Public Works Projects Bidding Process 2005-06

1. Public Works ProjectsBidding Process 2005-06 Presented By: Gina M. Bailey

2. Public Works Contracts • Letting of Contracts: Public Contract Code Section 20651(b) for Community College Districts • Public Projects over $15k require formal advertising • Excludes “maintenance” work which is routine, recurring and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility. • Public Project Defined: Public Contract Code Section 22002(c):"Public project" means any of the following: (1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility. (2) Painting or repainting of any publicly owned, leased, or operated facility. (3) In the case of a publicly owned utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher.

3. Where do we advertise? • San Jose Post-Record, legally adjudicated newspaper • Publications every Tuesday, Wednesday, Friday • Subscription only, $125/year • Circulation reaches about 1500 paid subscribers within Santa Clara County from Palo Alto to Gilroy • BIDNET http://www.govbids.com/scripts/BAPS/public/OpenBids/SelectAgency.asp

4. Where else do we advertise? • The following local Bay Area Builders Exchanges and planrooms receive a complimentary set of plans and specifications • Builders Exchange of Alameda County • Contra Costa Builders Exchange • Dodge Plan Room, San Leandro • Peninsula Builders Exchange • San Francisco Builders Exchange • Santa Clara Builders Exchange • Santa Cruz County Builders Exchange • Solano-Napa Builders Exchange • Builders Exchange of Stockton

5. Contractor Requirements • Valid California Contractors License • The prime contractor and all of its subcontractors must hold valid California Contractors licenses for the trades performed • License Classifications can be found at http://www.cslb.ca.gov/ • Must comply with all requirements imposed by the Department of Industrial Relations (DIR) regarding Labor Compliance including: • Payment of Prevailing Wages rates • Holiday and Overtime Pay • Employment of Apprentices

6. Contractor Requirements-continued • Must be able to obtain minimum insurance coverages as required by the District including General Liability, Automobile, Workers Compensation. • For certain projects, Builders All-Risk insurance may also be required • For most projects, a minimum A. M. Best rating of “A-“ and a minimum financial size category of “VII” is required

7. Contractor Requirements-continued • Responsible and Responsive Bidder • Properly licensed to perform work • Bid Security Bond requirements • Performance Bond requirements • Labor and Materials Bond requirements • Insurance requirements • Non-collusion Affidavit • Drug-Free Workplace • List of Subcontractors- for each subcontractor who will perform work or labor or render service in or about the construction of the work in excess of 1/2 of 1% of the prime contractors total bid, Public Contract Code Section 4104(a).

8. Subcontractors • Submit quotes directly to the list of potential prime contractors for the work • Must be properly licenses for the trade work performed • Must have proper insurance coverage • Subcontractors Rights • Substitution of Listed Subcontractor • 20-day Preliminary Lien Notices • Stop Notices

9. Unique Aspects of PUBLIC WORK Bidding • Job Walks-if mandatory for prime • PCC 3400(a) substitution of specified products and “or equal” requirements • Addenda/Amendments • Issued no less than 72 hours prior to Bid Submittal deadline • Bid Submittals • Sealed Bid Requirements • Date and Time of Submittal Requirements • Original, signed hard copy

10. Unique Aspects of PUBLIC WORK Bidding-continued • Basis of Award: Public Contract Code Section 20103.8 • Base Contract without consideration of Additive or Deductive Items • Base Contract plus Additive or Deductive Items specifically identified • Base Bid plus Additive or Deductive Items taken in order from a specifically identified list • Blind Bid • Contract Award by the Governing Board of Trustees • Award is made to the lowest responsive, responsible bidder

11. Upcoming Projects 2006 • FOOTHILL COLLEGE • Tree Trimming Winter 2005 • Fire Alarm Upgrade Winter 2005 • Administration Building Winter 2005 • Stadium Bleachers Winter 2005 • Theater Dimming System Spring 2006 • Parking Lot 5A Summer 2006 • ADA Improvements Summer 2006 • Language Arts/Radio Station Summer 2006 • Painting and Carpet Summer 2006 • District Office Building Winter 2006

12. Upcoming Projects 2006 • DE ANZA COLLEGE • Campus Entries Winter 2005 • SCS and Kirsch Building Signs Winter 2005 • A Quad Phase 4 Spring 2006 • Forum Building Spring 2006 • Learning Center Spring 2006 • L Quad Seating Spring 2006 • Lighting and Landscaping Summer 2006 • Campus Center Renovation Summer 2006 • Planetarium Summer 2006 • Performance Hall Winter 2006

13. More Information • If you are a small business interested in learning how to to sell products or services to California community colleges, go to http://www.communitycollegecontracting.net for information about free small business training and counseling. De Anza College will be hosting the following free Small Business Training Course: April 26, 2006 (tentative) 9 am to 12:30 pm De Anza College Campus Center 21250 Stevens Creek Blvd. Cupertino, CA 95014

14. Other Sources of Information • California Law http://www.leginfo.ca.gov/calaw.html • Contractors State License Board http://www.cslb.ca.gov/ • California Division of Labor Standards Enforcement http://www.dir.ca.gov/DLSE/dlse.html • FHDA CCD Purchasing Services http://purchasing.fhda.edu/