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2012 Annual Reporting for Fire Admin Software

2012 Annual Reporting for Fire Admin Software. SAO Statements & Schedules SAO Reporting Requirements SAO Reporting Changes What’s New in BARSReporter Update BARSReporter Use BARSReporter. February 25, 2013 • Spokane WA. SAO Statements & Schedules.

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2012 Annual Reporting for Fire Admin Software

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  1. 2012 Annual Reporting for Fire Admin Software • SAO Statements & Schedules • SAO Reporting Requirements • SAO Reporting Changes • What’s New in BARSReporter • Update BARSReporter • Use BARSReporter February 25, 2013 • Spokane WA

  2. SAO Statements & Schedules • Financial Statements (over 2M in revenue) • Resources & Uses Arising from Cash Transactions • Notes to Financial Statement • Schedules • Schedule 01 Revenues & Expenditures (formerly 04/05) • Schedule 09 Liabilities • Schedule 10 Limitation of Indebtedness • Schedule 16 Expenditures of Federal Awards & State Financial Assistance • Schedule 19 Labor Relations Consultant(s) • Schedule 21 Risk Management (if self-insured) • Schedule 22 Annual Questionnaire for Accountability Audit (under 300K in revenues & filed separately)

  3. SAO Reporting Requirements • File within 150 days of year end (May 30th) • Fund Balances • Reserved (308.10 & 508.10) vs Unreserved (308.80 & 508.80) • “Formallimitations” is the key to reserved classification • Fund Types • General – general use funds, not classified below (000-099) • Special Revenue – apply 20% test (100-199) • Debt Service (200-299) • Capital Projects (300-399) • Trust/Agency Funds – not your funds (600-699) • Consolidate/Rollup General Funds • Your General Expense Fund, Petty Cash Fund, possibly your EMS Fund, most likely your Reserve Fund • Eliminate transfers • Online Filing • Must have account setup with SAO • Upload schedules 01, 09 & 16 • Attach or mail signed certification, statements & other schedules

  4. SAO Reporting Changes • Certification • Language expanded • Notes • Capitalization policy added to Note 1E • Compliance and Accountability Note removed • Budget Note added • Title of Long-Term Debt Note changed to Debt Service Requirements • Schedule 01 Revenues & Expenditures • Formerly Schedule 04/05 • Schedule 16 Expenditures from Federal Awards & State Financial Assistance • Local Assistance excluded

  5. What’s New in BARSReporter • Compliance with SAO reporting changes • And committed to 2013, 2014 & 2015 • Information & Links • Previously the “Checklist” • Enhanced workflow • Links to SAO website • Funds for Report • Ending balance for Rollup Fund automatically calculated • All funds default to “Use 308 account…” for automatic calculation of beginning balance • Analyze Transfers • Calculates total transfers in & out • Tells you that you are “in balance” or not and more…

  6. What’s New in BARSReporter • Notes • Option to display prior year notes for copying & pasting • Other Schedules • Option to copy Schedules 09, 16 & 19 from prior year • Display of total beginning & ending balances for Schedule 09 • Preparation of Schedule 21 added • Links to Schedule 22 form & instructions • Issues • Comparison of fund balance with prior year • Comparison of liability balance with prior year • Lock & Prepare for Filing • Previously “Submit & Lock” • Creates Unsigned Certification File & Attachable Files • No more mailing

  7. Update BARSReporter • Release date is Monday March 4th • Download & unzip BARS Main Module • Download & unzip BARSReporter • Launch BARS Main Module to complete update • Download BARSReporter User Manual

  8. Use BARSReporter • First, in BARS Main Module • Reconcile Ending Balances • Review Fund Types • Review Beginning Balances • Analyze Accounts • Build • Add Funds • Analyze Transfers • Add Rollup Fund & Eliminate Transfers • Enter Info, Prepare Notes & Prepare Other Schedules • Lock • Resolve Issues & Review Report • Then File Online with SAO • Certification (print, sign & scan) • Upload Files , Attachable Files & Not Applicable Schedules

  9. Thanks for Attending! • StewartGanser, CPA • 509-952-6193 voice • 206-260-3912 fax • sganser@msn.com • www.ganserconsulting.com • www.biassoftware.com

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