Finance with $ylvie CISV Dollars

1. Finance with $ylvieCISV Dollars CISV Canada - 2009 SBM May 1-3, 2009

2. Topics • National Budget • Designated Funds • Endowment Fund • Two Fees, One Currency • Program Fees • Host Fee Credits • IO Penalty Fees • Billing – Statement/Invoices • NBM Hosting • Revenue Canada • Other – Website / Email

3. National Budget • Operating Budget – funded by Chapters • 2008-2009 budget of $67,680 • Each chapter pays equal share of $5,347.50 • No change for last 5 years • Each developing chapter pays ½ share or $2,673.75 • Total collected from chapters - $58,823 • Deficit of $8.9K funded from retained surplus • Retained surplus from prior years - $46.5K • 74% of budget goes to fund meeting costs • NBM – 37% SBM – 16% MWM – 0% • AIM – 17% ARC – 4%

4. Total Annual Expenditures - 10 year period Chapter Contribution BUDGET NBM SBM Meetings Other

5. Meeting Costs as a Percent of Total Annual Expenditure Wat Van Ott Tor StG Lon Wat Vic Sas Cal BUDGET NBM Only All Meetings

6. Designated Funds at Sept 2008 • a) Program Fund –40,561 • Formerly Leadership Development and Seminar Funds • b) Development Fund -4,351 • Formerly International, National and JB Funds • c) Special Projects Fund -23,492 • Formerly Canadolombia and Skukkum Funds • d) Memorial Fund -16,713 • Formerly Memorial and Bereavement Funds • TOTAL$85,117

7. Budget Request Committees • Complete the Committee Report providing details of committees activities • Report includes budget request • Receives committees report and budget request • Ensures numbers are realistic and fit to Board’s guides • Presents budget to the CISV Canada Board • Explain how changes affect the overall financial picture Finance Committee CISV Canada Board • Receives the budget • Questions and answers • Makes changes • Approves the budget

8. Endowment Fund – established Jan 2006 • Opening balance – Oct 2005 $0 • 2005-2006 Contributions 12,850 • 2005-2006 Interest 345 • Closing balance – Sep 2006 $13,195 • 2006-2007 Contributions 11,267 • 2006-2007 Interest 636 • Closing balance – Sep 2007 $25,098 • 2007-2008 Contributions 8,400 • 2007-2008 Interest 539 • Closing balance – Sep 2008 $34,037

9. Two Fees, One Currency • Started with the 2004 summer program, all financial settlements for International fees between CISV Canada and the Canadian chapters are in Canadian dollars. • The annual fixed exchange rate (GBP/CDN) is approved at the NBM. • A fixed exchange rate of 2.35 has been used for the first 2 years. • A fixed exchange rate of 2.32 has been used for the previous 3 years, including 2008-2009 fiscal years. • Approx $9,300 realized on exchange gain.

10. 2009 Fees Canada Fee Total $ IO Fee @$2.32 • Village Delegation £405 $940 $400 $1,340 • Village JCDelegate £81 $190 $100 $290 • Summer Camp • Delegation of 5 £970 $2,250 $400 $2,650 • Delegation of 7 £1,418 $3,290 $600 $3,890 • Interchange Delegate £81 $190 $100 $290 • Including leader (IO) £81 $190 $0 $190 • Seminar Camp Delegate £233 $540 $100 $640 • IYM Delegate(based on 8 days)£133 $310 * $100 $410 • Including leader (IO) £45 $105 0 $105 • IPP Delegate £77 $180 0 $180 • Hosting Staff £37 $85 $100 $185 * Delegations only

11. 2009 Other Fees • Assessed by CISV International • IPP Host NA -£0 $0.00 • NA Membership £50 $115.00 • Chapter Membership £46 $107.00 • Life Member (one time fee) £150 $350.00 • AIM Delegate £57 $130.00 • IJBC Delegate £57 $130.00 • AIM/IJBC Combined Delegate £77 $180.00 £GPB $CDN

12. Host Fee Credits • Delegate fees are received by IO, which are then credited to the host NA on quarterly billings • For 2009, CISV Canada will be credited for hosting the following programs: • Summer Camp C-2009-05 – Calgary (9 delegations) • Summer Camp C-2009-06 – London (9 delegations) • Seminar Camp S-2009-05 – Toronto (28 delegates) • Summer Camp host fee • $1,395 per delegation (600GBP @ 2.32) or $12,555 • Seminar Camp host fee • $145 per delegate (62GBP @ 2.32) or $4,060

13. IO Penalty Fees - Village

14. For Mar-Apr IYMs For Jun- Aug Programmes For Dec-Jan Programmes January 15 April 15 October 15 As of these dates, when a participant cancellation penalty is charged, 100% of the host fee amount will be remitted to the host NA, unless someone else takes the invitation. This does not apply to cases of force majeure, where no penalty is charged. IO Penalty Fees – Host Fee • When a participant cancels too close to the time of the programme, it is important that the host NA not loose the host fee that they would have received for that participant. Therefore, when a cancellation (for reasons other than force majeure) is made within 2 months of the programme and no one else accepts the invitation, 100% of the host fee amount will be given to the host NA. If the cancellation is before that date, the host fee amount will not be given to the host NA. Rather than have to calculate 2 months prior for every programme, there will be set deadlines so that dates are clear for everyone.

15. Billings – Statement/Invoices • First billing following NBM – Dec • Chapter share of National Budget • Chapter contribution to National Development Fund, International Development Fund, Bereavement Fund, JB Fund • Second billing following SBM – Apr/May • Includes IO fees for International Programs and National Delegate fees that are credited to the Leadership Development Fund and may include host fee credits • Other charges and adjustments • Third billing - late summer – Aug/Sep • Includes host fee credits from IO • Other charges and adjustments

16. NBM Hosting / Fees NBM Registration Fee • Chapters host the NBM • Host chapter collects registration fee to fund expenditures • Registration Fee set by Treasurer in consultation with host chapter. • Attendance – 100-125 people Adult Junior Vic Wat Van Ott Tor StG Sas Lon Wat • Registration Fee pays for: • 3 nights accommodation – Thursday to Sunday - adults - double accommodation and juniors – triple or quad accommodation • Meals – Friday Breakfast to Sunday Breakfast • 2 Large Plenary rooms – one for adults and one for juniors • Saturday Night social event – Chapter theme • National Exec liaisons with Chapter Host NBM organizer

17. Revenue Canada - Update • Submit annual return (Form T3010) within 6 months of fiscal year end • subject to a $500 penalty in addition to having the registration revoked • The name Canada Revenue Agency and the Web site address www.cra.gc.ca/charities must now be printed on official donation receipts. • Charities Directorate offers an electronic mailing list that provides regular information updates. Subscribe to this free service at: www.cra.gc.ca/eservices/maillist/subscribecharities-e.html. • Archive of previous Newsletters at: • http://www.cra-arc.gc.ca/tax/charities/newsletters-e.html

18. Other – Website / Email • CISV Canada website – www.cisv.ca • General information on CISV and latest news in CISV Canada • Contribution from Chapters encouraged • Links to IO website and resources • Resource centre • Only for members of CISV Canada Chapters • Tons of useful resource material • Need User ID and Password • User ID and Password changes after SBM • User ID: canada.member • Password: fredericton2009

19. Other – Website / Email • CISV Canada email distribution based on the following convention: xxxx@ca.cisv.org • Every position has own email: • president@ca.cisv.org • trustee@ca.cisv.org • calgary@ca.cisv.org • village@ca.cisv.org • Can send email to a group: • board.elist@ca.cisv.org • exec.list@ca.cisv.org • chapterchairs.list@ca.cisv.org • committeechairs.list@ca.cisv.org • wisdom.elist@ca.cisv.org • Email Subject Line: <CISV Canada> Subject of your email

20. Questions ??? Thank you