District Wide Applications

1. District Wide Applications Product Recommendations Student Information Systems,Human Resources, Financial Systems

2. Board Action Request • Approve the release RFP for implementation and integration of Human Resources and Finance(implementation of SIS will be provided by software vendor) • Approve the negotiation of contracts for software, implementation and integration(SIS, FI, HR)

3. Process

4. Evaluation Criteria • Functionality/Suitability 40% • Price 25% • Support 15% • Organizational Strength 10% • Additional Factors 10%

5. C- Innovations: partnered with 4GL for Special Education Evaluated by 52 district employees including: Student Information System • Institute for Learning • IT Staff • Registrars • Special Ed • Standards and Assessment • Pupil Accounting • Budget • Finance • Principals • Vice-Principals • Site Secretaries • Counselors • Site Techs

6. Selection Process • Tiger Team Paper Screening: 7 proposals: School Max and PowerSchool were eliminated • Second Paper Screening: Compaq/HP, Chancery/EdMin and NCS Pearson’s proposals failed to meet our stated requirements

7. Selection Process • Vendor Demonstrations: • Administrative Assistants Ltd. • Software Technology Inc • C- Innovations/4GL • C-Innovations: Product of choice • Ranked highest in all areas evaluated

8. Selection Process • Vendor References: Eighteen vendor references contacted • Site Visits: Four sites were visited: Clovis Unified, Riverside COE, Menifee Unified, Ventura Unified

9. Zangle Features • Fully Featured System • California Experience • CSIS Reporting including CBEDS • Experience with CDE • Management Reporting • Year End • Promotion-Retention Process • Attendance and Reporting • Academic History • Graduation Requirements • Report Cards • Test Scores • Extended Day • Summer School • Teacher Connect • Parent Connect • Student Connect • Student Data • Faculty/Teacher Data • Enrollment Tracking • Health • Special Programs (ESL, Title I) • Discipline • Calendar

10. 4GL Features • Fully Featured Web-Based Special Education System • Process will Produce a Fully Customized Solution for SDCS • Industry Leader for Best Practices • Greatest Potential for ROI • Special Education Tracking System • Tracks IEP service delivery components • Linking student progress on IEP goals • Automatic notification for referrals, evaluations, eligibility meetings • IEP meetings • Reevaluation meetings • EZ Compliance Forms • Optimizing MediCal Recovery • High Credibility across industry

11. Return on Investment(Estimate $4.45M) • Tangible • Additional MediCal Billing $2.1 Million • Increased revenue for positive attendance $1.5M • Extended Day, Summer School • Increased revenue from Mandated Costs $.85M • Reduction in litigation • due process errors • Reducing Claims • non-compliance issues

12. Return on Investment • Intangible • Average Time to produce IEP • reduced from 1.75 hrs to .75 hrs • more time providing services to students • Increased Communication • Teachers, Staff, Parents, Students • Increased Consistency, Best Practices • Reputation

13. CostsStudent Information, Special Ed • $8M • Analysis • Product implementation/integration • Deployment to School Sites

14. Human Resources and Financial System • PeopleSoft • Evaluated by over 50 district employees including: • Staffing • Payroll • Benefits • Transportation • Maintenance • Student Information Team • School Secretaries • Principals • Budget • Fiscal • Internal Audit • Accounts Payable • Risk Mgmt • IT • Purchasing • Accounting • Food Services • Institute for Learning • Recruitment

15. Selection Process • Written Proposal Evaluation: Lawson, PeopleSoft, SAP and Sungard submitted proposals. Sungard was eliminated based on RFP review • Vendor Demonstrations: SAP was eliminated based on product demonstration • Integrated Vendor Demonstrations: PeopleSoft and Lawson were invited back to demonstrate the integration of HR and Finance.

16. Selection Process • Vendor References: 20 Vendor references were contacted for Lawson, PeopleSoft and SAP (K-12 and Corporate) • Site Visits: Houston Independent School District, Sharp Hospital, and PetCo Corporate Offices

17. Selection Process:Why PeopleSoft • PeopleSoft Enterprise Web Portal: Content Management • Proven Interfaces (job cost, risk management) • Better Integration (internal/external) • Robust Proprietary Toolset • Technically more beneficial to the district • California Based • R & D commitment ($500M in last two years) • Best application to help us achieve our strategic organizational goals!

18. General Ledger Accounts Payable Accounts Receivable Asset Management Budget Inventory Management Procurement Cash Management Benefits Human Resources Payroll Position Control Data Management Portal Technologies Content Management PeopleSoft Features

19. Return on Investment(Estimate $4.3M) • HR • Reduction in Payroll and HR staffBusiness Process Reform - $1.8M • Overpayments $1M (one time only) • Forms Printing $.5M • Control on future growth costs • Finance • Reduction in staff/Business Process Reform $1M

20. Return on Investment • Intangibles • Efficiency • Tighter Integration across functional units • Self Service • Greater access to information • Employee Satisfaction • Reputation

21. CostsHuman Resources, Finance • $ 4M Software • $ Implementation and Integration (tbd)

22. Infrastructure • WAN Upgrade • Security • Systems Update • Personnel Support

23. How does it all hang together?

24. Next Steps • Release RFP for Implementation and Integration of Human Resources and Finance • Negotiate Contracts (SIS, FI, HR) • Come back to the Board in October with contracts and all costs for DWA (software, implementation, integration, infrastructure, training) for approval • Personnel Plan • Implement!