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Government Recordkeeping Update November 2009

John Roberts, Acting Group Manager, Government Recordkeeping Group, Archives New Zealand. Government Recordkeeping Update November 2009. Overview. New standards projects: Disposal, ERKSS EDRMS project Training update Digital Continuity New Continuum publications Changes to our websites

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Government Recordkeeping Update November 2009

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  1. John Roberts, Acting Group Manager, Government Recordkeeping Group, Archives New Zealand Government Recordkeeping UpdateNovember 2009

  2. Overview • New standards projects: Disposal, ERKSS • EDRMS project • Training update • Digital Continuity • New Continuum publications • Changes to our websites • Changing faces at Archives NZ Update on Current Developments

  3. New Standard on Disposal • Principles-based, mandatory standard to support regular and effective disposal of records in the public sector • Will apply to local authorities and all public offices except schools • Advisory Group representing local authorities, public offices, professional associations established, and first meeting held • Consultation scheduled for Feb-March • For more information, contact Mark Crookston, Senior Advisor, Appraisal (mark.crookston@archives.govt.nz) Update on Current Developments

  4. ERKSS Review – Phase Two • Project underway to revise the Electronic Recordkeeping Systems Standard • Looking at adopting ICA/ADRI Principles & Functional Requirements for Records in Electronic Office Environments • Advisory Group meeting in Wellington next week • Full consultation period March – May 2010 • For more information, contact Lisa Judge, Advisor, Government Recordkeeping Programme Lisa.Judge@archives.govt.nz Update on Current Developments

  5. EDRMS project update • Working with Government Technology Services • Focus for this year is defining the problems with EDRMS purchase and implementation, and identifying viable solutions • Our questions: Are EDRMS implementations delivering value for money? If not, why not? What can we do to help public sector organisations get more benefit from EDRMS? • If you are interested in this work, please let us know. We do want to consult with all interested parties. Contact: rkadvice@archives.govt.nz Update on Current Developments

  6. Government Recordkeeping Training Update • New/revised courses: • Recordkeeping Metadata • Appraisal and Disposal • Preparing Records for Transfer • Christchurch courses coming up: • 26-27 May 2010 Local Government Records and Archives • 21 July 2010 Intro to the PRA • 22 July 2010 Transfer • For more information see our website at: http://www.archives.govt.nz/advice/training-and-events/government-recordkeeping-training Update on Current Developments

  7. Digital continuity – new projects • Digital Continuity Glossary: Enabling different professions to understand one another. Will replace Continuum glossary. • Targeting At Risk Information: Collaborative project to analyse risks to maintenance of digital information, develop a risk model and publish guidance. • Contact – evelyn.wareham@archives.govt.nz 1964 mobile phone at Tauranga hospital. Archives New Zealand ADHL A1659/99b. Update on Current Developments

  8. FUTURE PERFECT: DIGITAL CONTINUITY CONFERENCE 2010 • Wellington Convention Centre, 3-5 May 2010 • Southern hemisphere’s premiere digital preservation event, with training, conference and action barcamp. • Contact: stephen.clarke@archives.govt.nz Update on Current Developments

  9. New Continuum publications • G14 Technical Guide on Implementing Technical Specs in EDRMS • G15 Guide to Completing a Survey of Physical Records • G16 Guide to Best Practice in Storage • G17 Recordkeeping for Business Activities Carried out by Contractors • G20 : Web Records Guide • F19 Factsheet: An Introduction to the Legacy Records Programme • F20 Factsheet: Managing Datasets • F22 Factsheet: Digital Transfer http://continuum.archives.govt.nz/recordkeeping-publications.html Update on Current Developments

  10. New web portal http://www.archives.govt.nz/ Update on Current Developments

  11. Changing Faces at Archives New Zealand New staff • Siobhan King, Senior Advisor, Government Recordkeeping Programme • Anna Gulbransen, Advisor, Government Recordkeeping Programme • Sara McInally, Administrative Assistant, Government Recordkeeping • Lavina Edwin, Senior Advisor, Public Records Act Audit Programme • Wendy Stokes, Senior Advisor, Public Records Act Audit Programme • Zowie Ransfield, Programme Coordinator, Public Records Act Audit Programme Departures • Alice Patterson, Senior Advisor, Government Recordkeeping Programme • Kate Jones, Senior Advisor, Government Recordkeeping Programme • Natalie Dewson, Senior Advisor , Government Recordkeeping Programme (on parental leave) Update on Current Developments

  12. Website: http://www.archives.govt.nz/ Email:rkadvice@archives.govt.nz Telephone: (04) 499 5595 Further Information

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