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Santisimo Rosario Productions

Santisimo Rosario Productions . presents. Jed madela. 350k inclusive: band, CD, front act 1-1 ½ half hour show Vice Ganda : ? Nina ?. Richard Poon /Jed Madela /Vice Ganda. February 25, 2012 Bataaan People’s Center Balanga city, Bataan Budget

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Santisimo Rosario Productions

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  1. Santisimo Rosario Productions presents

  2. Jed madela • 350k inclusive: band, CD, front act 1-1 ½ half hour show Vice Ganda: ? Nina ?

  3. Richard Poon/Jed Madela/Vice Ganda • February 25, 2012 • Bataaan People’s CenterBalanga city, Bataan • Budget - 350k ---- Richard Poon inclusive: 7 piece band, front act more than 1 hour show

  4. Estimated expenses • Artists-----------------------------350k – 700k • Sounds and lights --------------- 80k • Cooling system------------------- 45k-60k • Venue ----------------------------- ? Free • Tax --------------------------------- 30% sold ticket • Accomodation/food ------------- 100k • Tickets/ promo matl ------------- 50k • Total ------------------------------650k-1M

  5. Committees • Ways and means • Physical arrangements • Marketing and Promotions • Security and safety • Accomodations OIC - Letters - Tickets - payments and collections - sponsors

  6. Projections • 5000 seats Ticket Prices Php 1200.00 x 700 = 840k Php 1000.00 x 300 = 300k Php 800.00 x 700 = 560k Php 500.00 x 900 = 450k PhP 300.00 x 2000 = 600k Less tax Less beneficiary Less expenses

  7. Church coordinator • Manpower - med reps - secretary

  8. Committees Things to do • Ways and Means - letters for prospects - decide on perks for the sponsors - decide on the amount of sponsorship Physical arrangements - costing of stage, ramp,WC, cleaning up - how many Iwata needed? - materials for ramp, seats, cordon - organize secreataries as extra manpower - seats

  9. Committees things to do • Marketing and Promotions - decide on key ticket outlets - strategic location for posters and tarps - ticket selling by everybody - radio and cable ads - contacts for schools? - church

  10. Committees things to do Security and safety - check BPC entrance and exits( how many?) - Police visibility - security guards - presence of ambulance and BFP? - first aid kit - strategic location of personnel for ticketing

  11. Committees things to do Accomodation - bookings for 2 rooms for jed and company - food on the day of the concert for artist and SRMS and other staff - bookings for the chairs and ramp

  12. OIC things to do Letters: - Letters for sponsors, police or marshalls - letters for schools Tickets - accounting of tickets to SRMS and outlets - signing and marking/stamp on tickets prior to selling

  13. OIC things to do Payment and collections - forms for receiving and accounting ticket sales - forms for collecting sponsorships - collection of ticket sales of different outlets Church Coordinator - appointment with bishop/priest for coordination of marketing and promotions - powerpoint slide for promo after each mass in the different churches - strategic location or trusted person for tickets sales

  14. Sample form • Name of SRMS member/outlets • Tickets #pieces ticket no. sold amount date rcvd Php 1200 100 001-100 Php 1000 Php 800 Php 500 Php 300 sold ticket # amount date received signature Php 1200 34

  15. Progress report • Ways and means - list down numingber and names of sponsors - get logos for promotion during the concert - target date for collection and final list of sponsors Physical Arrangements - updates on source of materials - costing of materials for stage, chairs and manpower - final list of secretaries needed for additional manpower - coordination of set up of light and sounds

  16. Progress Report • Marketing and Promotions • Full blast promotions and ticket sales • Final list of posters and tarps with allocated areas • Final list of ticket outlets

  17. Progress Report • Security and Safety/ Engineering • Check number of outlets for iwata and industrial fan • Check number of functional units • Genset availability at the venue • Lighting requirement of the venue • Final headcount of police, marshall, BFP and security guard • Design traffic route and designate parking spaces

  18. Accommodation and Food • Book hotel accomodation and food • Facilitate with check in and check out of guests • Identify meeting area for DFC members and staff as well as the crew of Jed Madela • Finalize head count for food • Book crew meals

  19. Progress Report • Ticket sales • Assign dates for ticket sales collection and sponsorship • Initial accounting of expenses • Assessment for the need for additional ticket printing

  20. Progress Report • Letters • Final check of required letters to sponsors, security, and schools

  21. Updates • Artists-----------------------------350k • Sounds and lights --------------- 80k • Cooling system------------------- ? Free ( x-deal) • Venue ----------------------------- 22,500++ • Tax --------------------------------- 30% sold ticket • Accomodation/food ------------- 50k • Tickets/ promo matl ------------- 50k • Total ------------------------------Php552,500

  22. Committees Updates • Ways and means • Physical arrangements • Marketing and Promotions • Security and safety • Accomodations • Documentations OIC - Letters - Tickets - payments and collections - sponsors

  23. Additional Things to do • Plaque for Jed at the end of concert to be awarded by bishop • List heart and mind, power radio and cable tv as sponsor • Finalize van for the band • Shirt for the group and staff • X- deal pizarro clinic, crown hotel, • Communications ( radio,cellphones with headphones) • Ticket distribution

  24. Things for discussion • Space for booths, how much, how big, location? • Need for projector? • Need for generator set? • Promotion and ticket selling in the church • Sponsors from shops within Robinsons • Scheduled dates of remittances

  25. Committees Updates • Ways and means • Physical arrangements • Marketing and Promotions • Security and safety • Accomodations • Documentations OIC - Letters - Tickets - payments and collections - sponsors

  26. 4 sundays to goThings for discussion • Posters of sponsors, booths how much? • Targeted buyers of tickets/sponsors • Grouping for churches for wider coverage ( 3 couples/church) • Update on school ticket selling Dates of remittance Finalize plans for shirt, food selling Plan for CD’s Repertoire of HOM assign in charge for plaque design and production update on ticket sales? problems encountered?

  27. 2 weeks to go • Updates of committees/OIC • W/M com - final list of sponsors/confirmed - posters and tarps, booth space assignment - logos and tag lines gathering - collection of sponsorship/distribution of complimentary tickets - plan for CD

  28. 2 weeks to go • Updates of committees/OIC • P/A com - stage arrangement/ design/ramp (budget) - coordination with lights and sound - confirmed Iwata - scented candles in the CR, dressing room - confirm number of chairs - manpower

  29. 2 weeks to go • Updates of committees/OIC • M/P com - school/church sales/promotions - mall sales/promo - plan for CD - specify target ticket buyer - how do we boost up ticket sales?

  30. 2 weeks to go • Updates of committees/OIC • S/S/Engr com - head count SG, BFP, PNP- confirmation - voltage capacity - outlet extensions - lightings from BPC - Max no of iwata? - audience/vehicles traffic route

  31. 2 weeks to go • Updates of committees/OIC • Accomodation com - head count for meals/ crew meals/no of meals - provide assembly/briefing area - trucks for iwata - meal for artists/band - finalize room bookings

  32. 2 weeks to go • Updates of committees/OIC • Documentation com - complete sponsor logo/tag lines presentation (major sponsors only), sponsor’s materials - complete list minor and major sponsors for live announcements during concert - script for announcements - cables for LCD projectors/ set-up for live coverage - charge batteries for cam and videos - shirts/polo shirts printing, hand fan for sale

  33. 2 weeks to go • Updates of committees/OIC • letters com - plaque for Jed - letter for tax exemption (gov and mayor) - script for voice over Tickets/ sponsors collection com - sales, sales, sales kumusta? - collections

  34. register expenses • Promo materials ate jojie • SG • P/A com cost • Housekeeping utility • Withholding tax of Jed • Lunch? For the group during the concert after final check in the am

  35. Initial post assignments • Check BPC lay-out • H-zone cafe/ selling startegies/products

  36. 2 weeks to go • Schedule • 9am-12noon ----------------- visit venue for final check • set-up • 1pm-1:30pm------------------ rosary prayer • 1:30-3:00pm------------------ briefing/orientation of • post (secretaries) • 3:00-4:00pm------------------ heavy merienda/early • dinner • 4:00-5:30pm-----------------------proceed to BPC/prepare for • the concert/assigned post

  37. 2 weeks to go • Schedule • 5:30-7:00pm----------------- gates open for audience • 7:00- 7:45pm---------------- HOM • 8:00- onwards --------------Jed Madela/front act • 10:00 pm ---------------------housekeeping

  38. 1 week to go • Updates of all committees • Ticket sales update • Stage set-up, lights and sounds • Iwata set-up • Ticket check/post- responsibilities (everybody aware) • Food sales ( specific merchandise) • Vehicle and human traffic • Accomodation/meals( final headcount) • Recorded voice over/script/sponsor slide show

  39. 1 week to go • Pictures/logos/tag line • Set a Thursday night meeting?

  40. Updates expenses • Artists-----------------------------350k • Sounds and lights --------------- 70k • Cooling system------------------- 20,500 ( x-deal) • Venue ----------------------------- 22,500++ • Tax --------------------------------- ? free • Accomodation/food ------------- 50k • Tickets/ promo matl ------------- 50k • SG, chairs, plaque----------------- approx 15k • Total ------------------------------Php552,500

  41. This is it!!!! • Things to remember and bring • Stamp for entrance • Flashlight • Ticket box/pouch • Water for artist • Table for ticket sales and artist on stage • Radio, cell phones headphones • Booth for sponsors with flyers

  42. Final update • Committee updates • H-cafe • Food / accomodation • Iwata ( transpo and installation) • Stage • Positions/assigned post in the venue • Secretaries (final list and names) • Plaque/ Fr Abe • Housekeeping

  43. Bill payments • Balance for artist------ 200k • Van---------------------- 7k • Iwata-------------------- 20,500 • Chairs------------------- 6k • Lights and sounds----- 70k • Venue-------------------- 22,500 • SG------------------------ 2,400 • Stage--------------------- ??? • Shirts--------------------- ??? • SEC----------------------- 15k

  44. This is it! • Schedule • 9am-12noon ----------------- visit venue for final check • set-up • 1pm-1:30pm------------------ rosary prayer • 1:30-3:00pm------------------ briefing/orientation of • post (secretaries) • 3:00-4:00pm------------------ heavy merienda/early • dinner • 4:00-5:30pm-----------------------proceed to BPC/prepare for • the concert/assigned post

  45. This is it • Schedule • 5:30-7:00pm----------------- gates open for audience • 7:00- 7:45pm---------------- HOM • 8:00- onwards --------------Jed Madela/front act • 10:00 pm ---------------------housekeeping

  46. Program proper @@@@@Sponsor announcements Invocation National Anthem @@@@@Sponsor announcements HOM @@@@@Sponsor announcements Jed/Gail Blanco Awarding of Plaque by Fr. Abraham Pantig @@@@@Sponsor announcements

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