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National Emergency Grants

National Emergency Grants. August 20, 2013. Purpose. National Emergency Grants (NEGs) When to apply How to apply Timelines Interfacing with Rapid Response-Additional Assistance Gap Fill After you receive an NEG Oregon’s latest NEG- Dislocated Worker Training (DWT) NEG.

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National Emergency Grants

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  1. National Emergency Grants August 20, 2013

  2. Purpose • National Emergency Grants (NEGs) • When to apply • How to apply • Timelines • Interfacing with Rapid Response-Additional Assistance Gap Fill • After you receive an NEG • Oregon’s latest NEG- Dislocated Worker Training (DWT) NEG

  3. National Emergency Grants • Guidance • Federal Register, Department of Labor, Part V (25052-23081) • CCWD Policy 589-30.13 • Apply when: • When thresholds and expenditures are met • Trade Adjustment Act (TAA) certification • Timelines met • Regular versus Dual Enrollment NEGs

  4. NEG 101 • Eligibility • No health insurance payments allowed • Individual Employment Plan • Signed! • Traditional NEG’s primary purpose is to provide funding for employment related assistance • Dual Enrollment

  5. NEG 101 • Veteran’s priority • Incremental funding • Peer support advocates • Reporting • Fiscal • Program

  6. NEG 101 • Monitoring • Project Operating Plan (POP) • 90 day review • Quarterly Desk Review • Technical Assistance on POP • Budget • Fiscal controls • Performance • Financial reporting • Mid point review

  7. Applications • New NEG application along with NEG checklist • Who, what, when, where, how • Documentation that early intervention and rapid response activities occurred • Community labor market impact of closure • Worker survey data

  8. Applications • Training in NEG • Worker interest • Labor Market Information • 9103 Planning Form and budget narrative • Leverage and in kind • Company • Agencies

  9. Project Plan- 9103

  10. Process and Timeline • Application filled out and sent to CCWD • Conversations- • LWIB (internal and service providers) • LWIB to CCWD • CCWD to DOL R6 to CCWD to R6…. • FINALLY push the submit button! • DOL DC reviews and approves • Must be submitted to DOL DC within 120 days of layoff date

  11. While you wait…Gap Fill • CCWD Policy 589-20.10.B.1.a • Request Gap Fill after CCWD reviews and agrees to an NEG • Elements in policy found in NEG application • Includes 9103 schedule • LWIB sends plan modification letter requesting Gap Fill • CCWD reviews and approves Gap Fill request • Funds released quarter by quarter if performance aligns with plan • DW funds are used until NEG funds are entered on draw system • Returned to CCWD upon award of funds (times critical here)

  12. After your NEGarrives • “State Notice of Obligation”- Something new! • Contract from CCWD to LWIB • ALL participants must be enrolled • Within the first two quarters of the grant • Project Operating Plan (POP) must be submitted within 90 days of grant award

  13. Modifications • Grant modifications are required for most changes to the operating plan • Increase in total enrollments • Performance adjustments • Changes in line item spending • Modifications must be submitted before the changes are made to the NEG program

  14. Monitoring • NEG Monitoring Strategy • Program • Review progress to date • Dual Enrollment NEG funds document TAA not paying • Project forward to anticipate modifications • Fiscal • Spending aligns with plan • Expenditures align with start and end date • No Gap Fill overlap

  15. NEG Pitfalls • Incomplete NEG application • Process takes time- plan ahead • Lots of questions- patience • Circumstances changes after submission time • DOL asking for information that we have already submitted

  16. NEG Awesomeness • Send more rather than less: • Tell story about services that have been given • Explain why the participants need WIA assistance • The affect of the layoff/closure to the community • Remember DOL DC is far, far away- describe your local area and the impact the layoff will cause • Paint a clear pictures of the worker group, community, workers requests and needs • Remember quick turnarounds on questions are in the NEG’s best interest

  17. Dislocated Worker Training NEG • Two NEG components • OJT • Training • Long term unemployed ONLY- 27 weeks • Dislocated worker eligible • NO to the following: • Incumbent Workers • No stand alone remedial training/GED • NCRC only if it is connected to other training • Staffing or other supportive services- (need to co-enroll DW for these services)

  18. Other requirements • Training must be onETPL • Industry recognized credential in high demand occupation • OJTs have ‘ARRA’ restrictions (pools, zoos etc) • OJT hourly wage cap $21.75 • I-Tracelements confirmed

  19. Final DWT NEG Allocations

  20. Contact Information Laura Roberts laura.j.roberts@state.or.us Rachel Soto rachel.a.soto@state.or.us John Asher john.asher@state.or.us Sue McGuire-Thompson sue.mcquire-thompson@state.or.us Karen Humelbaugh karen.humelbaugh@state.or.us

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