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TAPA FSR 2009 Krak w 4th June 2009 Leszek Sitkowski LRQA Poland

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TAPA FSR 2009 Krak w 4th June 2009 Leszek Sitkowski LRQA Poland

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    2. Marine,Energy,Transportation Managements Systems (LRQA) Quality, Environment Security of : Supply Chain ISO 28001 Information ISO27001 Ships ISPS TAPA

    3. The LRQA Established in 1985. Top 5 management systems certification bodies 1,700 staff, 45,000+ certificates, 120+ countries. 50% of FT Top 200 Global Companies are LRQA clients Management system services like verifications, assessments and training Over 30 accreditations worldwide

    4. What is TAPA? Transported Asset Protection Association Established 1997 association of security professionals Fundamental objective - achieve positive change in the security practices of freight transportation and insurance, Manage security threats (theft) Members High value goods manufacturers / distributors Freight services industry companies. Insurers Organisations & associations that support TAPA aims.

    6. What is FSR? Freight Security Requirements A list with minimum security requirements; 3 security levels; A, B and C; Buyer will set the security level, A, B or C based on value / volume of his product passing through suppliers supply chain. A and B levels will be audited (assessments) by an independent auditors and certified. . From 1-1- 2009 ; FSR 2009 replaced FSR 2007.

    7. TAPA FSR 2009 TAPA FSR Freight Security Requirements Objective: to Ensure safe and secure in transit storage /warehousing of assets. Minimum acceptable standards throughout the supply chain and methods to maintain those standards Outlines process and specification to attain TAPA certification. TAPA members intend to select suppliers that meet or exceed TAPA certification requirements TAPA FSR will be referenced in any contract between Supplier and Buyer

    8. TAPA FSR 2009 related documents FSR 2009 Freight Suppliers specifies Minimum Security requirements TAPA FSR Scoring Matrix Provides associated scoring criteria (0, 1 or 2) for meeting each specific FSR. TAPA FSR Audit Form in Excel Lists FSRs by classification (A, B or C) and provides calculation for scoring. - Audit report

    9. TAPA FSR 2009 Risk assessments and Audits Supplier agrees to Buyers right to conduct risk assessment or audit of all transit, storage and warehousing locations used for Buyers assets Supplier shall ensure the TAPA certified audit body is engaged to ensure FSR audits/ certification ( A and B) Pass criteria : FSR audit score is 60% or higher in each individual section ( excluding 6, 7 and 8) and ALL MANDATORY Items are scored at least 1.

    10. TAPA FSR 2009 Classification A and B Certification audit conducted 1st year, validation audit conducted the following year (Certificates are issued for 2 years). Supplier Self Assessment: Annually and submitted to the Certification Body who performed the original audit , within 2 weeks of original certificate anniversary C No audits by Buyer or independent assessor

    11. Supplier Facility Security Requirements Suppliers facility security based on : Good physical barriers Efficient operation of intruder alarm and CCTV surveillance Strict adherence to operational procedures Facility location TAPA audit form specifies tactics identified through knowledge and experience best known methods, proven operational processes Alternative methods acceptable if they result in meeting or exceeding security requirements of FSR

    12. FSR Assessment Areas 1. Perimeter Security 2. Access Control Office Areas 3. Facility Dock/Warehouse 4. Security Systems 5. Security Procedures 6. Standard Truck Security Requirements 7. Pre-Alerts 8. Enhanced Security Requirements

    13. FSR Assessment Areas ( example) 1. Perimeter Security V- requirement, M- mandatory

    14. FSR Assessment Areas 1. Perimeter Security

    15. FSR 2009 Requirement 1.2.2 Mandatory

    16. TAPA FSR 2009 Mandatory requirements for grade A 1.Perimeter Security 1.2.1 CCTV external coverage of shipping and receiving yard, including entry / exit point, to cover movement of vehicles and individuals 1.2.2 CCTV coverage of all external dock area. 1.2.3 CCTV system able to view exterior sides of the facility. 1.3.3 Exterior and interior lighting levels that support high quality CCTV images and recording

    17. TAPA FSR 2009 Mandatory requirements for grade A 1. Perimeter Security (cont) 1.4.1 All facility external doors alarmed and linked to main alarm system 1.5.1 All windows or other openings in warehouse walls and roof secured.

    18. TAPA FSR 2009 Mandatory requirements for grade A 2. Access Control Office areas 2.1.1 Visitor entry point(s) controlled. 2.1.2. Employee entry point(s) controlled.

    19. TAPA FSR 2009 Mandatory requirements for grade A 3. Facility Dock/ Warehouse 3.1. Access control between office and dock/warehouse 3.1.1 Security controlled access points (e.g., Guard, card access or CCTV with intercom

    20. TAPA FSR 2009 Mandatory requirements for grade A 3.3 High value storage area 3.3.1 Restricted-access, caged/vault area for assets staged on-site for more than 2 hours: High-grade security mesh, chain-link or hard-wall, including top/roof; CCTV, controlled access

    21. TAPA FSR 2009 Mandatory requirements for grade A 3.5 CCTV Coverage 3.5.1. Internal dock doors and dock areas covered by CCTV. 3.5.2. Buyer-designated assets under 100% CCTV surveillance while in Supplier facility (this does not require 100% of floor coverage, rather 100% coverage of Buyers assets e.g. CCTV from dock, to pallet breakdown/buildup area, to high-value cage/vault).

    22. TAPA FSR 2009 Mandatory requirements for grade A 3.6 Motion detection alarms 3.6.1 Motion detection alarms inside warehouse and activated when entire facility is vacated (N/A if facility is true 24x7x366 operation

    23. TAPA FSR 2009 Mandatory requirements for grade A 4. Security Systems 4.1.1 Manned security monitoring post 24x7x366; secured from attack 4.2 Intruder alarm system 4.2.2 Restricted access to alarm system. 4.2.3 Alarms monitored. 4.3 CCTV system 4.3.1 All CCTV images are recorded (VCR or DVR). 4.3.2 Restricted access to CCTV system functions. 4.3.3 Minimum 30-day retention of all CCTV recordings; recordings are held in secure storage area

    24. TAPA FSR 2009 Mandatory requirements for grade A 5. Security procedures 5.1.9 Control of shipping documents/information so that details of Buyers assets are restricted to those with a need to know.. 5.1.10 All drivers identified using government-issued photo-ID (e.g.; drivers' license; passport or national ID card, etc.) 5.1.21 Documented maintenance programs in place for all technical (physical) security installations/systems (CCTV, Access controls, Intruder detection, Lighting). 5.2.1 Criminal history check in place encompassing 5-year criminal history and employment check (vetting within constraints of local country laws).

    25. Certification Industry wide endorsement Independent 3rd Parties - globally Consistency & reliability Cost effectiveness Contractual obligations Recognition (Insurance, authorities)

    26. TAPA FSR Certification Process Flowchart

    27. Useful links TAPA www.tapaemea.com LRQA www.lrqa.pl

    28. LRQA Contact details Lloyds Register Quality Assurance, Poland Leszek Sitkowski LRQA Poland Service Delivery Manager E leszek.sitkowski@lr.org M +48 58 601 748 053

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