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Successfully Applying for EU Projects

Learn how small and medium enterprises can secure R&D and market deployment funding through EU sponsored projects. Explore program structures for the ITC sectors such as eTEN, eContent, and IST FP6. Discover the steps involved in developing a project idea, analyzing EU support programs, and selecting the right program. Find relevant websites for program information and tips for building a European consortium. Understand the roles of project coordinators, contractors, members, and subcontractors in EU projects. Get insights on the importance of financial stability in EU contracts and tips for writing a successful eTEN proposal. Dive into the phases of eTEN projects, funding opportunities, and examples like the SUPER Project. Explore resources for creating EU-wide business plans and participating in innovative projects. Develop your understanding of EU project management and funding processes.

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Successfully Applying for EU Projects

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  1. Successfully Applyingfor EU Projects How SMEs can draw R&D and Market Deployment Funds from EU Sponsored Projects

  2. Some Ideas on EU Programme Structuresfor the ITC Sectors R & D IST FP6 eContent eTEN / TEN-Telecom Market

  3. Project Application: The Steps Ahead • Developing a Project Idea • Analysis of EU Support Programmes • Choosing the RIGHT Programme • In this case: eTEN, eContent, IST FP6 • Websites: • http://europa.eu.int/information_society/programmes/eten/participate/index_en.htm (eTEN) • http://www.cordis.lu/econtent/call201202.htm (eContent) • http://www.cordis.lu/ist/workprogramme/fp6_workprogramme.htm (IST) • Checking the Website(s) for the next published or planned Call • Visiting the resp. Information Day in Brussels • Exact Plan to meet the Application Date • Building a European Consortium

  4. Working in an EU Consortium – The Roles • The Project Coordinator • There is only one Project Coordinator per Project • The Project Coordinator is the Head of the Project Team; he handles all contractual, administrative, legal and payment issues with the Commission • The Project Coordinator also has the Project Management Role • His organisation should be financially strong as well as viable • The Contractors • The Contractors usually are the endusers of the products and/or services developed and/or tested under the umbrella of the project • They should also be financially strong and viable • The Members • The Members usually are the private and/or public institutions who are doing the R&D and technical work • They mostly stem from the private sector and are hoping to sell the products / services finetuned, shaped and tested to a broader EU or worldwide group of clients • This role has been deleted for all new FP6 contracts! • The Subcontractors • Subcontractors carry-out certain work for the a.m. Project partners. • They are the only ones to get fully refunded.

  5. Roles for SMEs in EU Projects • SMEs can initiate EU projects • SMEs can work in EU projects as • Members and Subcontractors • Contractor in a smaller project • SMEs should join forces with a bigger pilot client/end-user from the private or public sector who should take the Contractor and/or Project Coordinator Role • Never underestimate the pains of administering, project managing and funds collecting in international EU projects • Participants should be financially stable since EU contracts usually take much longer to be remunerated than planned

  6. Writing the eTEN Proposal • First step: Read and analyse the Work Programme and the Call Documents • These data can be acquired via the Internet Sites of the EU Commission • The proposal has to have substance and it has to present a real EU scope • Applying for eTEN has become a lot easier because of a very strictly formalised proposal entry procedure • How proposals for eTEN should look like is roughly presented on the next folio

  7. Phase 1 Research and development P R E D E P L O Y M E N T P H A S E S (technical studies, design and development, technical validation) Phase 2 P R O J E C T P H A S E S F U N D E D -Co-funding of Business plan and Market validation (up to 50 %) • Business plan Evaluation of Business plan • Market validation FORMS OF COMMUNITY FUNDING (up to 10% of total investment cost) D E P L O Y M E N T P H A S E S Phase 3 -Direct grants - Interest rebates - Contributions to guaranty fees - Risk capital • Initial Market deployment Phase 4 Full Market deployment eTEN Project Phases & Funding

  8. Trans-European Innovation Market focus Socio-economic benefit Sustainable mass market eTEN: Focus on Common Interest

  9. Example I: eTEN / TEN-Telecom Project SUPER SUPER Single Unified Portal for Enterprise Requests to Public Administrations FEASIBILITY/VALIDATION PROJECT

  10. Structur of SUPER Consortium

  11. SUPER Project - Framework • Duration: 01.10.2001 – 31.07.2002 • Volume: ca. 3 Mio. €uro • Type: Market Validation • EU Co-Funding: 50% of total project cost applied / agreed-to by the Commission

  12. Exampe II:eTEN / TEN-Telecom BPS

  13. Scope Business Plan Support • To support TEN-Telecom / eTEN project participants in writing good Business Plans • The support should be easy to use, complete, practical, and EU wide • Helping to create a EU-wide Business Plan Culture in R&D projects & ventures

  14. 3 Phases Model Draft Business Plan Full Business Plan Phase III Phase II Business Idea Width Phase I Time Month 0 Month 6 Depth Months 18-24

  15. Specialties of Business Plan for an EU Project

  16. BPS: Online Databases • Business Plan Literature and Software • Business Plan Addresses • Online HelpDesk • FAQ • Discussions • Downloads • Newsletter • Events • all in an EU-wide scope

  17. Data SuppliersMultinational Partners Data UsersMultinational Clients Q Partner 1 Reg.TT Reg. OnlineData Entry System Internet Server TeamRoom Partner 2 Databases Partner 3 Online HelpDesk Reg. Partner n Reg.TT Q = Quality Control

  18. Development / Service Databases • Development in Metzingen (near Stuttgart) Hennef (Cologne) Saarbruecken • Internet & Database Servers in Hennef (Cologne)

  19. Content / Project Management • Organisation SpecificationsPRQuality ControlEvents • Collecting / ResearchingData for Austria and Germany

  20. National / international Partners- BPS Consortium • Attorney Heyland (Brüssel and Königswinter/Bonn) • useConsult (Bornheim/ Bonn) QM • Strategem (Manchester) • Arttic France (Paris, Marseille) • Nexture Consulting srl (Ivrea) • Comase (Charleroi) • German-Greek Chamber of Commerce and Industry (Athens) • German-Swedish Chamber of Commerce and Industry (Stockholm) • Inmark (Madrid)

  21. Technical Infrastructure National Partners BPS Project

  22. BPS Project - Framework • Duration: 01.01.2001 – 31.12.2002 • Volume: ca. 850 K€uro • Type: Support Measure • EU Funding: 100% of total project cost applied / agreed-to by the Commission • For Info: Final payment of 30% not received, yet

  23. Contact Data SystemConsult Theis & Partner GmbH Olgastrasse 12 - D-72555 Metzingen Tel. (+49) 7123 9202-48 Fax (+49) 7123 9202-49 Web: http://www.systag.com & http://www.sct-international.com E-Mail: systemconsult@systag.com BPS:http://www.TEN-Telecom-bps.net & http://www.bps-europe.net E-Mail: bpsinfo@TEN-Telecom-bps.net &bpsinfo@bps-europe.net

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