Construction materials acceptance and documentation

1. WisDOT BTS MMS Construction materials acceptance and documentation

2. Acronym / Definitions: • MIT – Materials Information Tracking (Field Version) Used by WisDOT/Consultant/& Municipal staff in the field to enter a limited number of test prefixes as well as DT 1310 forms • MTS – Materials Tracking System (LAN Version) Used by WisDOT Materials Labs, IA Specialists, & Materials Engineers/Coordinators to enter test or documentation data • MRS – Materials Reporting System Used by the contractor to enter concrete, nuclear density, pavement thickness, & IRI QC test data

3. MTS Test Prefix WisDOT BTS MMS

4. MIT & Prefix 155 QMP Summaries Used to record important bulleted information on QC/QV activities and acceptance methods for the various QMP Specifications QMP Summary is created using the department’s statewide QMP Summary templates & the prefix 155 report in MIT or MTS.

5. Which QMP Summary Templates are available for the prefix 155 report? Base Aggregates Ancillary Concrete Items PCC Pavement PCC Structures HMA Nuclear Density HMA Mixtures IRI Base Aggregate Compaction (under development)

6. MTS/MIT & Prefix 900 Reference Reports Record of external acceptance documentation. Found in the Final Materials Records. It is used for listing references to all Materials acceptance related records/paperwork, such as Certificate of Compliance, Certified reports of test or analysis, and shop inspections..

7. What documents require a 900 entry? All external materials documentation used for acceptance: • Certifications • Certified test reports • Product data sheets/catalog cut sheets • Buy America statements • QMP acceptance documentation • Shop inspections • Regional or central office reviews • MSDS data submitted for materials acceptance purposes • Required forms completed by the contractor • Diary entries, approved list, tickets, shop drawings, other evidence of conformance, WisDOT tests, etc. can also be referenced

8. Who uses the prefix 900 reference report & for what purposes? • The Legislative Audit Bureau - Materials Audits • WisDOT Bureau of Technical Services – Material Audits • WisDOT Region Staff - Materials Reviews & Historical Information • Records Coordinators – Open Records Requests

9. Prefix 905 Materials Diary Inspection Reports • Some construction products simply require visual inspection or verification of the use of an approved product. This acceptance method requires notation in the Materials Records and is known as a “diary entry.” • To create a 905 diary entry report, it is important to understand the purpose of the report and to have general knowledge of information needed. • The CMM 8-45.3 contains a detailed list of some examples including: Asphalt Surface, PCC Curing Compound, or Paint.

10. What’s the purpose of a prefix 905 Materials Diary Inspection? One point of reference for all Materials acceptance related records/paperwork This information is used during reviews, BTS & LAB audits, or open records requests

11. WisDOT BTS MMS Defining acceptance and documentation • Standard Specifications • Plan notes and details • Contract Special Provisions • SPV Items • Part B of each special provision defines and lists materials requirements

12. WisDOT BTS MMS CMM 8-45 Materials testing and acceptance • 8-45.2 ACCEPTANCE TYPES • Central Laboratory Verified Tests • Approved Products, Manufacturers, and Suppliers Lists • Includes product acceptance programs, e.g. Portland Cement, Asphalt Binder, Secondary Bridge Metal items, Prestressed Concrete items • Shop or Source Inspection • Field Sampling and Testing • Manufacturer’s Certification of Compliance • Certified Report of Test or Analysis

13. WisDOT BTS MMS Tools for defining acceptance and documentation • Construction Materials Manual (CMM) • CMM 8-45 Materials Testing and Acceptance • CMM 8-50 Materials Testing and Acceptance Guide • E-Guide- Web based project specific materials sampling and testing guide

14. Certifed Report of Test or Analysis 1-Name of Manufacturer or supplier 3- Statement of specification 2- Name and use of product 4- Lot, batch, Heat numbers etc. 5- Tests results, physical and chemical as applicable 6- Signature and title of person in responsible charge of the testing facility(Certifies to the results) WisDOT BTS MMS

15. Certification of Compliance 1-Name of Manufacturer or supplier 2- Name and use of product 3- Statement of specification 4- What is missing? WisDOT BTS MMS

16. Certification review & annotation Certifications must be evaluated for:Promptness Adequacy Completeness Compliance with spec Reviewer will make appropriate notations, initial, and date the document at the time the review is completed. WisDOT BTS MMS

17. WisDOT BTS MMS Test report (Summary) record • 8-45.6 MATERIALS TEST RECORD • A draft is to be compiled and kept current during the progress of a project for the following purposes: • - It will serve as a documentation that all materials have been and are being adequately tested and inspected. • - Concerned personnel will be able to review project materials control quickly and easily. • - If the engineer is reassigned elsewhere on another contract, that person's successor will have adequate records available. • - It will make possible the prompt submittal of the report in its final form after completion of the project

18. WisDOT BTS MMS Region Certification of Materials – DT 1310 • 8-45.7 CMM MATERIALS CERTIFICATION • Required for all contracts let to bid or entered into with counties • Enter electronically in the MTS/MIT • Deviations must be noted on the form or referenced attachment • Project Manager approves and signs final document • Additional signatures are being added • Hard copy in files

19. WisDOT BTS MMS Region Certification of Materials – DT 1310

20. WisDOT BTS MMS Quiz Each special provision (SPV) defines and lists materials requirements in which Part of the specification: • Part A b) Part B c) Part C d) Part D

21. WisDOT BTS MMS Quiz The form DT 1310 requires: a) Noting material deviations on the form or referenced attachment b) All contracts let to bid or entered into with counties • c) Project Manager approves and signs final document d) All of the above

22. WisDOT BTS MMS Quiz How would you verify that the listed values on the Certified report of test or analysis comply with the specification? • Check the Standard specifications or special provisions b) Check the appropriate ASTM or AASHTO specifications • c) Contact the region materials unit for assistance if needed d) All of the above

23. WisDOT BTS MMS Quiz On the Certified report of test or analysis what number should be compared to the field delivered materials? • Lot b) Batch • c) Heat d) All of the above

24. WisDOT BTS MMS Quiz Certifications must be evaluated promptly for adequacy, completeness, and compliance with applicable specifications. The certification reviewer will: • Make appropriate notations on the document b) Initial the document • c) Date the document d) All of the above

25. WisDOT BTS MMS Atwood Systems Tutorial • IRI • Activity Reporting System • FIT • MIT • Note: Need IE-10 to run, coming in March