Please read this before using presentation

1. Please read this before using presentation • This PowerPoint has been produced for the public and is made available for non-commercial use (e.g. toolbox meetings, OHS discussions) subject to the condition that the PowerPoint file is not altered without permission from Resources Safety. • For resources, information or clarification, please contact: RSDComms@dmp.wa.gov.au or visit www.dmp.wa.gov.au/ResourcesSafety

2. Safety Regulation System (SRS) Mine Safety Information Session www.dmp.wa.gov.au/ResourcesSafety

3. What are we going to cover today? What will be covered in this session Overview of SRS (current and future functionality) Registration and access Quarterly user access reviews Notifications – monthly status, injuries, occurrences Communications and task management – including related communications Levy changes 1 July 2014 Publications searching Online help

4. Project Management Plan Radiation Management Plan Mines Safety and Inspection Levy Monthly status Contaminate sampling Notifiable Incidents Company site noise information Injuries Registered officers and samplers Notices Certificates issued Investigations Current functionality SHReps election notifications Audits Under development Future functionality

5. Registration Two ways to register for SRS • Online at www.dmp.wa.gov.au – you may request access to any of our systems including SRS • Via an industry company administrator – Administrators can view current roles for their company/site, register new users and manage user roles

6. Registration via DMP website Click on ‘Register an Account’ Go to www.dmp.wa.gov.au

7. Register and manage users by company administrator • Select Administration and “Register Company User” • Enter persons details and click “Register” • Add security roles • You can only add representative and admin roles for security roles you are admin for • You can only have a maximum of three admins per role • Use same process to “Manage Company Users”.

8. Managing roles

9. User access review • Undertake regular ‘security housekeeping’ to ensure only those users that should have access to the information, do • Alert sent to all company administrators every three months • Reminder to review users with SRS access • Complete review within one week (five business days) • Reminder will be sent if review not done

10. How to complete a user access review

11. How to complete a user access review (continued)

12. SRS – Home screen

13. Notifications – Summary screen

14. Lodging a Notification Save, Save and Close, Delete, Open in review tab and spell check buttons along the top. Wizard steps indicate complete or incomplete steps.

15. Notifications – Monthly status report • Submit notifications within 15 days after end of calendar month being reported • Mines Safety and Inspection Regulations 1995, r. 3.42 • Mines Safety and Inspection Levy Regulations 2010, r. 32 • Details employment statistics – such as number of employees, employee hours, employee status and contractors • Information used to: • determine industry performance data for injuries (alternative duties, lost time and number of employees onsite) • analyse performance trends • calculate mines safety levy • To start a monthly status report select area and report from notifications sub-system.

16. Monthly status – Step 1: Reporting details

17. Monthly status – Step 2: Employment status

18. Monthly status – Step 3: Carry over injuries

19. Monthly status – Step 4: Levy hours

20. Levy changes 1 July 2014 r. 3 definition of worker has been changed • Worker means an individual who for remuneration carries out work at a mine in the course of mining operations (whether under a contract of employment, a contract for services or other arrangements). r. 31(2) has been replaced • The principle employer at a mine must keep records that enable the total number of hours worked at the mine by workers in each month be verified.

21. Monthly status – Step 5: Other information

22. Monthly status – Step 6: Review

23. Monthly status – Step 6: Review (additional information) Symbols shown against each wizard step indicates whether information entered is sufficient and correct. If there are no errors proceed to the next step and click submit.

24. Notifications – Injury • Mining injury notification should be submitted as required under s.76 and r. 3.41: • Injuries to be reported where the accident results in a disabling injury [lost time(L), alternative/restrictive/light duties (A)] • Notification should be completed by the end of accident month and submitted within two weeks of following month • Where injury occurs at end of month, and initial start date for work status is in following month, notification to be submitted at the end of this month • Details of type of injury and its effect on work status • Information is used to: • determine industry performance data for injuries • analyse accident trends and alert industry

25. Injury notification – Reporting details

26. Notifications – Notifiable incident • Occurrence form acts as immediate notification for reporting accidents and incidents s.76, 78 and 79 r. 6.36 • Vital information on the type of incident • Information used to: • determine industry performance data for injuries • assist in investigations • analyse incident trends and alert industry

27. Notifications – Notifiable incident Created in the same way as Monthly Status and Injury Notifications

28. Notifications – Lodge notifiable incident Each incident types defined by regulations Type 14 – potentially serious occurrences is where there is no injury or harm and occurrence is not defined by any of other types

29. Notifications – Status and search

30. Notifications – Search

31. Related communications and tasks • Related communications and task management system allows communication between Department and industry via SRS • Easy tracking of queries and information with prompt response • Eliminates need to send to specific individual in Department who may not be immediately available • Once a communication is sent, it is added to ‘Related Communication’ section of notification • Communications may be viewed from: • Outlook • ‘Home – Alert or Tasks’ screen within SRS • ‘Related Communication’ section of notification

32. Related communication

33. Responding to communication If you have initiated query communication you will need to mark task as complete once you are satisfied with response

34. Alerts, tasks and drafts Top three alerts, ‘to-do’ tasks (most recent) and drafts displayed towards the top of home page To view more alerts, tasks or drafts click on ‘View all’ in relevant tab

35. Task summary .

36. Approvals – Project Management Plan (PMP) • Principal employer or manager must not commence mining operations at a mine until approval of State Mining Engineer has been procured (s. 42(3)) • Approval request is completed online and submitted to District Inspector where project is located • PMPs are required for: • New operations • Major expansions • Change to existing operations • PMP provides information on actual project taking place (e.g. name of company and site, geology, facilities, project overview)

37. Approvals – Project Management Plan (PMP) (continued) • PMP cannot be amended once approved • Any changes need to be completed via a new PMP (original can be copied to facilitate submission)

38. Approvals – PMP new submission

39. Approvals – PMP new submission (continued)

40. SRS online help

41. Stay informed! Sign up to receive weekly news about: • recent publications • latest safety alerts • events • what’s happening at Resources Safety  www.dmp.wa.gov.au/ResourcesSafety Queries about presentation content? SRSManager@dmp.wa.gov.au