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BEST PROJECT

BEST PROJECT. Business Enhancement – System Transformation. Leadership Conference: August 14 - 15, 2014. BEST Project Vision of Future System. Replace PeopleSoft & Human Resource System Integrated Budget, Human Resources, Payroll, & Financial System Process Standardization & Improvement

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BEST PROJECT

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  1. BESTPROJECT Business Enhancement – System Transformation Leadership Conference: August 14 - 15, 2014

  2. BEST ProjectVision of Future System • Replace PeopleSoft & Human Resource System • Integrated Budget, Human Resources, Payroll, & Financial System • Process Standardization & Improvement • Configure Not Customize

  3. BEST ProjectEmbracing the Future • Project Charter • Pilots • Core Advisory Teams (CATs) • Non-Pilots User Groups “LACOE & Agencies March Toward New Technology Direction...”

  4. BEST ProjectParticipating Pilots

  5. BEST ProjectPilots Workshop Levels

  6. BEST ProjectPhase 1Business Plan & Recommendation • Business • Processes • Business • Requirements • Business • Plan

  7. BEST Project - Phase 2Improve & Standardize Business Processes • Business • Process • Business • Requirements • Communicate • Document & • Approve

  8. BEST ProjectFocus on Process Improvement Improvement Opportunity

  9. BEST Project Timeline 2014 - 2017 2014 -16 - Flowchart Business Processes 2015 -16 - Strategy Vendor - Business Case w/ Recs. 2016 - 17 - RFP Process/Selection - Contract Negotiations Major Milestone Implementation System Requirements

  10. Communication Plan“Marching to the Same Beat” • Executive Steering Team • Core Advisory Teams (CATs) • BEST Project Team • Executive Cabinet, Board of Ed., BOS • Pilots & Non-Pilots Stakeholders & Management

  11. W I I F M?System Benefits & Process Improvements • Employee & Vendor Self-Service • Online Approvals / Workflow • Real-Time Reporting • Integrated Budget Development, Human Resources, Payroll & Financial System

  12. Before and After

  13. Activity Email: BESTinfo@lacoe.edu Three “pain points” with the current systems/processes Three process improvements you would like to see in the new system “Marching Towards Improvement”

  14. BEST ProjectWebsite www.lacoe.edu/BEST

  15. Q & A? BEST PROJECT Business Enhancement – System Transformation

  16. Please, “Hand over the Mic”

  17. MYidLet’s Simplify our daily tasks… “Meeting the needs of those we serve. . .”

  18. What is MYid? One secure web portal for… • Self-service Password Resets. • Self-service Directory Updates • Application Single Sign-On (SSO) • Common Directory Smart Search • Common Automated Workflows • Secure Anywhere/Anytime Access

  19. Simple Block Diagram YOU !! Web Applications Unified Databases My LACOE AD IAM Web Portal Functions: • Edit User Profile • Password Reset • Access Requests • Launch Application • Approval Work-flow • Acceptable Use Form BB Remedy NTI BlackBoard Badge Novatime Misc Misc…

  20. Why use Myid? • Our Business Process Goals • Simplify online User experience. • Adopt security best-practice of a private Username. • Provide auditable, automated user provisioning. • Enable many self-service functions. • Improve speed and accuracy of actionable changes. • Seamless integration with all new systems. • What does a Myid Username look like? • Format is: Nick.Last.123 • Sample is: Tony.lucich.983

  21. Out-of-box includes: • Password reset • Challenge response • Key questions.. Out of Box – Full Self-Service functions

  22. User Profile includes: • User Name • Phone, Email, etc… • Organization • Manager • Site Location • Alternative Info..

  23. Application Launches for • LACOE.edu • NovaTime • Remedy Force • SharePoint

  24. Myid Question & Answer Session ??

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