Guidelines for Subject Access in National Bibliographies

1. 1 IFLA Working Group on Guidelines for Subject Access by National Bibliographic Agencies Guidelines for Subject Access in National Bibliographies |Yvonne Jahns | IFLA C&I Satellitemeeting, Tallinn | 18. August 2012

2. 2 Presentation‘s Outline • Historyofthe Guidelines • Target group • Aimofthe Guidelines • Outline ofthe Guidelines • Useand Users of National Bibliographies • Main recommendations

3. 3 1. History of the Guidelines • 2003 WG initiated • „Best practiceguide“ „Guidelines for Minimal Requirements…“ • 2009 WG refreshed • ICP published • National Bibliographies in the Digital Age published • 2011 Guidelines‘s Draft World-Wide Review • 2012 Guidelines for Subject Access published 23 colleagues from 14 countries worked together

4. 4 2. Target Group = intended audience • Managers and staff of new + established National Libraries (NL) / National Bibliographic Agencies (NBA) • Readers of „National Bibliographies in the Digital Age“ • Everybody who is interested in subject indexing/access strategies

5. 5 3. Aim of the Guidelines National publishing output accessible by subject

6. 6 Subject Access in National Bibliographies Image: S. Diesselhorst http://theeuropean.de/sophie-diesselhorst/1073-geistiges-eigentum# About? Topics Domains Abstracts TOCs Image: Alabama Virtual Library Human Ressources Budget DDC, UDC… Headings

7. 7 4. Outline of the Guidelines • Use and Users of National Bibliographies (NBs) • Subject Access Standards and Tools • Functionality and Interface of (Online) NBs • Application scenarios (Indexing/Access levels) • Indexing policies of National Libaries / NB Agencies • 32 National Examples • List of 20 recommendations • Glossary of C& I terms

8. 8 5.Users and Use of NBFind, identify, select and explore • Searching & browsingspecifictopics • Subjectcataloguing, cooperativecataloguing • Re-useofbibliographicrecords • Collectiondevelopment • Publisher (market) analysis • Statistics (national imprint) • Fundingbodies (analysisofeffects) • Harvesting • End-users • Librarians • Book trade • Agencies • Rights management organisations • Software

9. 9 6. Main recommendations6.1 Subject Indexing Standards and Tools • Consider international cooperation on choosing a national indexingtool. Adhereto international standardsandshare/useexistingtools. • Makecontrolledaswellasuncontrolledindexingavailabletotheusers. • Subjectheadinglists, Thesauri + • International Classificationschemes (DDC, UDC, LCC) + • Automaticindexing (e.g. for web resources) +Providecontentenricheddataas a supplement • Content notes, Abstracts, Reviews • Tablesofcontents (TOCs) • Sample texts

10. 10 6. Main recommendations6.2. Indexing levels = Access Levels • Decide in different levels of subject cataloguing for different kinds of publications, based on the significance of the resource. Define and publish pragmatic selection criteria. • Use two levels for subject indexing: • A full level, providing indexing with enhanced access by authoritative subject terms, as well as classification notations; • A minimum level, providing for most of the resources at least one controlled subject term and/or classification notations (shortend if necessary).

11. 11 Factors that influenceIndexing Levels = Subject Access Levels User interests Be flexible!

12. 12 Indexing Levels = Subject Access LevelsFull – Minimal – No controlled access

13. 13 THANK YOU MERCI DANKE KIITOS GRACIAS y.jahns@dnb.de http://www.thebiscuitbox.com/

14. 14

15. 15