules (Response & Analysis) • Action plans & Workshop • Response & Analysis 6 modules (NNR 2 weeks, DOH 4 months) • NNR analysis of some DOH modules • Action Plans & Workshop • Drafting of SAT procedures (Quality System) • Merging of organisational modules • Merging of Regulatory Bodies modules and reports • Quality checks • 3 action plans: joint and 1 for each Regulatory Body • 76 actions 4 months 1 month
RAF/9/038: Challenges • Initially the non-availability of key team members for the Respondent and Analysis Phases, resulting in delays and poor quality outputs. Resolved. • The arrangement (at the time) for information sharing, cooperation, collaboration and mechanisms between the two Regulatory Bodies not optimal. Resolved. • Initially some problems with the SAT software (downloading, merging of national SAT files, corrupt files, software constraints etc.). Resolved.
RAF/9/038: Challenges • The level of depth of responses and methodology for analysis initially differed from one team/organisation to another. Resolved • As a result of a lack of human resources in the Response and Analysis phases there was not enough staff available for this work (Directorate Radiation Control mainly). Resolved • Skills transfer of organizational processes and regulatory functions were not optimal initially as not all persons that were trained participated in the response and analysis phases. Resolved
RAF/9/038: Challenges • Overall management and implementation of action plan • Regular feedback on SAT progress and action plan implementation to the staff and stakeholders
RAF/9/038: Benefits, outcomes • Training of all relevant regulatory staff in SAT methodology • Exposure of staff to IAEA standards and guides • Capacity building through reviewing and analysing of legislative, regulatory and organisational processes and procedures • Integration of SAT process into the strategic management process • Establishment of mechanisms for closer cooperation between regulatory bodies and relevant stakeholders within the national framework • Incorporation of self assessment into Quality Management System through development of policies and procedures • Task Team on Radio Nuclides based on SAT
RAF/9/038: Good Approaches • Ongoing consultation with the IAEA counterparts • Review of effectiveness of SAT work • Make use of all the available technical support (national training, review missions, and member state support) • Involvement and support of the highest level of management and government to manage the project • Collaboration with all stakeholders • A focused and dedicated way of implementation of specific phases.
RAF/9/038: Good Approaches • (Joint) Steering Committees • Dedicated project coordinator • Skills transfer and ownership of SAT at all organizational levels of staff. • Incorporation of self assessment into Quality Management System through development of policies and procedures. • Review of country SAT report by high level officials and Government Departments
RAF/9/038: Implementation Project Plan • Approved by all managers • Included in strategic/operational plans • Overall coordination Special Nuclear Projects • Principles/guidelines for implementation • Prioritized actions per quarter • Implementation approach (teams) • Resources, key staff and skills transfer • Project management, overall and in teams • Financial costs (national, IAEA etc.) • IRRS to be requested for December 2016
RAF/9/038: Status at 2013 • 4 Plenary with NNR staff • ~25 subproject team meetings • 12 subproject action plans, 2 gap analyses • 4 internal updated procedures • 1 regulatory philosophy, 7 draft regulations, 4 guides • Regulatory training matrix, manual, induction course implemented, training materials developed (x40 presentations) • RAIS source register • ISO 9001 training, QM benchmarking, automated processes
RAF/9/038: Implementation lessons • Input from staff - planning • Timing of Plenary prior to completion of milestones • Streamline approval of deliverables • Importance of SA subprojects and deadlines • Management approval of implementation products • Dedicated and committed teams • Regular engagements and communication with teams
Lifecycle 2 Scope The modules include: • Responsibilities and Functions of the Government, • Global Nuclear Safety Regime, • Responsibilities of the Regulatory Body, • Management System of the Regulatory Body, • Emergency Preparedness and Response The IAEA electronic SARIS tool will be used to facilitate the self-assessment process
Lifecycle 2 Project Management • National Steering Committee consists of the Project Management Teams from the Directorate Radiation Control and the NNR • NNR representatives are Senior Managers and the Self-Assessment national coordinator. This Committee is responsible for developing the Lifecycle 2 Action Plan following the Analysis of Responses • For the NNR the Self-Assessment Project Management Team (PMT) is headed by the national coordinator. This team is responsible for the planning and oversight activities and will meet on a bimonthly basis.
Lifecycle 2 Methodology • Two Response Teams, 2 Analysis Teams • The Analysis Teams assess Modules the other team responded to • A Plenary conducted after the analysis to present the outcomes to NNR staff, and to obtain staff review comments.
