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SHIPBOARD PERSONNEL PROCEDURES

SHIPBOARD PERSONNEL PROCEDURES. INDEX. Section 1. GENERAL PROCEDURES Section 2. PAYMENT OF SALARIES AND TRAVEL EXPENSES Section 3. RELIEFS AND CREW LISTS Section 4. PERFORMANCE APPRAISAL PROCEDURES Section 5. SHIPBOARD TRAINING PROCEDURES Section 6. COMPANY POLICY ON ALCOHOL AND DRUGS

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SHIPBOARD PERSONNEL PROCEDURES

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  1. SHIPBOARD PERSONNEL PROCEDURES

  2. INDEX Section 1. GENERAL PROCEDURES Section 2. PAYMENT OF SALARIES AND TRAVEL EXPENSES Section 3. RELIEFS AND CREW LISTS Section 4. PERFORMANCE APPRAISAL PROCEDURES Section 5. SHIPBOARD TRAINING PROCEDURES Section 6. COMPANY POLICY ON ALCOHOL AND DRUGS Section 7. INDISCIPLINE OR INCOMPETENCE PROCEDURES

  3. Section 1 - General Procedures 1.01 Introduction 1.02 Reference Publication - SCTW 1.03 Shipboard management Manual Officers, Ratings ad Cadets shall read, understand and signed the 1.04 Medical Officers and Rating shall be undergo medical examination prior sailing. The Master shall ensure that Officers and Rating possesses the original and valid medical certificate. Under certain circumstance it may be necessary to send an Officer or Rating ashore for medical examination.

  4. 1.05 Hours of Work 1.06 Accidents to Personnel Master shall immediate report to Fleet Manager Master shall complete the Report of Personal Accident (ID 205) 1.07 Disposal of Illegal Drugs Take possession of and suitable pack the substance. Seal the Package. Endorse on the package the date, time and place of discovery and the name of the person who has found in possession of the substance. Sign the package for future identification (Master, C/O, C/E and Offender). Retain the package in safe custody Make full entry in the Deck Log Book. Arrange with local agent for the Police to collect the package. 1.08 Baggage Allowance - Maximum 20 kilos of baggage 1.09 Loss of personal effects while Travelling

  5. 1.10 Dangerous Cargo Endorsements Master; C/O, C/E and 2nd/E of Oil, Gas or chemical carrying vessels must be in possession of the appropriate Dangerous Cargo Endorsement to their Certificate. 1.11 Promotion Based on qualifications, ability and seniority To be carried out by HR & GA Department 1.12 Giving of references 1.13 Watch keeping Certificates 1.14 Wives and Families on board 1.15 Responsibilities of wives on board

  6. 1.16 Wives visiting a ship in port - Getting permit from the Master 1.17 Wives on board on New ships or ships coming under management for the first time No wives may be carried on such a ship for the first three months of operation 1.18 Wives on board - newly promoted senior officers A newly promoted Master, C/O, C/E and 2nd/E may not take his wife with him for the first four months in his new rank. 1.19 Family Travel - His account 1.20 Dental Treatment The company for dental surgery only. The seafarer shall treat his dental during his leaving.

  7. 1.21 Hygiene Standards Master shall carry out a through inspection of the accommodation, galley, provisions stores, pantries and dinning saloons at least once a week. The result to be recorded in the Deck Log Book. The Master shall ensure that any necessary control of insect onboard is carried out. If necessary, request to Fleet Manager to arrange fumigation. 1.22 Dress on board 1.23 Uniforms1.24 Officers’ Dining Saloon Officers are required to take all their meal in the saloon. Only when there is any genuine problem due to insufficient changing time or work schedules shall Officer be permitted to eat outside the saloon.

  8. 1.25 Crew Mail 1.26 Certification of Personnel The Master shall check that certificates and endorsements are appropriate for the type , flag, and intended trade of ship. If there any shortcomings found, Master shall immediately report to the Fleet Manager. 1.27 Revalidation of Certificates Officer and Ratings shall ensure that their certificate remain valid throughout their duties. They also ensure that the original certificate is in their possession when joining a ship.

  9. Section 2 - Payment of Salaries and Travel Expenses 2.01 Payment of Salaries Salaries based on departure from Jakarta until arrival back in Jakarta To be paid by Master on board after deduct with allotment 2.02 Allotments 2.03 Travel Expenses Travel expenses for joining/leaving from and to Jakarta to be paid by the Company.

  10. Section 3 - Relieves and Crew Lists 3.01 Relieves Relieving schedules for each managed ship are maintained by the HR & GA Department. Early relive or extension tour of duty, the Master shall complete the Personnel Request - MP 16 and send to Fleet Manager. 3.02 Confirmation of Relieves The Master shall confirm that the relieves has been safety completed as intended departure message. 3.03 Crew Lists Master shall submit an updated crew list to the Fleet Manager monthly

  11. 3.04 Next of Kin The HR & GA Dept. shall maintain an up to date record of next of kin for each seafarer. The seafarer shall give the information to the HR & GA Dept., if there are any changes in the details of their next of kin.

  12. Section 4 - Performance Appraisal Report 4.01 General The Master shall be responsible for ensuring that appraisal report are completed for all seafarer under his command and forward to the Fleet manager 4.02 Appraisal of Officers Appraisal Report shall be completed every four months - on the 15th. January, May and September Officer Appraisal Report Master & C/E Appraisal Report 4.03 Appraisal of Cadet Master and Chief Engineer shall carry out the appraisal for cadet with the same procedures as per 4.02

  13. 4.04 Appraisal of Rating Appraisal of all ratings shall be carried out on completion of their period of service on board Rating Appraisal Report 4.05 Training Needs 4.06 Completion of Appraisal Reports As per Company Forms

  14. Section 5 - Shipboard Training Procedures 5.01 Safety Management System The Master shall instruct and guide the seafarer to follow the Safety Management System. The Master in consultation with the Department head to identify and carry out the training onboard. 5.02 Orientation Training New Joined personnel shall carry out Orientation Training and completed Level 1 - for all personnel Level 2 - for all seafarer Level 3 - for Officer only 5.03 Service and Training Record Books Service and Training Record Book

  15. 5.04 Cadet Training Record Books Cadet Training Record Book. The C/O and 2nd/E shall be responsible for organizing the day to day training of Navigating Cadets and Engineer Cadets respectively and for ensuring that the required records are made in the Cadet Training Record Book 5.05 English Language Training 5.06 Studying for Superior Qualifications The Master and Chief Engineer shall encourage Junior Officers to study for superior qualifications while they are on board and shall provide all support and guidance possible in order that the motivation to learn is maintained.

  16. Section6 Company Policy on Alcohol and Drug 6.01 General 6.02 Seafarer’s Responsibilities Relating to Alcohol and Drugs 6.03 Company Requirements Relating to Alcohol 6.04 Regulation of on board consumption of Alcohol 6.05 Breath Alcohol Meter - Breathing Alcohol Meter shall be provided by the Company - The Master shall be familiar with this equipment 6.06 Procedures for breach of rules relating to alcohol 6.07 Regulation of on board use of drugs 6.08 Procedures for breach of rules relating to drugs

  17. 6.09 Routine testing for alcohol 6.10 Unannounced testing for alcohol and drugs 6.11 Post - Casualty testing for drugs 6.12 Company requirements for third parties 6.13 CPAD Notice

  18. Section 7 - In discipline or Incompetence Procedures 7.01 General 7.02 Flag State Regulations 7.03 Disciplinary Offences 7.04 Disciplinary Hearing Procedures 7.05 Verbal and written warning - Breach of discipline / record of incompetence - Breach of discipline / record of incompetence 7.06 Dismissal from ship 7.07 Official log book entries - Official Log Book

  19. Definisi Tidak Disiplin • Tidak mentaati Manajemen Keselamatan Perusahaan • Tidak mentaati Kebijakan Perusahaan tentang Alkohol dan Obat Terlarang • Tidak hadir pada saat jamjaga • Tidak siap untuk jaga • Tidak ada di kapal • Tidak mentaati Peraturan tentang Merokok • Tidak mentaai perintah • Membawa senjata • Membuat provokasi • Membawa orang tanpa ijin

  20. Definisi Tidak Disiplin • Penyelundupan dan pencurian • Mencuri store kapal • Berjudi • Membawa binatang atau burung yang hidup • Melakukan perdagangan pribadi • Tidak memnuhi standard sesuai keinginan Master • Hal-hal lain yang membahayakan keselamatan kapal dan bisnis perusahaan

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