Initial Warden Training

1. Initial Warden Training Emergency Control Organisation

2. HOUSEKEEPING • Training Room Emergency Exits and Assembly Areas • Toilet Locations • Mobile Phones – Please turn to Silent Emergency Control Organisation

3. WHAT’S IN IT FOR ME? • Everything we learn here today is Common Sense. • We can apply these procedures at home or anywhere else. • We might save a life one day. Emergency Control Organisation

4. WHY? • 2008 Building Fire Safety Regulation– to ensure persons can evacuate buildings safely and quickly if a fire or hazardous material emergency happens • AS3745:2010 ‘Planning for emergencies in facilities’ - provides guidance for the planning and implementation of an emergency control organisation (ECO) and effective emergency response procedures, covering emergency situations up until the appropriate emergency service arrives. Emergency Control Organisation

5. QUT • QUT has provided an online training module for all staff to have an awareness of emergency procedures. This module supports and reinforces their role and your role and duties as a member of a Emergency Control Organisation. Emergency Control Organisation

6. ONLINE TRAINING on EVACUATION PROCEDURES This training has been designed to comply with the Building Fire Safety Regulation 2008 and as such it is a mandatory requirement for all staff members to undertake this training to ensure the University meets its legal obligations and ensures everyone’s safety. Emergency Control Organisation

7. ONLINE TRAINING on EVACUATION PROCEDURES • The General Evacuation Instruction must be completed by all QUT staff: • No later than 2 days after starting work at QUT • No later than 2 days after a person moves to a new work place on another floor or building at QUT Emergency Control Organisation

8. ONLINE TRAINING on EVACUATION PROCEDURES • The General Evacuation Instruction must be completed by all QUT staff: • No later than 1 month after there is a material change to the physical layout to their workplace. • Every 12 months Emergency Control Organisation

9. LEGAL RESPONSIBILITIES All staff, students and members of the public who may be within a building at QUT are obligated under State & Federal Acts to comply withALLinstructions given to them by any member of anEmergency Control Organisation (ECO)personnel during an evacuation or containment Emergency Control Organisation

10. WHAT IS AN EMERGENCY? Any event that arises internally or from external sources, which may cause physical and/or emotional distress to staff and/or students. May also include an event that adversely disrupts the University operations, damages University assets or brings the University into disrepute. It is usually a situation that requires an IMMEDIATE response. Emergency Control Organisation

11. WHAT IS AN EMERGENCY? Fire Bomb Threat Letter Bomb Civil Disorder/Protest Toxic Emission Medical Emergency Cyclones Earthquake Bush Fire Severe Storm Water Damage Flood Transport Accidents Industrial Accidents Hazardous Substances Death on Campus Any other incident that threatens life or causes us to activate the QUT Emergency Procedures Emergency Control Organisation

12. EMERGENCY CONTROL ORGANISATION AUTHORITY Emergency Control Organisation (ECO) have authority under the following Legislative Acts, Regulations and Standards Work Health & Safety Act 2011 QLD Fire & Rescue Act 1990 2008 Building Fire Safety Regulation Australian Standard 3745 (2010) Emergency Control Organisation

13. QUT EMERGENCY CONTROL ORGANISATION • All QUT buildings have an Emergency Control Organisation (ECO) which consists of Chief Wardens, Deputy Chief Wardens and Wardens • Your role is to assist and provide guidance during an evacuation or containment • Emergency Control Organisations are formed under the Australian Standard AS3745 (2010) Emergency Control Organisation

14. ECO ROLES & RESPONSIBILITIES The primary role of ECO members is to ensure that life takes precedence over asset protection. Members are trained members of staff who take control whenever an emergency is declared to ensure the safe evacuation or containment of building occupants. ECO members are not: Fire Fighters, Bomb Technicians or Rescue Personnel. Emergency Control Organisation

15. ECO ROLES & RESPONSIBILITIES QUT staff who voluntarily perform formal Health & Safety roles are eligible to receive two additional days special leave per annum Staff must meet the eligibility requirements and perform the role role for at least 9 months within a 12 month period in order to access the special leave. http://www.hrd.qut.edu.au/staff/benefits/voluntary.jsp Emergency Control Organisation

16. ECO ROLES & RESPONSIBILITIES • Eligibility requirements • Staff must meet the following requirements to be eligible to access the special leave: • Wardens • Completed the ‘Appointment of Wardens’ form • Participated in drills or routine inspections • Provided feedback and attended at least one of the two required Warden meetings Emergency Control Organisation

17. ECO ROLES & RESPONSIBILITIES On becoming aware of an Emergency: Ascertain the nature of the emergency and determine the appropriate course of action for their level or area of responsibility in accordance with the QUT Emergency Procedures Manual. https://secure.qut.edu.au/fmd/qut/emergency_procedures.pdf Emergency Control Organisation

18. ECO ROLES & RESPONSIBILITIES Responding to an Emergency: Assist with an evacuation, lock-down or shelter-in place for their area of responsibility and advise the Chief Warden of the status using an appropriate method of communication for the building. Be identified by a red helmet, yellow safety vest and/or Warden ID card if it is safe to do so. (Visual Aids) Emergency Control Organisation

19. WARDEN VISUAL AIDS Wardens are identified by a red helmet, yellow safety and/or warden ID card if it is safe to do so. Emergency Control Organisation

20. ECO ROLES & RESPONSIBILITIES Responding to an Emergency: Direct occupants in accordance with the QUT Emergency Procedures Manual and from instructions from the Chief/Deputy Chief Warden and Initial Response Team(s). (QUT Security, Emergency Combat Services; Fire, Ambulance, Police). This will include checking all roomsin your area (including toilets) for people. Emergency Control Organisation

21. ECO ROLES & RESPONSIBILITIES Responding to an Emergency: Will systematically evacuate, lock-down their area of responsibility as required and assist person(s) with disabilities. Report to the Chief/Deputy Chief Warden on completion of required activities, for further tasking if required. Emergency Control Organisation

22. ECO ROLES & RESPONSIBILITIES Responding to an Emergency: Ensure that following the “All Clear” from the Emergency Services, assist with the re-entry to the building and attend the debrief to identify and correct any deficiencies. ALL CLEAR! Emergency Control Organisation

23. WARDENS ROLES & RESPONSIBILITIES Monthly Housekeeping Checklist Monthly Housekeeping: Required to undertake or as nominated by the Chief Warden the monthly Check List for your area. (Online) You are required to notify the Chief Warden of any refurbishments, staff relocations or office arrangements that may impact on the designated emergency exit routes. Emergency Control Organisation

24. LOCAL PROCEDURES • Each building develops their own Local Procedures in accordance with the QUT Emergency Procedures Manual. • Local procedures should address local issues: • Power Failure • Air-conditioning Control • Alternate Assembly Areas • Access Control/Cardax doors/Secure areas • Non Mechanical Evacuations • Housekeeping Procedures Emergency Control Organisation

25. LOCAL PROCEDURES • Local procedures should address local issues: • Secondary Roles of Wardens • Localised Training/Fire Fighting • Personal Safety & Security of • Personal property • Renovation/Construction Sites • Educate building occupants not to carry any • food or beverages during emergencies Emergency Control Organisation

26. STAFF in CHARGE Staff in Charge of a Class/Work Area are responsible for the Safe Evacuation or Containment of that teaching or work space. Everybody has a Moral and Legal Responsibility. We all have a Duty of Care to our students and staff. This is supported within the QLD Workplace Health & Safety Act 1995 and QLD Fire & Rescue Service Act 1990 Emergency Control Organisation

27. QUT EMERGENCY RESPONSES There are 2 responses to emergencies that are endorsed by QUT EVACUATION (Mechanical – Audible and Non-Mechanical - Silent) SHELTER IN PLACE/LOCK DOWN Emergency Control Organisation

28. QUT EMERGENCY RESPONSES Evacuation refers to the orderly movement of people from a place of danger. Students, staff and visitors are evacuated from University facilities to a designate safe location – a pre-established Assembly Area for each facility. Fire Chemical Spill Know your area! Emergency Control Organisation

29. NON-MECHANICAL EVACUATION There could be an event on campus where audible alarms might not be used to evacuate people, such as civil disorder event inside a building. When a Chief Warden is notified to evacuate the building ‘Non-mechanically’, it is at their discretion as to how they ascertain the validity of the order. QUT Security may provide assistance unless the Controller assumes their role. Emergency Control Organisation

30. NON-MECHANICAL EVACUATION Wardens may consider sending runners or use alternate methods of advising building occupants. Respond in the way that will best protect your safety and those in your charge. Be firm and courteous with the message to “Evacuate”. In all events, remain calm and avoid confrontation. Emergency Control Organisation

31. QUT EMERGENCY RESPONSES Shelter in Place/Lock Down refers to the protection of students, staff and visitors within QUT buildings which they currently occupy. Where a threat is such that an attempt to move people would expose them to a great danger than remaining ‘Sheltered in Place’ Escape of Gas Violent Storm Emergency Control Organisation

32. QUT EMERGENCY RESPONSES Active Shooter Guidelines attacks involving firearms may be infrequent but it is important to be prepared to respond to such an incident. Get Out – Use any means possible to get out of harm’s way. Use whatever escape route that will take you to safety, including climbing out of windows. Hide Out – Remain calm. Stay out of sight of the intruder and keep away from windows. Lock yourself inside secure areas, switch off lights, turn off your phone, remain still and silent and shelter in place. Emergency Control Organisation

33. QUT EMERGENCY RESPONSES • Take Out – If confronted, depending on the circumstances you will have to make an extreme decision. • A. Remain calm and avoid eye contact and antagonising the intruder. Be compliant and do whatever you must to ensure your safety. • B. If the armed person is injuring compliant people, you may have to defend yourself by whatever means, including disarming the aggressor. • You may have to be creative but you must respond in any way that will best protect your safety and those in your charge. Emergency Control Organisation

34. SPECIAL NEEDS PERSONS QUT have emergency procedures in place to assist any person who may have a disability or impairment during an evacuation or containment. As a Warden, you may need to enlist the aid of another person to assist. If safe to do so, assemble in a safe place near a fire egress and wait until the level has been evacuated and relocate the person into the fire stair well. Report the circumstances to the Chief Warden immediately. Emergency Control Organisation

35. FIRE & EVACUATION Know your local building evacuation procedures, emergency exits and assembly areas. (There could be more than one) Control the Evacuation – Use clear concise language and hand signals. Control the movement through the corridors, building entries and fire stairs. Consider everyone’s SAFETY! Emergency Control Organisation

36. EVACUATION DIAGRAMS Each building has professionally designed, site specific evacuation signage. The diagrams are in colour and supplied laminated to be fixed to a wall. Each evacuation diagram displays the location of the sign as it corresponds to it’s location in the building. Emergency Control Organisation

37. EVACUATION DIAGRAMS

38. BUILDING EVACUATION ROUTES Each building’s evacuation diagram displays the route from the location as it corresponds to the place in the building to the nearest exit of the building. Emergency Exit signs identify emergency locations from all areas within buildings. Emergency lighting is installed in strategic locations throughout campus buildings. Emergency Control Organisation

39. BUILDING ASSEMBLY AREAS Each QUT building has a designated Assembly Areas on campus. The Assembly Area is an open area away from a building and out of the way of responding emergency vehicles and personnel. There may be more than one Emergency Assembly Area depending on the size of the building, type of evacuation event and the location of the exits. Emergency Control Organisation

40. PERSONAL CONSIDERATIONS Wardens - Your Personal Emergency Plans Personal Belongings – keys, wallet, purse Alternate transport arrangements Child Collection/Primary Carer ‘GO’ Pack – essential medication, personal first aid kit, contact details for immediate family, walking shoes, non perishable food: muesli bars, chocolate, sweets, water bottle, torch and small AM radio, etc Emergency Control Organisation

41. FIRE PROTECTION EQUIPMENT The primary functions of a fire alarm are to identify a developing fire emergency, indicate it’s location and alert QUT Security, the Fire Service and the building occupants Signals from the system can automatically engage equipment to pressurise stairwells, shut down re-circulating air systems and to release hold-open devices on fire doors. This helps to confine any smoke to the fire floor and minimise danger to life and property. Emergency Control Organisation

42. Emergency Control Organisation FIRE PROTECTION EQUIPMENT MANUAL CALL POINTS (MCPs) Manual Call Points (MCPs) enable occupants to raise the alarm of a fire. Activation of an MCP occurs when the glass front is broken. It cannot be reset unless a new glass front is installed. The MCP system has the ability to alert all occupants of the building to a fire within the building

43. FIRE PROTECTION EQUIPMENT MANUAL CALL POINTS (MCPs) Manual Call Points (MCPs) are located throughout QUT buildings. Some MCPs are openly displayed on walls but others are located behind well signed fire emergency doors. They can be found on escape routes at each door (inside or outside) to designated fire stairs Emergency Control Organisation

44. EMERGENCY COMMUNICATION DEVICES Emergency Warning and Intercommunication Systems (EWIS) are fixed installations Found in QUT buildings The EWIS provides audible, visual signals and verbal public address throughout a building in emergency situations and It provides a means of communication between specific locations for the Wardens & Chief Warden in the building Emergency Control Organisation

45. EMERGENCY COMMUNICATION DEVICES Warden Intercommunication Phones (WIP) are used to communicate between Wardens and the Chief Warden at the EWIS location (if Safe to do so) The WIP is Fire Engine Red in colour and Located in specific locations in the building The WIP cannot be used to communicate directly with other WIPs or phones. Emergency Control Organisation

46. EMERGENCY COMMUNICATION DEVICES ALERT SIGNAL This is the first phase of the Fire Emergency Warning. The ALERT signal is a repetitive tone having an equal on/off duration and a regular frequency. It may also be a combination of audible tones and visual signals (flashing amber light). The ALERTsignal instructs the occupants to prepare for evacuation. ALERT Emergency Control Organisation

47. EMERGENCY COMMUNICATION DEVICES EVACUATION SIGNAL This is the second phase of the Fire Emergency Warning. The EVACUATION signal is a variable tone of increasing frequency. It may also be a combination of audible tones and visual signals (flashing red lights). The EVACUATION signal instructs wardens and building occupants that evacuation is necessary. EVACUATE Emergency Control Organisation

48. EMERGENCY COMMUNICATION DEVICES VERBAL ADDRESS The EWIS allow a public address throughout the building (internally) if required in an emergency Some systems have automated, pre-recorded verbal instructions and the Chief Warden may communicate an instruction through the public address speakers (internally) Emergency Control Organisation

49. FIRE FIGHTING EQUIPMENT ‘First Attack’ fire fighting equipment is installed in QUT buildings. The installed items of fire fighting equipment are Fire Blankets, Fire Hose Reels and Fire Extinguishers and their locations are indicated on the evacuation diagram for your workplace. There are some buildings installed with fire suppression sprinklers Emergency Control Organisation

50. FIRE FIGHTING EQUIPMENT FIRE EXTINGUISHERS Most Fire Extinguishers at QUT are ‘portable’ and are mounted on brackets at a convenient height on walls or vehicles. Only trained people should use the appropriate extinguisher to extinguish a fire while it is still small and uncomplicated. Emergency Control Organisation